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Construction works for Kihnu community-based supported housing

Tender Overview

ORGANIZATION

Kihnu Vallavalitsus

LOCATION

Estonia, Estonia

VALUE

€1,100,000

DEADLINE

February 06, 2026 at 09:00

CATEGORY

Construction

CPV CODE

45210000-2

REFERENCE

301564

Project Timeline

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Contact Information

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View Original

Original Tender Description

Hankelepingu esemeks on peatöövõtu korras hanke alusdokumentide kohaselt tehtavad vajalikud projekteerimis- ja ehitustööd, ehituse garantii alla kuuluvate tehnosüsteemide hooldus garantiiajal ning ehitamiseks vajalike tööjooniste koostamine kogukonnapõhise toetatud eluaseme ehitamisel.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Subcontractors must not have been convicted of money laundering.
  • Subcontractors must not have been convicted of human trafficking.
  • Confirm that subcontractors are not subject to any exclusion grounds.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must accept the terms and conditions outlined in the draft contract.
  • Confirm full compliance of the bid with the conditions of the procurement documents.
  • Confirm that the bid accounts for all necessary works.
  • Confirm adherence to all rules related to subcontractors.
  • The bidder must participate in a competitive procedure with negotiation.
  • Confirm that subcontractors meet all legal requirements, including those related to wages.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The scope of works includes design, construction, and relocation of communications.
  • All works must comply with Estonian and EU standards.
  • The project involves the construction of community-based supported housing in Kihnu.
  • The works must include the conversion of low-voltage overhead lines to underground cables according to Elektrilevi technical conditions.
  • The contractor must meet Elektrilevi's specific requirements for this type of work.
  • The construction works project manager must have a Level 7 certified construction engineer professional qualification.
  • The construction works project manager must have experience managing the construction of at least one building with a minimum area of 500 m2 within the last 60 months.
💰

FINANCIAL REQUIREMENTS

  • Bids will be evaluated solely on cost, with the lowest bid receiving the maximum score.
  • The submitted price must cover all necessary works, materials, labor, equipment, and related costs for project implementation.
  • The price must cover all costs, even if not explicitly described in the cost table (Form 3).
📋

SUBMISSION REQUIREMENTS

  • The electronic ESPD must be filled separately.
  • If submitting a joint bid, a power of attorney must be provided.
  • Declare any business secrets, if applicable.
  • Provide subcontractor confirmations.
  • Present the bid cost structure.
  • The bidder must provide answers regarding subcontractor exclusion grounds.
  • If submitting a joint bid, complete and submit Form 1 (Power of Attorney for Joint Bid).
  • Submit Form 6 (Confirmation) affirming full compliance with tender documents.
  • Bids must be submitted according to the general conditions and stages outlined in Document 1.
  • Submit Form 2 (Bidder's Team) detailing the project manager's qualifications and experience.
  • Complete and submit Form 3 (Cost Table) detailing the costs and prices for the construction works.
  • If using subcontractors, complete and submit Form 5 (Subcontractor Participation Confirmation).
  • If using subcontractors, complete and submit Form 4 (Subcontractor Usage Confirmation).
  • Provide data for all subcontractors.

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PDF
Alltöövõtjate kontrollimise tingimused lepingu täitmise etapis
Kvalifikatsiooninõuded301564_alltoovotjate_kontrollimise_tingi...20.8 KB
Summary:
This document outlines the conditions for controlling first-tier subcontractors during the contract execution phase, detailing specific grounds for their exclusion, such as convictions for money laundering or human trafficking, for which the bidder must provide answers.
PDF
Vastavustingimused
Vastavusdeklaratsioon301564_vastavustingimused.pdf8.8 KB
Summary:
This document outlines tender submission requirements, including power of attorney for joint bids, declaration of business secrets, subcontractor confirmations, and bid cost structure.
DOC
Kas Pakkuja täitis Vorm 2?
Esitamise VormidVorm 2 - Pakkuja meeskond.docx30.3 KB
Summary:
This form requires bidders to detail the qualifications and work experience of their proposed construction project manager, including a Level 7 certified civil engineer qualification and experience managing the construction of at least one 500 m2 building within the last 60 months.
XLS
Kas ettevõtja on täitnud ning esitanud vormi "Kulutabel"?
FinantsnõudedVorm 3 - Kulutabel.xlsx97.0 KB
Summary:
This document is a "Cost Table" form, requiring bidders to submit a detailed breakdown of costs and expenses for the construction works of the Kihnu community-based supported housing.
DOC
Kas Pakkuja täitis Vorm 4?
Esitamise VormidVorm 4 - Alltöövõtu kasutamise kinnitus....24.3 KB
Summary:
This document is Form 4, requiring bidders to provide subcontractor details and confirm that subcontractors meet legal requirements, including salary standards and absence of exclusion grounds.
DOC
Kas Pakkuja täitis Vorm 5?
Esitamise VormidVorm 5 - Alltöövõtja osalemise kinnitus....23.6 KB
Summary:
This document is a subcontractor's confirmation form that must be submitted if the bidder intends to use subcontractors for the performance of the procurement contract, including subcontractor details and a description of the subcontracted work.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid301564_hindamiskriteeriumid.pdf2.9 KB
Summary:
This tender evaluates bids solely based on price, with the lowest offer receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded301564_hankepass_taiendavate_selgitusteg...70.7 KB
Summary:
This document is an explanatory ESPD outlining the tender conditions and qualification requirements for the construction of community-based supported housing in Kihnu, but it is not for submission as the electronic ESPD must be completed separately.
PDF
Dokument 1 - Juhised pakkujale
Hanke TingimusedDokument 1 - Juhised pakkujale.pdf137.8 KB
Summary:
This document outlines the general terms, procurement procedure (competitive procedure with negotiation), scope, stages, and submission requirements for the Kihnu community-based supported housing construction works tender.
PDF
Dokument 2 - Tehniline kirjeldus
Tehnilised SpetsifikatsioonidDokument 2 - Tehniline kirjeldus.pdf98.0 KB
Summary:
This document details the technical requirements and scope of works for the construction of a 6-apartment community-based supported housing unit in Kihnu, including design, construction, utility relocation, and compliance with Estonian and EU standards.
PDF
Dokument 3 - Hankelepingu projekt
Lepingu MallDokument 3 - Hankelepingu projekt.pdf246.4 KB
Summary:
This document is a draft contract for the construction works of the Kihnu community-based supported living facility, outlining the subject of the contract, documentation, and the contractor's obligations.
PDF
Dokument 4 - Pakkumuse maksumuse reeglistik
Hanke TingimusedDokument 4 - Pakkumuse maksumuse reeglis...55.6 KB
Summary:
This document outlines the rules for calculating the tender price, emphasizing that the submitted cost must cover all necessary works, materials, labor, equipment, and associated expenses for project execution, even if not explicitly detailed in the cost table (Form 3).
PDF
Elektriliini ümberehitus, tehnilised tingimused
Tehnilised SpetsifikatsioonidTehnilised-Tingimused-502077.pdf115.5 KB
Summary:
This document outlines Elektrilevi's technical conditions for reconstructing a low-voltage overhead power line into an underground cable line in Kihnu municipality, detailing client and contractor activities and contractor requirements.
DOC
Vorm 1 - Ühise pakkumuse volikiri
VolikiriVorm 1 - Ühise pakkumuse volikiri.docx25.8 KB
Summary:
This form is for granting a power of attorney from one or more bidders to another bidder to act on behalf of all in a joint submission.
DOC
Vorm 6 - Kinnitus
VastavusdeklaratsioonVorm 6 - Kinnitus.docx26.0 KB
Summary:
This mandatory form requires bidders to confirm their tender fully complies with all procurement document conditions, accepting all requirements, accounting for all necessary works, and adhering to subcontractor rules.

