Estonia8 days leftOpen

Surveys of Tallinn Residents

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€215,000

DEADLINE

February 10, 2026 at 12:00

CATEGORY

Services

CPV CODE

79311200-9

REFERENCE

303543

Project Timeline

Contact Information

View Original

Original Tender Description

Hanke esemeks on Tallinna elanike küsitluste tellimine, mille eesmärgiks on anda linnaorganisatsioonile ülevaade tallinlaste hinnangutest, arusaamadest ja käitumisest seoses linna avalike teenuste kasutamise, linnaruumi ja elukeskkonnaga.
⚠️

MANDATORY EXCLUSION GROUNDS

  • If using subcontractors, submit a confirmation for each subcontractor stating that they do not have grounds for exclusion from public procurement according to RHS § 95 lg 1 p-dele 1-5 (if applicable).

ELIGIBILITY REQUIREMENTS

  • If submitting a joint bid, provide a power of attorney.
  • Declare business secrets (if applicable).
  • Confirm the bid's compliance with all basic tender documents.
  • Disclose unregistered representatives (if applicable).
  • Adhere to the rules for submitting the bid cost.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Submit a detailed methodology description for population register-based surveys (preparation, execution, data analysis, report creation) in accordance with technical conditions.
  • Submit a detailed methodology description for pre-recruited panel-based surveys (preparation, execution, data analysis, report creation) in accordance with technical conditions.
  • Proposed methodologies must be thorough and realistic.
  • Ability to conduct up to 10 quantitative surveys for Tallinn residents in 2026.
  • Services must cover survey preparation, data collection, and database creation.
  • Submit CVs for team members using the form "Lisa 3 Pakkuja meeskonnaliikmete CV vorm.docx".
💰

FINANCIAL REQUIREMENTS

  • Fill out and submit the form "Lisa 7 Pakkumuse maksumuse vorm.xlsx".
  • Provide unit costs without VAT for 29 different survey tasks, covering various questionnaire lengths and respondent numbers.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-10 12:00:00.
  • Submit a detailed methodology description.
  • Submit the completed form "Lisa 7 Pakkumuse maksumuse vorm.xlsx" with unit costs.
  • If using subcontractors, submit the completed and signed confirmation "Lisa 8 Alltöövõtja kinnitused.docx" for each subcontractor.
  • Submit CVs for team members using the form "Lisa 3 Pakkuja meeskonnaliikmete CV vorm.docx".
  • If a joint bid, provide a power of attorney.
  • Declare business secrets (if applicable).
  • Confirm the bid's compliance with all basic tender documents.
  • Disclose unregistered representatives (if applicable).

