Estonia24 days leftOpen

Repair and maintenance of kitchen equipment

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€330,000

DEADLINE

February 26, 2026 at 12:00

CATEGORY

Services

CPV CODE

50883000-8

REFERENCE

302974

Project Timeline

Contact Information

View Original

Original Tender Description

Ostetakse köögiseadmete remondi ja hoolduse teenust.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder and its subcontractors and suppliers related to the Russian Federation must not be subject to EU sanctions.

ELIGIBILITY REQUIREMENTS

  • Joint bidders must submit a power of attorney.
  • The bidder must agree to the terms and conditions of the draft contract.
  • The bidder must have a comprehensive understanding of the North-Estonia Medical Centre's kitchen equipment system and be capable of performing work in a sequence that ensures the functioning of the entire system.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The contractor must have a specialist with B-competence for electrical work.
  • The contractor must conduct an initial inspection and prepare a maintenance schedule.
  • The contractor must maintain an electronic control logbook, detailing the date, equipment name, performed works, and working time.
  • The contractor must be capable of performing kitchen equipment repair and maintenance services for a duration of 36 months.
💰

FINANCIAL REQUIREMENTS

  • The bid must include an hourly rate for kitchen equipment repair and maintenance services.
  • All costs and obligations must be included in the bid price.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted by 2026-02-26 12:00:00.
  • The bidder must submit a completed ESPD form.
  • The bidder must submit an application for participation in the procurement procedure.
  • Business secrets must be declared in the bid.
  • The bid must confirm that the bidder has reviewed and agrees to the tender conditions.
  • The bid must confirm that all costs and obligations have been included in the bid price.
  • The bid must include an hourly rate for kitchen equipment repair and maintenance services.

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PDF
Vastavustingimused
Vastavusdeklaratsioon302974_vastavustingimused.pdf8.9 KB
Summary:
This document outlines mandatory compliance conditions concerning EU sanctions against Russian-linked subcontractors and suppliers, the submission of a power of attorney for joint bidders, and instructions for declaring business secrets within the tender submission.
DOC
Kas ettevõtja kinnitab dokumendis Hankemenetluses osalemise avalduses sätestatud...
Esitamise VormidHankemenetluses osalemise avaldus.docx50.9 KB
Summary:
This document is an application for participation where the bidder confirms having reviewed and agreed to the procurement terms, and that all costs and obligations have been accounted for in their bid's price.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid302974_hindamiskriteeriumid.pdf3.0 KB
Summary:
This document specifies that tenders will be evaluated solely based on the hourly rate for kitchen equipment repair and maintenance services, with the lowest price receiving maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded302974_hankepass_taiendavate_selgitusteg...66.5 KB
Summary:
This document is an explanatory ESPD (European Single Procurement Document) that familiarizes bidders with the contracting authority's conditions and the structure of the electronically completed ESPD form, but it is not for direct submission.
DOC
Lepingu projekt
Lepingu Mall392974 Lepingu projekt.docx45.3 KB
Summary:
This document is a draft contract for kitchen equipment maintenance and repair services, outlining the rights, obligations, and terms of the agreement between the client and the contractor.
DOC
Tehniline kirjeldus
Tehnilised Spetsifikatsioonid392974 Tehniline kirjeldus koogiseadmete...45.8 KB
Summary:
This document details the technical requirements for kitchen equipment maintenance and repair services at North Estonia Medical Centre, including the need for an electrical work B certified specialist, initial equipment audits, maintenance schedule development, and electronic log-keeping.
XLS
Lisa 1 kontrollpäeviku näidis
Tehnilised SpetsifikatsioonidLisa 1 Kontrollpaeviku naidis.xlsx15.7 KB
Summary:
This document is a sample control log for maintenance and repair work of kitchen equipment at PERH Mustamäe kitchen, detailing required information such as date, equipment name, performed work, and time spent.

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80
Excellent

Tender Quality Score

This tender for kitchen equipment repair and maintenance services is generally well-structured and comprehensive, providing clear requirements and a transparent evaluation process. However, it lacks sustainability considerations and presents a minor inconsistency regarding the procedure type and negotiation allowance.

Score Breakdown

Legal Compliance75/100

The tender largely complies with legal requirements, featuring reasonable deadlines, proper CPV codes, and mandatory exclusion grounds. However, the characteristic 'Negotiation Allowed' appears contradictory to the 'Open Procedure' (A) type, which typically does not permit negotiation, creating a minor legal ambiguity.

Contradiction between 'Open Procedure' (A) and 'Negotiation Allowed' characteristic.
Clarity80/100

The tender description, requirements, and evaluation criteria are clearly articulated and understandable. The AI-extracted requirements are comprehensive. The only minor ambiguity stems from the 'Negotiation Allowed' characteristic in an otherwise open and price-based evaluation procedure.

Slight ambiguity due to 'Negotiation Allowed' characteristic in an open procedure with price-only evaluation.
Completeness90/100

The tender is highly complete, providing all essential basic, financial, and timeline information. All necessary documents, including technical specifications, draft contract, and evaluation criteria, are attached and summarized, ensuring bidders have full context.

Fairness85/100

Fairness is well-maintained with full document access, disclosed value, and objective, transparent evaluation criteria based solely on price. Electronic submission ensures equal access. The requirement for 'comprehensive understanding' of the system, while potentially favoring incumbents, is justifiable for a critical hospital service and not explicitly tailored.

Practicality90/100

The tender demonstrates high practicality, supporting electronic submission and e-procurement. Key practical details such as the contract start date, duration, and financing information are clearly specified, facilitating bidder preparation.

Data Consistency80/100

Most data fields are consistently populated, and dates are logical. The primary inconsistency lies in the 'Negotiation Allowed' characteristic conflicting with the 'Open Procedure' type, which should be clarified to avoid confusion.

Inconsistency between 'Open Procedure' (A) and 'Negotiation Allowed' characteristic.
Sustainability20/100

The tender scores low on sustainability as it does not incorporate any explicit green procurement, social aspects, or innovation focus. This represents a missed opportunity to promote broader public policy objectives.

Absence of green procurement criteria.
Absence of social criteria.

Strengths

Clear and comprehensive requirements for technical capability and submission.
Transparent and objective evaluation criteria based on the lowest hourly rate.
Full disclosure of financial information and contract duration.
Support for electronic submission and e-procurement, ensuring accessibility.
Detailed justification for not dividing the procurement into lots.

Concerns

Inconsistency between 'Open Procedure' and 'Negotiation Allowed' characteristic.
Lack of any explicit sustainability, social, or innovation criteria.
The 'comprehensive understanding' requirement, while justifiable, could implicitly favor incumbents.

Recommendations

1. Clarify the exact procurement procedure type and whether negotiation is genuinely permitted, updating the tender characteristics if necessary.
2. Integrate sustainability criteria, such as energy efficiency for repairs or waste management, into future tenders.
3. Consider adding social clauses, like fair labor practices or local employment incentives, where appropriate.

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A
Tender Quality Score
80/ 100 · Excellent

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