Estonia17 days leftOpen

Finding an operator for the Maritime Museum shop

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€180,000

DEADLINE

February 19, 2026 at 15:00

CATEGORY

Services

CPV CODE

55900000-9

REFERENCE

303293

Project Timeline

Contact Information

View Original

Original Tender Description

Lepingu alusel kaupluse operaatori teenuste osutamine riigihanke alusdokumentides esitatud tingimustel.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Must comply with the exclusion grounds of the European Single Procurement Document (ESPD).

ELIGIBILITY REQUIREMENTS

  • Must meet the qualification requirements as per the ESPD.
  • Must accept the terms and conditions of the draft concession agreement.
  • Must confirm compliance with all tender conditions.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Must submit a shop concept, vision, and product range.
  • Must provide retail services as defined in the scope of work and conditions.
  • Must adhere to the Estonian Maritime Museum's service standards, including employee appearance, communication principles, and problem-solving.
  • Must ensure compliance with food handling, occupational health, and safety regulations.
💰

FINANCIAL REQUIREMENTS

  • Must submit a financial forecast.
  • Must propose a net turnover percentage payable to the museum (40% evaluation criterion).
📋

SUBMISSION REQUIREMENTS

  • Must submit the mandatory application form for participation (Form I).
  • Must electronically complete and submit the European Single Procurement Document (ESPD).
  • If the bid is submitted by an authorized person, a power of attorney must be submitted (Form II).
  • Joint bidders must submit a power of attorney and confirmation of joint and several liability, designating an authorized bidder (Form III).
  • If relying on another entity's resources or capabilities, a confirmation from that entity must be submitted (Form IV).
  • Must follow the specified bid cost submission structure.
  • Must adhere to the submission conditions and general organization of the e-procurement environment.

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PDF
Vastavustingimused
Hanke Tingimused303293_vastavustingimused.pdf9.6 KB
Summary:
This document specifies tender submission requirements, including confirming compliance with conditions, providing authorizations for representatives and joint bidders, and adhering to the tender cost presentation structure.
DOC
Vorm I Taotlus riigihankes osalemiseks
Esitamise VormidVorm I Taotlus hankes osalemiseks 290126...43.0 KB
Summary:
This document is a mandatory application form for participating in the public procurement to find an operator for the Maritime Museum shop.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid303293_hindamiskriteeriumid.pdf3.1 KB
Summary:
This document outlines the evaluation criteria for bids to find a museum shop operator, based 40% on the offered percentage of net turnover and 60% on the quality of the proposed museum shop concept.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded303293_hankepass_taiendavate_selgitusteg...69.8 KB
Summary:
This document serves as an explanatory guide to the conditions and structure of the European Single Procurement Document (ESPD), helping companies understand the qualification requirements and exclusion grounds that must be completed electronically.
PDF
Juhendi Lisa Meremuuseumi teenindusstandardid
Tehnilised SpetsifikatsioonidJuhendi Lisa 13 Meremuuseumi teenindusst...71.6 KB
Summary:
This document outlines the Estonian Maritime Museum's service standards, ensuring professional, correct, and polite service, covering employee appearance, communication principles, and problem-solving.
DOC
Juhendi Lisa 1 Lähteülesanne
Tehnilised SpetsifikatsioonidJuhendi Lisa 1 Lahteuylesanne ja tingimu...87.5 KB
Summary:
This document outlines the scope of services and operational requirements for the Maritime Museum shop operator to find a suitable partner for retail services.
DOC
Juhendi Lisa 2.1 Kokkulepe
Lepingu MallJuhendi Lisa 2 1 Kokkulepe - toidu kaitl...29.0 KB
Summary:
This document is an agreement template outlining joint activities and responsibilities in food handling, occupational health, and safety, to be appended to the framework agreement with the Sea Museum shop operator.
DOC
Juhendi Lisa 2 Kontsessioonilepingu projekt
Lepingu MallJuhendi Lisa 2 Kontsessioonilepingu proj...47.7 KB
Summary:
This document is the draft concession agreement for finding an operator for the Maritime Museum shop, outlining the terms and parties of the future contract.
DOC
Juhendi Lisa 3 Pakkumuste hindamise metoodika
HindamiskriteeriumidJuhendi Lisa 3 Pakkumuste hindamise meto...32.8 KB
Summary:
This document details the evaluation methodology for the Meremuuseumi shop operator tender, outlining how bids will be scored based on a 40% price criterion (percentage of net turnover paid to the museum) and a 60% quality criterion (shop concept, vision, product selection, and financial forecast).
DOC
Juhend
Hanke TingimusedJUHEND Kaupluse operaatori leidmine 2901...33.2 KB
Summary:
This guide outlines the procedure for concluding a concession agreement to find an operator for the Maritime Museum shop, including bid submission conditions and general organization within the e-procurement environment.
DOC
Vorm III Ühispakkujad
VolikiriVorm III Yhispakkujate volikiri_solidaar...22.8 KB
Summary:
This document is a power of attorney and confirmation of joint and several liability for joint bidders, designating an authorized bidder and confirming the collective responsibility of all joint bidders for tender participation.
DOC
Vorm II Volikiri
VolikiriVorm II Volikiri pakkuja esindamiseks.do...55.5 KB
Summary:
This document is a power of attorney form, authorizing a representative to act on behalf of the bidder in the tender process if the bid is submitted by an authorized person.
DOC
Vorm IV Teise ettevõtja kinnitus
Esitamise VormidVorm IV Teise ettevõtja kinnitus.doc55.5 KB
Summary:
This form is intended for a bidder to confirm the availability of another undertaking's resources or capacities for the tender procedure, typically to meet qualification criteria.

