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Estonia35 days leftOpen

Purchase of eight drones (water-landing and water-takeoff)

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€500,000

DEADLINE

March 09, 2026 at 15:00

CATEGORY

Supplies

CPV CODE

35720000-7

REFERENCE

301105

Project Timeline

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Contact Information

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View Original

Original Tender Description

Kaheksa drooni ostmine (vette maanduv ja veest õhku tõusev)
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must confirm that there are no grounds for exclusion as stipulated in the Public Procurement Act, such as crimes, tax debts, bankruptcy, or violations of professional conduct rules. (TEE Form 1)
  • Compliance with EU sanctions is required for subcontractors and suppliers.
  • Exclusion grounds and required documents for subcontractors must be considered during the subcontractor control phase of contract execution.
✓

ELIGIBILITY REQUIREMENTS

  • The tenderer must keep all sensitive tender information confidential and use it only for submitting the bid and for the potential performance of the contract.
  • The tenderer must submit a list of members of its administrative, management, and supervisory bodies, including personal data and position. (TEE Form 7)
  • If necessary, a third-party consent form must be submitted, allowing the tenderer to use their technical and professional capacity to meet qualification requirements, while committing to participate in the performance of the contract. (TEE Form 6)
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bid must include the purchase, delivery, and ordering of maintenance and repair services for eight drones capable of water take-off and landing.
  • The tenderer must submit a list of completed contracts within the last 60 months to prove compliance with the public procurement qualification conditions. (TEE Form 5)
💰

FINANCIAL REQUIREMENTS

  • The sole evaluation criterion for bids is the bid price, which accounts for 100% of the weighting, with the lowest price receiving the maximum score.
📋

SUBMISSION REQUIREMENTS

  • The submission deadline is 2026-03-09 15:00:00.
  • The tenderer must submit specific forms and confirmations.
  • If necessary, powers of attorney must be submitted for joint applicants or representatives.
  • Joint bidders must submit a power of attorney. (TEE Form 2)
  • The tenderer must mark and justify business secrets.
  • The tenderer must sign a confidentiality declaration to access sensitive tender information and for further participation and to receive technical specifications. (TEE Annex 2)
  • The tenderer must submit a bid that complies with the content and format requirements.
  • The tenderer must submit the mandatory bid submission application form, confirming acquaintance with and acceptance of the public procurement conditions, including confidentiality and security checks, and officially submitting their bid. (PEE Form 2)
  • The tenderer must submit the application form for participation in the restricted procedure in the defense and security sector, requiring bidder data and confirmation of acceptance of tender conditions. (TEE Form 4)
  • The tenderer must submit a power of attorney for submitting the application, which grants the designated person the right to sign the tender bid. (TEE Form 3)

