Estonia8 days leftOpen

Procurement of Audit Services

Tender Overview

LOCATION

Estonia, Estonia

VALUE

€300,000

DEADLINE

February 10, 2026 at 11:00

CATEGORY

Services

CPV CODE

79212000-3

REFERENCE

298970

Project Timeline

Contact Information

View Original

Original Tender Description

Riigihanke esemeks on ASi Tallinna Sadam ja tema tütarettevõtjate Osaühing TS Shipping ja TS Laevad OÜ 2026. ja 2027. ja 2028. aasta majandusaasta aruannete auditeerimine (vt riigihanke alusdokumendid).
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must confirm the absence of mandatory exclusion grounds.
  • The tenderer must adhere to high ethical principles in its business activities and supply chains, including human rights, working conditions, anti-corruption, and environmental responsibility.

ELIGIBILITY REQUIREMENTS

  • The tenderer must hold a valid audit service operating license in Estonia.
  • Tenderers must confirm that their bid complies with the conditions.
  • The successful tenderer must sign and return the procurement contract to the contracting authority no later than 7 (seven) calendar days from the receipt of the prepared contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The service provision period is 36 months (covering the auditing of financial years 2026-2028).
  • The tenderer must have audited at least two companies listed on the Nasdaq Tallinn Baltic Main List in each of the years 2023, 2024, and 2025.
  • The service includes auditing the financial statements of AS Tallinna Sadam and its subsidiaries for the financial years 2026-2028, including consolidated and activity reports, remuneration reports, and cooperation with the National Audit Office.
  • The lead auditor must have at least two years of experience leading an audit team during the period 2023-2025.
  • The audit team leader must have at least two years of auditing experience as an auditor during the period 2023-2025.
💰

FINANCIAL REQUIREMENTS

  • The bid must adhere to the specified cost structure.
  • The cost of auditing for the financial years 2026-2028 accounts for 60% of the evaluation criteria.
📋

SUBMISSION REQUIREMENTS

  • The submission deadline for bids is 2026-02-10 at 11:00:00.
  • Tenderers must confirm that their bid complies with the conditions.
  • If submitting a joint bid, a power of attorney must be submitted using Annex 2 form.
  • Any business secrets must be clearly defined in the bid.
  • Equivalence must be explained if applicable.
  • If the tenderer relies on a subcontractor's technical and professional competence to meet qualification conditions, the subcontractor's consent must be submitted using Annex 5 form.
  • If the tenderer uses a subcontractor for contract performance, the subcontractor's consent must be submitted using Annex 4 form.
  • Submit the lead auditor's CV using Annex 3 form, including name, profession, at least two years of audit team leadership experience (2023-2025), and previous services provided in a lead auditor role.
  • Submit the audit team leader's CV using Annex 3 form, demonstrating at least two years of auditing experience as an auditor during the period 2023-2025.

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PDF
Vastavustingimused
Hanke Tingimused298970_vastavustingimused.pdf9.5 KB
Summary:
Bidders must confirm tender compliance, provide a joint bidder power of attorney if applicable, adhere to the cost structure, define business secrets, and explain any equivalences.
DOC
Pakkuja esitab auditimeeskonna juhi CV Lisa 3 vormil
CVLisa 3 CV (auditimeeskonna juht).docx26.0 KB
Summary:
Bidders must submit the audit team leader's CV using Annex 3 form, demonstrating at least two years of auditing experience as an auditor acquired between 2023-2025.
DOC
Pakkuja esitab juhtivaudiitori CV Lisa 3 vormil
CVLisa 3 CV (juhtivaudiitor).docx25.8 KB
Summary:
This is Annex 3 CV form for the leading auditor, requiring details on their name, profession, at least two years of audit team leadership experience (2023-2025), and a list of past services provided in a leading auditor role.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid298970_hindamiskriteeriumid.pdf4.6 KB
Summary:
This document outlines the evaluation criteria for the audit services tender, focusing on the cost of auditing 2026-2028 financial reports (60% weight) and the work experience of the lead auditor and audit team leader (20% weight each).
PDF
Kõrvaldamise alused ja kvalifitseerimistingimused
Kvalifikatsiooninõuded298970_korvaldamise_alused_ja_kvalifitse...9.7 KB
Summary:
Bidders must confirm the absence of exclusion grounds, possess a valid Estonian operating license for audit services, and have audited at least two Nasdaq Tallinn stock exchange Baltic Main List companies annually in 2023, 2024, and 2025.
PDF
Eetika põhimõtted ja ootused partneritele
VastavusdeklaratsioonEetika pohimotted ja ootused partneritel...155.5 KB
Summary:
Tallinna Sadam expects its partners to adhere to high ethical principles in their business operations and supply chains, covering human rights, working conditions, anti-corruption, and environmental responsibility.
PDF
Lisa 1 Tehniline kirjeldus
Tehnilised SpetsifikatsioonidLisa 1 Tehniline kirjeldus.pdf177.1 KB
Summary:
This document outlines the technical specifications for auditing the financial statements of AS Tallinna Sadam and its subsidiaries for 2026-2028, including consolidated and activity reports, remuneration reports, and cooperation with the National Audit Office.
DOC
Lisa 2 Ühispakkujate volikiri
VolikiriLisa 2 Ühispakkujate volikiri.docx16.2 KB
Summary:
This document is a power of attorney for joint bidders, authorizing one bidder to submit a tender on behalf of another joint bidder for the "Ordering of audit service" procurement.
DOC
Lisa 4 Alltöövõtja nõusolek osaleda hankelepingu täitmisel (vastavus)
VastavusdeklaratsioonLisa 4 Alltöövõtja nõusolek osaleda hank...23.8 KB
Summary:
This document is a subcontractor's consent form, confirming their willingness and role in fulfilling the procurement contract as a bidder's subcontractor.
DOC
Lisa 5 Teise isiku (alltöövõtja) nõusolek kvalifitseerimise tingimusele tuginemi...
KvalifikatsiooninõudedLisa 5 Teise isiku (alltöövõtja) nõusole...24.4 KB
Summary:
This document is a subcontractor's consent form, confirming the bidder's right to rely on the subcontractor's technical and professional competence for meeting qualification conditions and the subcontractor's willingness to participate in contract execution.
PDF
Pakkumuse esitamise ettepanek
Hanke TingimusedPakkumuse esitamise ettepanek.pdf233.4 KB
Summary:
This document outlines the general terms and conditions for the procurement of auditing services for AS Tallinna Sadam and its subsidiaries' financial year reports for 2026-2028, including the contract period, submission procedures, and general qualification principles.

