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Estonia15 days leftOpen

Postal service

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€564,000

DEADLINE

February 17, 2026 at 11:00

CATEGORY

Research

CPV CODE

64100000-7

REFERENCE

303655

Project Timeline

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Contact Information

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Original Tender Description

Riigihankega soovib SA Põhja-Eesti regionaalhaigla saada järgmised postiteenused: • riigisisene standardkiri liht- ja tähtsaadetisena; • riigisisene maksikiri liht- ja tähtsaadetisena; • riigisisene standard- ja maksipakiteenus ning kullerteenus; • rahvusvaheline standardkiri liht- ja tähtsaadetisena; • rahvusvaheline maksikiri liht- ja tähtsaadetisena; • rahvusvaheline standard- ja maksipakiteenus ning kullerteenus; • teised postiteenused, sh kahepoolne postivahetus; • otseposti teenus; • makstud vastuse teenus; • sisufailide ümbrikustamine, postitamine adressaatidele
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must not have grounds for exclusion according to the procurement procedure.
✓

ELIGIBILITY REQUIREMENTS

  • The undertaking must meet the contracting authority's expected qualification data.
  • The tender must be compliant with the procurement documents.
  • The tenderer must comply with the subject matter of the procurement and the conditions for submitting a tender.
  • The tenderer must agree to the general terms, purpose, object, and validity of the draft framework agreement.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The offered service must meet the needs of SA Põhja-Eesti Regionaalhaigla for domestic and international postal, parcel, and courier services.
  • The service must comply with requirements for service content.
  • The service must comply with requirements for delivery.
💰

FINANCIAL REQUIREMENTS

  • The tender price must be submitted according to the evaluation criteria, where cost accounts for 100% of the weighting.
  • The tender price must cover various postal services and the entire contract period (36 months).
📋

SUBMISSION REQUIREMENTS

  • Qualification data must be submitted electronically.
  • An ESPD (European Single Procurement Document) must be submitted.
  • A power of attorney must be submitted for joint tenders.
  • Business secrets must be declared, if applicable.
  • The tender must confirm compliance with the procurement documents.
  • The tender cost must be structured according to requirements.
  • The tender must be submitted according to the procurement procedure.
  • Explanations must be provided if requested.
  • An application for participation must be submitted.
  • The tenderer must confirm having read and agreed to the tender conditions.
  • The tenderer must confirm having considered all costs and risks in their tender.
  • The submission deadline for tenders is 2026-02-17 at 11:00:00.

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PDF
Vastavustingimused
Hanke Tingimused303655_vastavustingimused.pdf6.1 KB
Summary:
This document outlines the conditions for bid submission, covering requirements for joint bids' power of attorney, declaration of business secrets, confirmation of bid compliance with tender documents, and bid cost structure.
DOC
Kas ettevõtja kinnitab dokumendis Hankemenetluses osalemise avalduses sätestatud...
Esitamise VormidHankemenetluses osalemise avaldus.docx50.7 KB
Summary:
This document is an application for participation, where the bidder confirms having reviewed and agreed to the tender conditions, and has accounted for all costs and risks in their bid.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303655_hindamiskriteeriumid.pdf4.9 KB
Summary:
This document outlines the tender evaluation criteria and methodology, where the total cost of the offer constitutes 100% of the evaluation weight, covering various postal services and contract periods.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303655_hankepass_taiendavate_selgitusteg...61.9 KB
Summary:
This document is an explanatory ESPD detailing the conditions for the North-Estonia Medical Centre's postal service tender and the required qualification data that bidders must submit electronically.
DOC
Menetluskord
Halduslikud Dokumendid303655 Menetluskord.docx30.9 KB
Summary:
This document outlines the general procedural rules for the "Postal Service" public procurement under a social and special procedure, including the subject of the procurement, bid submission conditions, clarification request process, and grounds for bidder exclusion.
DOC
Lepingu projekt
Lepingu Mall303655 teenuslepingu projekt 2301.docx42.3 KB
Summary:
This document is a draft framework agreement for the provision of postal services to the North Estonia Medical Centre Foundation, outlining the general terms, purpose, object, and validity of the contract.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidPostiteenuste tehniline kirjeldus 2025.d...22.5 KB
Summary:
This document outlines the SA Põhja-Eesti Regionaalhaigla's requirements for domestic and international postal, parcel, and courier services, including specifications for service content and delivery.

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85
Excellent

Tender Quality Score

This tender for postal services is well-structured and highly transparent, demonstrating strong compliance with procurement regulations and clear documentation. Its primary area for improvement lies in the integration of sustainability considerations.

Score Breakdown

Legal Compliance85/100

The tender clearly defines the procedure type (Social and Special Procedure), uses appropriate CPV codes, and provides reasonable timelines. The use of ESPD and electronic submission aligns with EU/national regulations, and there are no reported disputes.

Clarity90/100

The tender description is comprehensive, detailing all required postal services. Requirements, evaluation criteria (100% cost), and performance conditions are clearly articulated across the various documents, making it easy for bidders to understand.

Completeness95/100

All essential tender information, including title, reference, organization, financial details, timeline, and location, is provided. A full set of 8 relevant documents, including technical specifications and a draft contract, ensures comprehensive information for bidders.

Fairness90/100

The tender offers full document access, discloses the estimated value, and utilizes objective 100% cost-based evaluation criteria. Electronic submission ensures equal access, and the service requirements appear generic, not tailored to a specific provider.

Practicality80/100

Electronic submission is supported, and key dates like the contract start date and duration are clearly specified. Financing information is available, contributing to a practical bidding process.

Data Consistency95/100

All critical data fields are populated, and there are no reported suspensions or disputes. Dates are logically sequenced, and information across different sections is consistent, including the clarification that evaluation is 100% cost-based.

Sustainability20/100

The tender explicitly lacks green procurement, social criteria, or an innovation focus, and is not EU-funded. This represents a significant missed opportunity to integrate broader sustainability objectives into the procurement.

•No green procurement criteria
•No social criteria included

Strengths

Clear and comprehensive service description
Transparent 100% cost-based evaluation criteria
Full document access and electronic submission
Detailed technical specifications and draft contract
Strong data consistency and legal compliance

Concerns

Absence of green procurement criteria
Lack of social considerations
No focus on innovation

Recommendations

1. Integrate specific green procurement requirements (e.g., eco-friendly transport, reduced packaging)
2. Include social clauses (e.g., fair labor practices, local employment initiatives)
3. Explore opportunities for innovative postal solutions or service improvements

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Tender Quality Score
85/ 100 · Excellent
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