Estonia24 days leftOpen

Travel services

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€200,000

DEADLINE

February 26, 2026 at 12:00

CATEGORY

Services

CPV CODE

63516000-9

REFERENCE

303917

Project Timeline

Contact Information

View Original

Original Tender Description

Reisikorraldusteenus vastavalt riigihanke alusdokumentides sätestatule.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Meet the exclusion conditions set by the contracting authority, as described in the European Single Procurement Document (ESPD) and related documents.

ELIGIBILITY REQUIREMENTS

  • Meet the qualification conditions set by the contracting authority, as described in the European Single Procurement Document (ESPD) and related documents.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Possess a valid IATA or equivalent accreditation.
  • Comply with the technical requirements and specifications outlined in the "Tehniline kirjeldus.docx" document.
💰

FINANCIAL REQUIREMENTS

  • Offer the maximum travel service fee percentage of the purchased service cost, which is the sole evaluation criterion (100% weight, lowest value receives maximum points).
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline: 2026-02-26 12:00:00.
  • Follow the general conditions for submitting a bid.
  • Provide a document proving valid IATA or equivalent accreditation.
  • Present the bid cost according to the instructions.
  • If bidding as a joint bidder, submit a Power of Attorney (Form 1) authorizing one bidder to act on behalf of the others.
  • Comply with the instructions for bidders provided in the "Juhised pakkujale.docx" document.
  • Acknowledge that the procurement is not divided into parts.

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PDF
Vastavustingimused
Hanke Tingimused303917_vastavustingimused.pdf10.7 KB
Summary:
This document outlines general bid submission conditions, requires bidders to possess a valid IATA or equivalent accreditation with proof, instructs on the presentation of bid costs, and clarifies the principles of equivalency.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303917_hindamiskriteeriumid.pdf5.2 KB
Summary:
This document outlines the evaluation criteria for the travel services tender, where 100% of the weighting is given to the bidder's proposed maximum service fee percentage of the purchased service cost, with the lowest value receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303917_hankepass_taiendavate_selgitusteg...77.9 KB
Summary:
This document serves as an explanatory guide for the European Single Procurement Document (ESPD) conditions, outlining the contracting authority's qualification and exclusion criteria for the travel services tender.
DOC
Juhised pakkujale
Hanke TingimusedJuhised pakkujale.docx84.9 KB
Summary:
This document provides an overview of OÜ Rail Baltic Estonia's open tender procedure for travel services, detailing its purpose, a 36-month contract period, and the contracting authority's contact information, noting that the procurement will not be divided into parts.
DOC
Raamlepingu projekt
Lepingu MallLepingu projekt.docx81.4 KB
Summary:
This document is a draft framework agreement for travel services, detailing the terms under which the successful bidder will provide services to OÜ Rail Baltic Estonia based on individual orders.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidTehniline kirjeldus.docx55.6 KB
Summary:
This document outlines the technical requirements and specifications for OÜ Rail Baltic Estonia's travel services tender, which is an open procedure with reference number 303917.
DOC
Vorm 1 Ühise pakkumuse volikiri
VolikiriVorm 1 Ühispakkujate volikiri.docx16.0 KB
Summary:
This document is a power of attorney for joint bidders, authorizing one bidder to act on behalf of others in the "Travel Services" tender.

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80
Excellent

Tender Quality Score

This tender demonstrates a high level of clarity, completeness, and fairness, particularly in its objective evaluation criteria and comprehensive documentation. While strong in legal compliance and data consistency, minor practical ambiguities regarding the contract start date and limited sustainability scope beyond green procurement are noted.

Score Breakdown

Legal Compliance85/100

The tender exhibits strong legal compliance, referencing EU standards like ESPD and adherence to WTO/GPA. Deadlines are reasonable, the procedure type is clearly defined as an open procedure, and CPV codes are appropriately assigned. No disputes or suspensions are detected, and mandatory disclosure requirements are met.

Clarity85/100

Requirements are well-documented and understandable, with AI-extracted requirements being comprehensive and clear. The evaluation criteria, based solely on the lowest service fee percentage, are exceptionally clear and unambiguous. Performance conditions are detailed in the draft framework agreement, ensuring transparency.

Completeness85/100

All essential basic, financial, timeline, and classification information is provided. The tender includes a comprehensive set of 8 documents, covering instructions, technical specifications, a draft contract, and evaluation criteria, ensuring all necessary details are available to bidders.

Fairness85/100

The tender promotes fairness through full document access, disclosed estimated value, and objective evaluation criteria. E-procurement is enabled for equal access, and requirements like IATA accreditation are standard, with equivalency principles mentioned to prevent tailoring. The justification for not dividing the procurement into parts is provided.

The 'Max Participants: 1' for a framework agreement, while potentially justified, could be perceived as limiting competition.
Practicality70/100

Electronic submission is supported, and the duration is clearly specified. However, the contract start date, while provided, is explicitly stated as 'estimated' and 'not binding,' which introduces a minor practical uncertainty for bidders in their planning. Specific financing source beyond estimated value is not detailed.

The contract start date is noted as 'estimated' and 'not binding,' creating practical uncertainty for bidders.
Data Consistency80/100

All key fields are populated, and there are no detected suspensions or disputes. Dates are logical and sequential. The only minor inconsistency is the 'estimated' nature of the contract start date, which is clarified in the additional information, maintaining overall data integrity.

The explicit contract start date is qualified as 'estimated' and 'not binding', which is a minor inconsistency with the fixed date field.
Sustainability50/100

The tender explicitly includes 'Green Procurement' as a characteristic, which is a positive aspect. However, it lacks specific social criteria and an innovation focus, and it is not identified as EU-funded, limiting its overall sustainability profile.

Lack of explicit social criteria.
No specific focus on innovation.

Strengths

Clear and objective evaluation criteria (100% service fee percentage, lowest wins).
Comprehensive documentation, including ESPD and detailed technical specifications.
Strong legal compliance, referencing EU standards and WTO/GPA.
Transparency in value disclosure and e-procurement enablement.
Explicit commitment to green procurement.

Concerns

The stated contract start date is 'estimated' and 'not binding,' creating minor practical uncertainty.
Lack of explicit social criteria in the tender.
No specific focus on innovation.
The initial tender description is quite brief, relying heavily on supplementary documents.
'Max Participants: 1' for a framework agreement, while potentially justified, limits competition.

Recommendations

1. Clarify the definitive contract start date or provide a more precise timeframe for service commencement to reduce bidder uncertainty.
2. Integrate social responsibility criteria into future tenders to enhance overall sustainability.
3. Consider encouraging innovation in service delivery or technology where applicable.

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Tender Quality Score
80/ 100 · Excellent

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