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74
Good

Tender Quality Score

This tender demonstrates strong clarity and completeness in its documentation, but raises significant fairness concerns due to a highly restrictive qualification requirement for prior experience with Nasdaq Tallinn-listed companies.

Score Breakdown

Legal Compliance85/100

The tender demonstrates good legal compliance with reasonable submission deadlines, a clearly defined procedure type (coded), and correct CPV assignment. No disputes or suspensions are reported, and mandatory disclosure requirements appear to be met.

Clarity90/100

The tender documentation is exceptionally clear, with a precise description of the procurement object, well-documented and understandable requirements, and explicitly weighted evaluation criteria. AI-extracted requirements are comprehensive.

Completeness85/100

The tender is largely complete, providing all essential basic, financial, and timeline information. All 11 tender documents are listed and summarized. A minor detail is the unspecified exact region within Estonia.

Exact region within Estonia is unspecified.
Fairness30/100

Fairness is significantly compromised by the highly restrictive technical capability requirement that tenderers must have audited at least two companies listed on the Nasdaq Tallinn Baltic Main List annually in 2023, 2024, and 2025. This condition severely limits competition to a very small number of large audit firms, suggesting potential tailoring.

Requirement to have audited at least two Nasdaq Tallinn Baltic Main List companies annually for 2023-2025 is highly restrictive and potentially tailored.
Practicality75/100

The tender supports electronic submission and clearly specifies the contract duration and financing conditions. However, a direct document URL is not explicitly provided, and the exact contract start date is not stated, though inferable.

Direct document URL not explicitly provided.
Exact contract start date not explicitly stated.
Data Consistency80/100

Data consistency is generally good, with key fields populated and logical dates. A minor inconsistency exists with 'Value Classified: Yes' alongside a disclosed estimated value.

Minor inconsistency: 'Value Classified: Yes' is stated, yet an estimated value of 300,000.00 EUR is provided.
Sustainability60/100

While not explicitly focused on green procurement or innovation, the tender includes an 'Ethics principles and expectations for partners' document, addressing human rights, working conditions, anti-corruption, and environmental responsibility, which contributes positively to social and ethical sustainability aspects.

No explicit green procurement focus.
No explicit innovation focus.

Strengths

Exceptional clarity of requirements and evaluation criteria.
Comprehensive documentation with all essential information provided.
Support for electronic submission and e-procurement.
Inclusion of ethical principles covering social and environmental responsibility.
Reasonable submission deadline and clear CPV code.

Concerns

Highly restrictive technical capability requirement (Nasdaq Tallinn listed companies experience) potentially limiting competition.
Ambiguity regarding 'Value Classified: Yes' despite an estimated value being disclosed.
Lack of explicit green procurement or innovation focus.
Exact region within Estonia is unspecified.
Absence of an explicit document URL.

Recommendations

1. Re-evaluate the technical capability requirement regarding Nasdaq Tallinn listed companies to ensure broader competition and avoid potential tailoring.
2. Clarify the 'Value Classified' status in conjunction with the disclosed estimated value.
3. Consider incorporating more explicit green procurement criteria or innovation incentives where applicable.

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B
Tender Quality Score
74/ 100 · Good

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