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PDF
Alltöövõtjate kontrollimise tingimused lepingu täitmise etapis
Kvalifikatsiooninõuded301105_alltoovotjate_kontrollimise_tingi...4.6 KB
Summary:
This document outlines the conditions for controlling subcontractors during the contract execution phase, including grounds for exclusion and required documents that subcontractors must submit.
PDF
Vastavustingimused
Hanke Tingimused301105_vastavustingimused.pdf12.4 KB
Summary:
This document outlines tender submission conditions, including compliance with EU sanctions regarding subcontractors and suppliers, the requirement for a power of attorney for joint bidders, and procedures for identifying and justifying business secrets.
DOC
TEE Vorm 1_Kinnitus korvaldamise aluste puudumise kohta_Form 1 of PA
VastavusdeklaratsioonTEE Vorm 1_Kinnitus korvaldamise aluste ...24.2 KB
Summary:
This document is a confirmation from the tenderer stating the absence of grounds for exclusion as per public procurement law, such as criminal convictions, tax debts, bankruptcy, or professional misconduct, ensuring reliability and compliance with tender conditions.
DOC
Alltöövõtja esitab "TEE vorm 1 - Kinnitus kõrvaldamise aluste puudumise kohta" k...
VastavusdeklaratsioonTEE Vorm 1_Kinnitus korvaldamise aluste ...24.2 KB
Summary:
Bidders must submit a confirmation stating the absence of exclusion grounds as per public procurement law, including no criminal background, tax debts, bankruptcy, or lack of trustworthiness.
DOC
TEE Vorm 2_Uhistaotlejate volikiri_Form 2 of PA
VolikiriTEE Vorm 2_Uhistaotlejate volikiri_Form ...18.9 KB
Summary:
This form is a power of attorney for joint applicants/bidders, authorizing one party to represent them in the public procurement process and during contract execution.
DOC
TEE Vorm 3_Volikiri taotluse esitamiseks_Form 3 of PA
VolikiriTEE Vorm 3_Volikiri taotluse esitamiseks...14.8 KB
Summary:
This is a power of attorney granting a designated person the right to sign the tender application for the Police and Border Guard Board's drone procurement.
DOC
TEE Vorm 4_Hankementluses osalemise avaldus_Form 4 of PA
Esitamise VormidTEE Vorm 4_Hankementluses osalemise aval...27.8 KB
Summary:
This is an application form for participation in a restricted procurement procedure in the defence and security sector, requiring bidder details and confirmation of agreement to tender terms.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid301105_hindamiskriteeriumid.pdf3.0 KB
Summary:
This document outlines the tender evaluation methodology, where the sole evaluation criterion is the offer price, accounting for 100% of the weight, and the lowest price receives the maximum score.
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded301105_korvaldamise_alused_ja_kvalifitse...10.3 KB
Summary:
This document outlines the exclusion grounds and qualification conditions for tender participants, requiring bidders to submit specific forms and confirmations, and, if applicable, powers of attorney for joint applicants or representatives.
PDF
Invitation to submit tender (IST)_EN (1)
Hanke TingimusedInvitation to submit tender (IST)_EN (1)...382.2 KB
Summary:
The Police and Border Guard Board invites tenders for the purchase of eight drones capable of landing in and taking off from water, outlining the restricted procurement procedure, submission requirements, and general terms.
PDF
Pakkumuse esitamise ettepanek (PEE)_EST (1)
Hanke TingimusedPakkumuse esitamise ettepanek (PEE)_EST ...436.9 KB
Summary:
This document is the Police and Border Guard Board's proposal to submit a bid for the procurement of eight water-landing and water-takeoff drones, detailing the content and form requirements for the bid, deadlines, and general tender conditions.
DOC
PEE Lisa 2_Pakkumuse esitamise avaldus_Form 2 of IST
Esitamise VormidPEE Lisa 2_Pakkumuse esitamise avaldus_F...18.2 KB
Summary:
This is a mandatory tender submission application form where the bidder confirms understanding and acceptance of the procurement terms, including confidentiality and security checks, and formally submits their offer.
PDF
Proposal to submit an aplication (PA)_EN (1)
Hanke TingimusedProposal to submit an aplication (PA)_EN...489.6 KB
Summary:
This document outlines the Estonian Police and Border Guard Board's restricted procurement procedure for eight water-landing and water-taking-off drones, inviting qualified candidates to submit an application for participation after signing a confidentiality agreement to access detailed specifications.
PDF
Taotluse esitamise ettepanek (TEE)_EST (1)
Hanke TingimusedTaotluse esitamise ettepanek (TEE)_EST (...508.2 KB
Summary:
The Police and Border Guard Board invites companies to submit applications for participation in a restricted procurement for the purchase of eight water-landing and water-takeoff drones, emphasizing the need to sign a confidentiality declaration for further participation and access to technical specifications.
PDF
TEE lisa 1 - Sõlmitava raamlepingu tingimused
Lepingu MallTEE lisa 1 - Solmitava raamlepingu tingi...593.9 KB
Summary:
This document is a draft framework agreement outlining the terms and conditions for the purchase, delivery, and ordering of maintenance and repair services for eight drones for the Estonian Police and Border Guard Board.
DOC
TEE Lisa 2_Konfidentsiaalsusdeklaratsioon_Annex 2 of PA
Esitamise VormidTEE Lisa 2_Konfidentsiaalsusdeklaratsioo...24.8 KB
Summary:
This confidentiality declaration is required from bidders to access sensitive tender information, committing them to keep all received data confidential and use it solely for bid submission and potential contract execution.
DOC
TEE Vorm 5_Lepingute loetelu_Form 5 of PA
ViitedTEE Vorm 5_Lepingute loetelu_Form 5 of P...19.0 KB
Summary:
This form requires bidders to list completed contracts from the last 60 months, including details like contract party, description, dates, and cost, to demonstrate compliance with the procurement's qualification criteria.
DOC
TEE Vorm 6_Teise isiku nousolek_Form 6 of PA
Esitamise VormidTEE Vorm 6_Teise isiku nousolek_Form 6 o...18.8 KB
Summary:
This form is a third-party consent allowing a tenderer to use their technical and professional competence to meet qualification criteria, while committing the third party to participate in the contract execution.
DOC
TEE Vorm 7_Informatsioon (uhis)taotleja kohta_Form 7 of PA
Esitamise VormidTEE Vorm 7_Informatsioon (uhis)taotleja ...18.8 KB
Summary:
This form requires the tenderer to submit a list of its administrative, management, and supervisory body members, including personal details and positions.

