Estonia18 days leftOpen

Laser printers for marking slides and cassettes

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€90,000

DEADLINE

February 20, 2026 at 11:00

CATEGORY

Supplies

CPV CODE

33190000-8

REFERENCE

301316

Project Timeline

Contact Information

View Original

Original Tender Description

Käesoleva hanke eesmärk on sõlmida raamleping 1 (ühe) kassettide- ja 6 (kuue) alusklaaside markeerimise printeri ostmiseks, seadmete garantiijärgse ennetava hoolduse ja remonttööde tegemiseks ning tarvikute ostmiseks.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Meet the conditions of the European Single Procurement Document (ESPD), which includes exclusion grounds.
  • The tenderer must not be excluded from the procurement procedure based on the mandatory exclusion grounds specified in the ESPD.

ELIGIBILITY REQUIREMENTS

  • The tenderer must be established in an European Union (EU), European Economic Area (EEA) country, or a World Trade Organization Government Procurement Agreement (WTO GPA) party country.
  • The tenderer must be capable of fulfilling all terms and conditions of the draft framework agreement.
  • The tenderer must be capable of fulfilling the obligations of the personal data processing agreement.
  • The tenderer must confirm its ability to fulfill the contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The offered laser printers for marking base plates and cassettes must meet all technical requirements specified in Annex 1 Technical Conditions.
  • The tenderer must offer a complete set of equipment, which is integrated, and whose interfacing with the contracting authority's systems is not time-consuming or economically unfeasible (the procurement is not divided into parts).
  • The tenderer must provide a warranty for the laser printers.
  • The tenderer must provide maintenance services for the laser printers.
  • The tenderer must provide repair services for the laser printers.
  • The tenderer must provide training on the use of the laser printers.
  • The tenderer must comply with personal data processing obligations and responsibilities as defined in the data processing agreement and data protection laws.
  • The object of the procurement is the purchase of laser printers and accessories with maintenance under a 10-year framework agreement.
💰

FINANCIAL REQUIREMENTS

  • The bid price must be submitted without Value Added Tax (VAT).
  • The cost form must include prices for laser printers, post-warranty maintenance, hourly rate for repair work, and prices for accessories (base plates and cassettes), all without VAT.
  • The bid price (without VAT) is the sole evaluation criterion, accounting for 100% of the weighting, where the lowest bid receives the maximum number of points.
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted by 20 February 2026, 11:00:00.
  • Submit the European Single Procurement Document (ESPD) according to the instructions and conditions.
  • Submit a participation application using Annex 5 Form II.
  • In the participation application, confirm acceptance of all tender conditions and ability to fulfill the contract.
  • In the participation application, provide company and contact details.
  • If it is a joint bid, submit a power of attorney for joint bidders, using Annex 5 Form I, authorizing one joint bidder to represent all.
  • Define any information considered a business secret in the bid.
  • Justify equivalence if offering an equivalent product or solution.
  • Submit the bid cost using Annex 2 Cost Form.
  • Submit documentation demonstrating compliance of the offered equipment with technical requirements and provide device data.
  • Follow the general conditions for the open procurement procedure and bid submission instructions.
  • The bid must be valid for the required validity period.

