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Estonia21 days leftOpen

Purchase of Foodstuffs from Retail

Tender Overview

ORGANIZATION

Kaitseliit

LOCATION

Estonia, Estonia

VALUE

€4,000,000

DEADLINE

February 23, 2026 at 09:00

CATEGORY

Supplies

CPV CODE

15890000-3

REFERENCE

303666

Project Timeline

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Contact Information

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View Original

Original Tender Description

Objektiks on toidukaupade ostmine jaemüügist 48 kuu jooksul.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must declare compliance with the exclusion grounds set by the contracting authority as per the European Single Procurement Document (ESPD).
✓

ELIGIBILITY REQUIREMENTS

  • Bidders must declare compliance with the qualification criteria set by the contracting authority as per the European Single Procurement Document (ESPD).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must have retail stores or sales points open 7 days a week.
  • The bidder's retail stores or sales points must be located in or near Kaitseliit district locations.
  • The bidder must have delivery capability across Estonia on all days of the week.
💰

FINANCIAL REQUIREMENTS

  • The bid must include the total cost of the shopping basket for evaluation (90% weight).
  • The bid must include the offered discount rate from the daily price list for evaluation (10% weight).
📋

SUBMISSION REQUIREMENTS

  • Bidders must electronically declare compliance with ESPD exclusion grounds and qualification criteria.
  • Bidders must adhere to the specified conditions for submitting the bid.
  • Bidders must adhere to the specified conditions for formatting the cost of the bid.
  • Joint bidders must submit a power of attorney using the provided form (20202101_Lisa_2_Ühispakkujate_volikirja_vorm.docx).
  • Bidders must clearly mark any business secrets within their submission.
  • Bidders must provide confirmations and answers to several questions as required by the tender.
  • Bidders must use the provided price quotation form (20262101_Lisa 3 Pakkumuse maksumuse vorm (näidisostukorv).xlsx) to detail prices for various food items and potential discounts.

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PDF
Vastavustingimused
Hanke Tingimused303666_vastavustingimused.pdf9.5 KB
Summary:
This document outlines the conditions for bid submission, cost presentation, power of attorney for joint bidders, and marking of business secrets, requiring bidders to provide confirmations and answers to several questions.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303666_hindamiskriteeriumid.pdf3.2 KB
Summary:
This document outlines the evaluation criteria for grocery retail procurement bids, with 90% weight on the total cost of a shopping basket and 10% on the offered discount rate from the daily price list.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303666_hankepass_taiendavate_selgitusteg...63.1 KB
Summary:
This document is an explanatory guide to the European Single Procurement Document (ESPD) conditions, detailing the contracting authority's exclusion grounds and qualification criteria that bidders must declare electronically.
DOC
Lisa 2
Volikiri20202101_Lisa_2_Ühispakkujate_volikirja_...14.5 KB
Summary:
This document is a power of attorney form for joint tenderers, authorizing one party to submit a bid on behalf of another for the 'Toidukaupade ostmine jaemüügist' public procurement.
DOC
RHAD
Hindamiskriteeriumid202062101_Hanke alusdokument_HA.docx21.9 KB
Summary:
This document outlines the evaluation criteria for Kaitseliit's procurement of food products from retail for 2026-2030, focusing on the lowest basket price (90 points) and the highest discount rate (10 points).
DOC
Lisa 4_leping
Lepingu Mall20262101_A_KL_Hankelepingu_projekt_lisa_...29.1 KB
Summary:
This document is a draft sales agreement resulting from public procurement no. 303666 "Purchase of food products from retail," outlining the contract terms and parties involved.
DOC
TK
Tehnilised Spetsifikatsioonid20262101_A_LISA 1_Tehniline kirjeldus_HA...24.3 KB
Summary:
This document outlines the technical requirements for Kaitseliit's retail food procurement, requiring bidders to have stores or sales points open 7 days a week in or near Kaitseliit district locations, and the ability to deliver goods on all days of the week across Estonia.
XLS
Lisa 3
Esitamise Vormid20262101_Lisa 3 Pakkumuse maksumuse vorm...13.9 KB
Summary:
This document is a price quotation form requiring bidders to provide details and prices for various food products, including meat, vegetables, dairy, and oil, along with any applicable discounts.

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68
Good

Tender Quality Score

This tender for retail food procurement demonstrates good clarity and data consistency but raises significant concerns regarding fairness due to potentially tailored technical requirements that limit competition.

Score Breakdown

Legal Compliance75/100

The tender generally complies with legal requirements, utilizing ESPD and defining the procedure. Deadlines are reasonable, and CPV codes are appropriate. A minor ambiguity exists with 'Value Classified: Yes' despite the estimated value being publicly stated.

•Minor ambiguity regarding 'Value Classified' status.
Clarity80/100

The tender description, requirements, and evaluation criteria are clearly articulated. AI-extracted requirements are comprehensive and easy to understand. However, one document (XML) could not be fully analyzed by AI, potentially impacting a complete clarity assessment.

•One document (XML) could not be fully analyzed by AI, potentially impacting full clarity assessment.
Completeness70/100

All essential information, including basic details, financial data, timeline, and classification, is provided. A comprehensive set of documents is attached, including required forms. However, the contract start date is not explicitly stated, only the duration.

•Contract start date is not explicitly stated, only duration.
•XML document content not fully processed by AI.
Fairness45/100

This category presents the most significant concern. Technical requirements for national coverage, 7-day operation, and proximity to Kaitseliit locations, combined with the decision not to divide the tender into lots, strongly suggest tailoring towards large national retail chains. This significantly restricts competition.

•Technical requirements appear tailored to large national retail chains.
•Decision not to divide the tender into lots limits competition.
Practicality65/100

Electronic submission is supported, and the duration and financing are clear. However, a direct document URL is not provided, and the exact contract start date is not specified, which could pose minor practical hurdles for bidders.

•Direct document URL not explicitly provided.
•Exact contract start date is not specified.
Data Consistency90/100

The tender exhibits high data consistency with all key fields populated, logical dates, and no detected disputes or suspensions. A minor inconsistency exists with the 'Value Classified' flag versus the public estimated value.

•Minor inconsistency with 'Value Classified: Yes' despite estimated value being public.
Sustainability30/100

The tender lacks any explicit green, social, or innovation criteria, representing a missed opportunity to incorporate sustainability aspects into a significant food procurement.

•Absence of green procurement criteria.
•Absence of social criteria.

Strengths

Clear and comprehensive requirements.
Robust data consistency.
Support for electronic submission and e-procurement.
Transparent evaluation criteria.

Concerns

Technical requirements potentially tailored to large national retailers, limiting competition.
Lack of sustainability (green, social, innovation) criteria.
Decision not to divide the tender into lots.

Recommendations

1. Re-evaluate technical requirements to ensure broader market access and avoid potential tailoring.
2. Consider dividing the tender into regional lots to encourage participation from smaller and medium-sized enterprises.
3. Integrate clear sustainability criteria, such as local sourcing, waste reduction, or ethical supply chain standards.

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Tender Quality Score
68/ 100 · Good
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