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Estonia11 days leftOpen

Conducting a study on the care burden of the population for the Ministry of Social Affairs

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€170,000

DEADLINE

February 13, 2026 at 11:00

CATEGORY

Services

CPV CODE

73200000-4

REFERENCE

302642

Project Timeline

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Contact Information

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Original Tender Description

Hanke esemeks on viia läbi küsitlusuuring, millega kaardistatakse Eesti täisealise elanikkonna hoolduskoormuse olemasolu ja suurus, ning millised meetmed hoolduskoormusega täisealiste hinnangul aitavad koormust vähendada. Kogutavad andmed on Sotsiaalministeeriumi poliitikakujundamise üheks oluliseks sisendiks, kuidas erinevate meetmetega senisest paremini toetada täisealiste hoolduskoormusega inimeste toimetulekut, luues neile võimalusi nende hoolduskoormuse vähendamiseks neile vajalikul määral.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The bidder must meet the exclusion grounds specified by the contracting authority, as described in the European Single Procurement Document (ESPD) guide.
✓

ELIGIBILITY REQUIREMENTS

  • The bid must comply with all tender conditions and essential conditions for contract execution.
  • Joint bidders must provide a power of attorney.
  • The bid must confirm compliance with the tender conditions.
  • The bidder must ensure personal data processing in accordance with GDPR and the data processing agreement (annex to the contract).
  • The procurement is not divided into parts, and the bid must be submitted as a whole.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Conduct a population care burden study for the Ministry of Social Affairs to support long-term care policy development and reduce caregiver burden.
  • Submit the project schedule using Form 1, including main activities, sub-activities, deadlines, and responsible persons. The schedule must account for 8 months for work and 3 months for presenting results.
  • Describe strategies for mitigating key project risks and name responsible persons using Form 2.
  • The Project Manager must have experience managing at least two similar web or telephone survey studies completed within the last 72 months, each with a final sample of at least 500 individuals.
  • The Survey Manager must have experience with at least three population web or telephone surveys within the last 72 months, each with a minimum final sample of 500 individuals.
  • The Analyst must have a Master's degree, at least 3 years of experience using statistical analysis software, and experience in preparing final reports for three social sector survey studies within the last 72 months.
  • Environmentally friendly solutions should be preferred in the bid.
  • The technical solution's weight in evaluation is 60%.
  • The contract duration is 11 months.
  • The survey must be conducted using the provided questionnaire (TK_Lisa1_HKU2026_kysimustik.docx).
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FINANCIAL REQUIREMENTS

  • The service cost's weight in evaluation is 40%.
  • The bid value should be in line with the estimated contract value (170,000 EUR).
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SUBMISSION REQUIREMENTS

  • The submission deadline is 2026-02-13 11:00:00.
  • Information considered a business secret must be clearly marked in the bid.
  • Provide data for authorized persons.
  • Submit the Project Manager's signed CV (using the provided form).
  • Submit the Survey Manager's signed CV (using the provided form).
  • Submit the Analyst's signed CV (using the provided form).
  • Submit the project schedule using Form 1. Failure to complete the form will render the bid non-compliant.
  • Submit risk mitigation strategies using Form 2.
  • The bid must be submitted as a whole; partial bids are not allowed.
  • Bids must be submitted in accordance with general submission requirements.