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86
Excellent

Tender Quality Score

This tender for a museum shop operator is well-structured and comprehensive, providing clear requirements and evaluation criteria, ensuring a fair and transparent process. While strong in most areas, it could enhance its sustainability focus by explicitly integrating social and innovation aspects.

Score Breakdown

Legal Compliance85/100

The tender defines its procedure type (KE, likely a concession with negotiation) and uses appropriate CPV codes. The use of ESPD and clear documentation indicates compliance with national and EU procurement regulations. No disputes or suspensions are reported.

Clarity90/100

The tender excels in clarity, with detailed AI-extracted requirements, comprehensive supporting documents like the scope of work and service standards, and a very clear evaluation methodology (40% price, 60% quality).

Completeness95/100

All essential information, including title, reference, organization, financial details, timeline, and location, is provided. A full set of 14 documents, including all necessary forms and contract drafts, ensures high completeness.

Fairness90/100

The tender promotes fairness through full document access, disclosed estimated value, reasonable preparation time, and objective, transparent evaluation criteria. Requirements are generic and do not appear tailored to a specific company.

Practicality85/100

The tender supports electronic submission and e-procurement, which enhances accessibility. The contract duration is clearly specified, and the financial model (percentage of net turnover) is practical for a concession.

Data Consistency80/100

Most key fields are consistently populated, and dates are logical. A minor inconsistency exists where "Value Classified: Yes" is stated, yet an estimated value is explicitly disclosed.

"Value Classified: Yes" contradicts the explicit disclosure of "Estimated Value: 180,000.00 EUR".
Sustainability60/100

The tender explicitly identifies as "Green Procurement," which is a positive step. However, it lacks specific criteria or emphasis on social aspects or innovation, and is not EU-funded, limiting its overall sustainability ambition.

Lack of explicit social and innovation criteria.

Strengths

Clear and detailed evaluation criteria.
Comprehensive set of tender documents.
Explicitly identified as Green Procurement.
Electronic submission and e-procurement enabled.
Transparent and objective requirements.

Concerns

Minor data inconsistency regarding value classification.
Lack of explicit social criteria in sustainability.
No specific focus on innovation beyond general concept quality.

Recommendations

1. Clarify the "Value Classified" field to accurately reflect whether the estimated value is publicly disclosed.
2. Integrate explicit social responsibility criteria into the tender, such as fair labor practices or community engagement.
3. Encourage innovation by including specific evaluation points for novel approaches in shop concept or product range.

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Tender Quality Score
86/ 100 · Excellent

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