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PDF
Vastavustingimused
Hanke Tingimused301316_vastavustingimused.pdf10.2 KB
Summary:
This document outlines tender compliance conditions, including requirements for joint tenderers' power of attorney, submission of the application for participation, declaration of business secrets, and justification of equivalence.
DOC
Lisa 1 Tehnilised tingimused
Tehnilised SpetsifikatsioonidLisa_1_Tehnilised_tingimused.docx19.7 KB
Summary:
This document outlines the technical requirements for laser printers used for marking slides and cassettes, to which the offered equipment must comply, and requires the bidder to provide compliance details and equipment specifications.
XLS
Lisa 2 Maksumuse vorm
Esitamise VormidLisa_2_Maksumuse_vorm.xlsx18.0 KB
Summary:
This form is for submitting the tender's cost, including prices for laser printers, their post-warranty maintenance, hourly repair rates, and consumables (slides and cassettes), excluding VAT.
DOC
Lisa 5 Vorm II Hankemenetluses osalemise avaldus
Esitamise VormidLisa_5_Vorm_II_Hankemenetluses_osalemise...21.0 KB
Summary:
This form is an application to participate, requiring the bidder to confirm acceptance of tender conditions, capability to fulfill the contract, and to provide their company and contact details.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid301316_hindamiskriteeriumid.pdf2.8 KB
Summary:
This document outlines the tender evaluation methodology, where the sole evaluation criterion is the offer price without VAT, accounting for 100% of the weighting, with the lowest bid receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded301316_hankepass_taiendavate_selgitusteg...66.3 KB
Summary:
This document serves as an explanatory guide for the European Single Procurement Document (ESPD), outlining the contracting authority's requirements and expected response format, but it is not intended for direct submission.
PDF
Juhised pakkujale
Hanke TingimusedJuhised_pakkujale.pdf201.8 KB
Summary:
This document outlines the general terms for the open procurement procedure, including bidder eligibility (EU/EEA/WTO GPA countries), submission instructions, offer validity, and the procurement object, which is the purchase of laser printers and consumables with maintenance under a 10-year framework agreement.
PDF
Raamleping
Lepingu MallLisa 3 - Raamleping.pdf187.7 KB
Summary:
This document is a draft framework agreement for the sale, maintenance, and repair of laser printers, outlining the terms, conditions, and services, including warranty, maintenance, and training, between the buyer (Tartu University Hospital) and the seller.
PDF
Andmetöötlusleping
Lepingu MallLisa 4 - Andmetöötlusleping.pdf190.0 KB
Summary:
This document is a data processing agreement outlining the successful bidder's obligations and responsibilities for processing personal data on behalf of the contracting authority in compliance with data protection laws.
DOC
Ühispakkujate volikiri
VolikiriLisa_5_Vorm_I_Ühispakkujate_volikiri.doc...19.6 KB
Summary:
This document is a power of attorney for joint bidders, authorizing one joint bidder to represent all joint bidders in the public procurement, for signing the bid, and concluding the framework agreement.

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75
Good

Tender Quality Score

This tender is well-structured and clear in its requirements and evaluation criteria, but raises significant concerns regarding fairness due to the requirement for an integrated equipment set, potentially limiting competition. It also completely lacks modern sustainability considerations.

Score Breakdown

Legal Compliance75/100

The tender generally adheres to legal requirements, with reasonable deadlines and clear definition of the procedure type in supporting documents. The CPV code is somewhat broad, but acceptable. No disputes or suspensions are noted.

CPV code (9352) is broad for specific laser printers, could be more precise.
Clarity85/100

The tender documentation is highly clear, with unambiguous descriptions, well-defined requirements, and transparent evaluation criteria (price-only). The AI-extracted requirements are comprehensive and easy to understand.

Completeness85/100

All essential information, including basic details, financial data, timeline, and classification, is provided. The tender includes a comprehensive set of documents, ensuring all aspects of the procurement are covered.

Fairness55/100

While e-procurement and objective evaluation criteria are positive, the requirement for a 'complete set of integrated equipment' with the justification of avoiding complex interfacing raises significant concerns. This approach, despite the stated reasons, inherently limits competition to a narrow field of suppliers, potentially favoring specific manufacturers or existing systems.

Requirement for a 'complete set of integrated equipment' may unduly limit competition and favor specific suppliers.
Practicality85/100

The tender supports electronic submission, provides a clear contract start date and duration, and discloses the estimated value, making it practical for bidders to prepare and submit proposals.

Data Consistency90/100

The data provided is largely consistent, with all key fields populated and logical dates. A minor inconsistency exists where the value is stated as 'classified' but is simultaneously disclosed.

Minor inconsistency: 'Value Classified: Yes' despite the estimated value being disclosed.
Sustainability20/100

The tender completely lacks any mention or integration of green procurement principles, social criteria, or innovation focus, which are increasingly important aspects of modern public procurement.

Absence of green procurement criteria.
No social aspects considered.

Strengths

Clear and comprehensive documentation.
Transparent, price-only evaluation criteria.
Support for electronic submission and e-procurement.
Reasonable submission deadline.
Detailed contract templates provided.

Concerns

Requirement for an integrated equipment set potentially limits competition.
Complete absence of sustainability, social, or innovation criteria.
Broad CPV code could be more specific.
Minor data inconsistency regarding value classification.

Recommendations

1. Re-evaluate the 'integrated equipment set' requirement to ensure maximum competition, potentially by exploring modular solutions or clearer interoperability standards.
2. Incorporate green procurement, social responsibility, and innovation criteria into future tenders to align with modern procurement best practices.
3. Refine the CPV code to be more specific to laser printers for medical applications.

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B
Tender Quality Score
75/ 100 · Good

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