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86
Excellent

Tender Quality Score

This tender for eight water-landing and water-takeoff drones demonstrates strong legal compliance, clarity, and completeness, with a transparent and fair process. While practical aspects are well-addressed, a notable area for improvement lies in the absence of sustainability considerations.

Score Breakdown

Legal Compliance90/100

The tender demonstrates strong adherence to legal requirements, with clearly defined procedures (restricted procedure for defense/security), reasonable submission deadlines, appropriate CPV codes, and no detected disputes. Mandatory disclosure requirements are met, and the framework agreement structure with a single awarded supplier is legally sound.

Clarity90/100

The tender description is clear and unambiguous, specifying the core requirement for water-landing and water-takeoff drones. Requirements for exclusion, eligibility, technical capability, and submission are well-documented and understandable, supported by numerous specific forms. Evaluation criteria (100% price) and performance conditions (referenced in the draft contract) are clearly stated.

Completeness95/100

The tender provides all essential information, including title, reference, organization, financial details, and a comprehensive timeline. All 19 associated documents are listed with summaries, ensuring that requirements, evaluation criteria, and contract terms are fully defined and accessible. Location information is also clearly provided.

Fairness90/100

The tender promotes fairness through full document access (with a standard confidentiality agreement for sensitive details), transparent disclosure of the estimated value, and reasonable deadlines for bid preparation. The evaluation criterion (100% lowest price) is objective, and the support for e-procurement ensures equal access for bidders. Requirements do not appear tailored to a specific company.

Practicality80/100

The tender supports electronic submission and e-procurement, enhancing accessibility. While a specific contract start date is not provided (common for framework agreements), the duration is clearly specified. The financing condition is referenced to the contract, which is acceptable. The requirement for numerous specific forms adds some administrative burden but is manageable for a procurement of this complexity.

Data Consistency95/100

All key fields in the tender information are populated, and there are no detected suspensions or disputes, indicating a clean record. Dates for reveal, submission, and opening are logical and sequential, and the specified procedure type (restricted) is consistently reflected in the accompanying documentation.

Sustainability20/100

The tender explicitly lacks any mention of green procurement criteria, social aspects, or an innovation focus. The automated check also confirms it is not EU funded, which often correlates with higher sustainability standards. This represents a significant missed opportunity to integrate broader societal and environmental benefits.

•Not green procurement
•No social criteria

Strengths

Clear and comprehensive documentation with 19 detailed documents.
Transparent financial information and objective evaluation criteria (100% price).
Strong legal compliance, including reasonable deadlines and appropriate procedure for defense/security.
Electronic submission and e-procurement enabled for broad access.
Specific technical requirements (water take-off/landing) are clearly defined.

Concerns

Complete absence of sustainability considerations (green, social, innovation aspects).
The financing condition is only referenced in the contract, not immediately detailed in the basic info.
The administrative burden of numerous specific forms, while manageable, could deter some bidders.

Recommendations

1. Integrate sustainability criteria (e.g., energy efficiency, lifecycle costs, ethical sourcing) into future procurements.
2. Provide a more detailed overview of financing conditions in the main tender notice, even if full details are in the contract.
3. Consider streamlining the number of mandatory forms where possible, without compromising necessary checks.

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Tender Quality Score
86/ 100 · Excellent
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