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PDF
Vastavustingimused
Hanke Tingimused302642_vastavustingimused.pdf13.2 KB
Summary:
This document outlines essential conditions for bid submission and contract execution, including requirements for joint bid power of attorney, marking business secrets, confirming bid compliance, providing authorized persons' data, and preferring environmentally friendly solutions.
DOC
Analüütiku CV
CVCV_vorm Analüütik (1).docx71.5 KB
Summary:
This document is an analyst's CV form outlining required qualifications, including a Master's degree, at least 3 years of experience using statistical analysis software, and experience in preparing three final reports for social sector surveys within the last 72 months.
DOC
Küsitlusjuhi CV
CVCV_vorm Küsitlusjuht.docx70.9 KB
Summary:
Tenderers must submit a signed CV for the Survey Manager, demonstrating experience in at least three population web or telephone surveys within the last 72 months, each with a minimum final sample of 500 individuals.
DOC
Projektijuhi CV
CVCV_vorm Projektijuht (1).docx67.5 KB
Summary:
Tenderers must submit a signed CV for the Project Manager, demonstrating experience in managing at least two similar completed web or phone survey projects within the last 72 months, each with a minimum final sample of 500 individuals.
DOC
Vorm I Tegevused ja ajakava
Esitamise VormidVorm 1 Tegevused_Ajakava.docx74.9 KB
Summary:
This document is a mandatory form requiring bidders to submit a detailed research project schedule (8 months for work, 3 months for presentations) outlining key activities, sub-activities, deadlines, and responsible persons, with incomplete submission leading to non-compliance.
DOC
Vorm II Riskide maandamine
Esitamise VormidVorm 2 Riskide_maandamine.docx74.6 KB
Summary:
Bidders must describe strategies for mitigating key research project risks, name responsible individuals, and may propose additional risks for extra evaluation points.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid302642_hindamiskriteeriumid.pdf3.3 KB
Summary:
This document outlines the tender evaluation methodology, where the technical solution accounts for 60% and the service cost for 40% in the population care burden study.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded302642_hankepass_taiendavate_selgitusteg...65.5 KB
Summary:
This document serves as an explanatory guide for completing the European Single Procurement Document (ESPD), detailing the contracting authority's requirements and the information expected from the economic operator regarding exclusion grounds and qualification conditions, but it is not for submission.
DOC
Lisateave
Hanke Tingimused302642_Lisateave.docx168.2 KB
Summary:
This document provides additional information for the care burden study tender, detailing that the tender is not divided into parts, outlining rules for marking business secrets in offers, specifying general submission requirements, and listing grounds for rejecting all offers or invalidating the procurement, along with mentioning a 100-point evaluation system.
DOC
Andmetöötluse leping
Lepingu MallAndmetöötlusleping (5).docx40.4 KB
Summary:
This document is an annex to the procurement contract, outlining the terms for personal data processing and the obligations of the parties (data controller and data processor) in accordance with GDPR for conducting the population care burden study.
DOC
Hankelepingu projekt
Lepingu MallHankelepingu_projekt (EHKU).docx47.5 KB
Summary:
This document is a draft contract for conducting a study on the care burden of the population, outlining the general terms, subject, funding, and integral parts of the agreement.
DOC
Hindamismetoodika
HindamiskriteeriumidHindamismetoodika_302642.docx53.4 KB
Summary:
This document outlines the tender evaluation methodology, including the weighting of technical solutions and cost, and the specific assessment criteria, to help bidders understand how their proposal will be judged.
DOC
Tehniline kirjeldus
Tehnilised SpetsifikatsioonidHKU_Tehniline_kirjeldus_2026.docx124.3 KB
Summary:
This document outlines the background and objectives for a repeat study on the care burden of the population, commissioned by the Ministry of Social Affairs, to inform long-term care policy and reduce caregiver burden.
DOC
Tehnilise kirjelduse lisa 1 - Küsimustik
Tehnilised SpetsifikatsioonidTK_Lisa1_HKU2026_kysimustik.docx117.2 KB
Summary:
This document is a questionnaire for the population's care burden survey, outlining the study's objective and containing detailed questions about caregivers' background, the impact of caregiving, and required services.

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91
Excellent

Tender Quality Score

Overall, this tender is well-structured with clear objectives and a strong focus on quality, but the highly specific personnel qualification requirements may unduly restrict competition.

Score Breakdown

Legal Compliance100/100

The tender appears legally compliant, referencing the ESPD for exclusion grounds and requiring GDPR adherence, which are standard and appropriate practices.

Clarity80/100

The tender's objective and description are clear, the questionnaire is provided, and structured forms for proposals (schedule, risk mitigation) enhance clarity for bidders.

Completeness100/100

The provided extract is incomplete, specifically with the 'FINA' cut-off, which prevents a full assessment of all financial and other potential requirements of the original tender documentation.

•Incomplete tender information provided ('FINA' cut-off).
Fairness100/100

The highly specific and cumulative experience requirements for key personnel (Project Manager, Survey Manager, Analyst) regarding survey type, number of studies, sample size, and timeframe (72 months) raise concerns about potential tailoring, which could limit fair competition.

•Personnel experience requirements are highly specific and potentially restrictive, possibly tailoring the tender to a limited pool of firms.
Practicality80/100

The 11-month contract duration, with a clear split for work and results presentation, is practical. Providing the questionnaire and mandatory forms for schedule and risk mitigation supports efficient proposal preparation.

Data Consistency100/100

The contract duration is consistent with the project schedule requirements. The 'Green Procurement' characteristic aligns with the preference for environmentally friendly solutions.

Sustainability50/100

The tender explicitly includes 'Green Procurement' characteristics and prefers environmentally friendly solutions, demonstrating a commitment to environmental sustainability. However, no specific social criteria are mentioned.

Strengths

Clear objective and detailed description of the study's purpose for policy development.
Strong emphasis on quality with a 60% weight for the technical solution in evaluation.
Integration of green procurement principles and preference for environmentally friendly solutions.
Provision of a mandatory questionnaire and structured forms (schedule, risk mitigation) for proposals.
Requirement for GDPR compliance and a data processing agreement, ensuring data protection.

Concerns

Potential for tailoring: Highly specific and cumulative experience requirements for key personnel (Project Manager, Survey Manager, Analyst) may unduly restrict competition.
The tender is not divided into parts, which, while sometimes justified, could limit participation from smaller, specialized firms or consortia.
The provided extract is incomplete ('FINA' cut-off), hindering a comprehensive assessment of all tender requirements.

Recommendations

1. Review and potentially broaden the personnel experience requirements to ensure wider competition while still securing necessary expertise.
2. Consider adding specific social criteria, if relevant to the study's implementation or the contracting authority's broader goals, to align with best practices.
3. Ensure all tender documents are fully accessible and complete to bidders, avoiding any cut-offs or missing sections.

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Tender Quality Score
91/ 100 · Excellent
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