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84
Excellent

Tender Quality Score

Overall, this tender is well-structured and comprehensive, featuring clear requirements and transparent evaluation criteria, though it lacks explicit sustainability considerations. The competitive procedure with negotiation is appropriate for a project of this nature.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good legal compliance, with a clearly defined competitive procedure with negotiation, appropriate CPV codes, and reasonable submission deadlines. It is EU-funded, implying adherence to broader EU procurement directives. No disputes or suspensions are noted.

•Minor inconsistency: 'Value Classified: Yes' is stated, yet the estimated value is explicitly disclosed.
Clarity88/100

The tender's description is clear and unambiguous, detailing the scope of works. Requirements, including technical capabilities and submission forms, are well-documented and understandable. Evaluation criteria are explicitly stated as solely based on the lowest price, ensuring transparency.

Completeness90/100

This tender is highly complete, providing all essential information such as title, reference, organization, financial details, timeline, and location. The extensive set of 28 attached documents, including detailed technical specifications and draft contracts, ensures comprehensive information for bidders.

•Several 'Põhiprojekt' documents are in .asice format, which could not be AI-analyzed, potentially requiring manual review for full understanding of their content.
Fairness85/100

Fairness is well-addressed with full document access, a disclosed estimated value, and objective evaluation criteria based solely on price. Electronic submission ensures equal access. Requirements, such as the project manager's qualifications, are standard for a project of this scale and do not appear tailored to a specific company. The justification for not dividing the tender into lots is reasonable.

Practicality80/100

The tender supports electronic submission and specifies a clear contract start date and duration. Financing information is available by reference to the draft contract. The overall structure facilitates practical engagement for bidders.

•A direct document URL is not explicitly provided in the basic information, though documents are assumed to be accessible via the e-procurement platform.
Data Consistency90/100

Data consistency is strong, with all key fields populated and logical dates for the tender timeline. There are no reported suspensions or disputes, indicating a stable procurement process.

•Minor inconsistency: 'Value Classified: Yes' is stated, yet the estimated value is explicitly disclosed, which is contradictory.
Sustainability50/100

While the project itself (community-based supported housing) has an inherent social purpose and is EU-funded, the tender documentation lacks explicit green procurement, social, or innovation criteria for evaluation or performance beyond general legal compliance. This represents a missed opportunity to integrate broader sustainability goals.

•No explicit green procurement criteria.
•No explicit social criteria for bidders (beyond legal compliance).

Strengths

Comprehensive documentation with 28 attached documents.
Clear and objective evaluation criteria based solely on the lowest price.
Electronic submission and e-procurement enabled for accessibility.
Detailed technical and submission requirements provided.
EU-funded, implying adherence to higher overall procurement standards.

Concerns

Lack of explicit green, social, or innovation criteria in the tender's evaluation.
Some project documents (.asice format) were not AI-analyzed, potentially requiring manual review for full understanding.
Minor data inconsistency regarding 'Value Classified' versus the disclosed estimated value.
The negotiation procedure, while common, introduces a subjective element after the initial price-based evaluation.

Recommendations

1. Integrate explicit sustainability criteria (e.g., energy efficiency targets, use of sustainable materials, social clauses for local employment) into future tenders, especially for EU-funded projects.
2. Ensure all key tender documents are provided in AI-readable formats where possible to enhance accessibility and automated analysis.
3. Clarify or correct minor data inconsistencies, such as the 'Value Classified' field, to avoid potential confusion.

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Tender Quality Score
84/ 100 · Excellent
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