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PDF
Vastavustingimused
Hanke Tingimused303543_vastavustingimused.pdf9.3 KB
Summary:
This document outlines tender submission conditions, including requirements for joint tenderers' power of attorney, declaration of business secrets, confirmation of tender compliance with basic documents, disclosure of unregistered representatives, and rules for presenting the tender cost.
DOC
Lisa 3 "Pakkuja meeskonnaliikmete CV vorm".
MuuLisa 3 Pakkuja meeskonnaliikmete CV vorm...27.0 KB
Summary:
Tender document 'Lisa 3 "Pakkuja meeskonnaliikmete CV vorm".' in .DOCX format (27,600 bytes).
XLS
Pakkuja esitab täidetud maksumuse vormi (lisa 7).
Esitamise VormidLisa 7 Pakkumuse maksumuse vorm.xlsx13.9 KB
Summary:
Bidders must complete this cost submission form (Appendix 7), providing unit costs without VAT for 29 different survey tasks, covering various questionnaire lengths and respondent numbers.
DOC
Juhul, kui pakkuja kasutab alltöövõttu, siis esitab pakkuja pakkumuse koosseisus...
VastavusdeklaratsioonLisa 8 Alltöövõtja kinnitused.docx18.7 KB
Summary:
Tenderers using subcontractors must submit a signed confirmation for each subcontractor, declaring that they do not have grounds for exclusion from the public procurement as per § 95 subsection 1 points 1-5 of the Public Procurement Act.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303543_hindamiskriteeriumid.pdf5.4 KB
Summary:
This document outlines the evaluation criteria for the Tallinn resident surveys tender, allocating 50% weight to the proposed methodology for two survey types and 50% to the total cost of the surveys and analysis.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303543_hankepass_taiendavate_selgitusteg...70.9 KB
Summary:
This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), outlining the contracting authority's conditions and expected responses for the Tallinn resident surveys tender, but it is not required for submission.
DOC
Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Tehniline kirjeldus.docx49.7 KB
Summary:
This document outlines the objective and scope for conducting up to 10 quantitative surveys among Tallinn residents in 2026, covering preparation, data collection, database creation, and methodology overview, under a framework agreement with up to two providers.
DOC
Lisa 2 Isikuandmete kaitse kokkulepe
Lepingu MallLisa 2 Isikuandmete kaitse kokkulepe_.do...26.4 KB
Summary:
This document is a data protection agreement template outlining the terms, purpose, and parties' obligations for processing personal data in the context of Tallinn resident surveys, in accordance with GDPR.
DOC
Lisa 4 Hindamismetoodika kirjeldus
HindamiskriteeriumidLisa 4 Hindamismetoodika kirjeldus_.docx28.8 KB
Summary:
This document precisely describes the contracting authority's evaluation methodology and scoring scales for assessing the technical solutions of bids (methodologies for population register and pre-recruited panel surveys), emphasizing the thoroughness and realism of the proposed methodologies.
DOC
Lisa 5 Teenuse osutamise kirjeldus
Tehnilised SpetsifikatsioonidLisa 5 Teenuse osutamise kirjeldus_.docx18.0 KB
Summary:
The bidder must submit a detailed methodology description for the preparation, execution, data analysis, and reporting of population register-based and pre-recruited panel-based surveys in accordance with technical specifications.
DOC
Lisa 6 Raamlepingu ja hankelepingu projekt
Lepingu MallLisa 6 Raamlepingu ja hankelepingu proje...56.5 KB
Summary:
This document is a draft framework and procurement contract outlining the terms and structure for the agreement to be signed with successful bidders, adaptable based on the number of awarded parties.
DOC
Riigihanke alusdokument
Hanke TingimusedRiigihanke alusdokument.docx56.6 KB
Summary:
This procurement basic document outlines the general terms, procurement procedure, framework agreement conditions, and evaluation criteria for the Tallinn residents' surveys tender, including methodology descriptions and cost.

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86
Excellent

Tender Quality Score

This tender for Tallinn resident surveys is well-structured and highly transparent, providing comprehensive documentation and clear evaluation criteria. While strong in most aspects, it lacks explicit integration of sustainability, social, or innovation considerations.

Score Breakdown

Legal Compliance88/100

The tender demonstrates strong legal compliance with a clearly defined procedure, appropriate CPV codes, reasonable submission period, and no detected disputes. The use of ESPD and detailed exclusion/eligibility criteria align with EU/national procurement regulations.

Clarity90/100

The tender excels in clarity, offering an unambiguous description of the services required. Requirements are meticulously documented, and evaluation criteria, including relative weighting and detailed scoring methodologies for technical proposals, are exceptionally well-defined and understandable.

Completeness95/100

This tender is highly complete, providing all essential basic information, financial details, and a comprehensive timeline. A robust set of 13 tender documents, including technical specifications, contract drafts, and submission forms, ensures all necessary information is available to bidders.

Fairness92/100

The tender promotes fairness through full document access, transparent disclosure of estimated value, and objective evaluation criteria with detailed scoring methodologies. The e-procurement system ensures equal access, and requirements appear generic and not tailored to a specific company.

Practicality80/100

The tender supports electronic submission and provides a clear contract start date. While financing information is available, the exact duration of the framework agreement itself is not explicitly summarized in the basic information, though it would be detailed in the contract draft.

Exact duration of the framework agreement not explicitly summarized in basic information.
Data Consistency95/100

Data consistency is excellent, with all key fields populated accurately and logically. The timeline is coherent, and there are no reported suspensions or disputes, indicating a well-managed tender process.

Sustainability20/100

This tender scores low on sustainability as it does not explicitly incorporate green procurement, social aspects, or innovation focus, nor is it identified as EU-funded, which often drives higher sustainability standards.

No explicit green procurement criteria.
No explicit social criteria.

Strengths

Comprehensive and clear documentation, including detailed evaluation criteria.
Transparent and objective evaluation methodology.
Full e-procurement support and electronic submission.
Clear definition of required services and technical specifications.
Strong data consistency and legal compliance.

Concerns

Lack of explicit sustainability, social, or innovation criteria.
Exact duration of the framework agreement not immediately apparent in basic information.

Recommendations

1. Integrate specific green procurement, social responsibility, or innovation clauses into future tenders.
2. Clearly state the full duration of the framework agreement in the basic tender information for enhanced transparency.

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Tender Quality Score
86/ 100 · Excellent

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