United Kingdom26 days leftOpen

Design and installation of outdoor gym equipment at Greatness Recreation Ground, Mill Lane, Sevenoaks, Kent TN14 5BX.

Tender Overview

ORGANIZATION

Sevenoaks Town Council

LOCATION

South East England, United Kingdom

VALUE

£24,000

DEADLINE

February 28, 2026 at 23:59

CATEGORY

Other

CPV CODE

37535200

REFERENCE

005741-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Background Greatness Recreation Ground has become more and more popular as a local open space facility. It is developing from an original open space recreation ground into a more formal park. This is likely to only increase with a neighbouring development of approximately 900 dwellings to be started within the next five years. It is also the home of the very successful Sevenoaks Town Football Club, which brings many visitors to the park. During 2026 the football club's new pavilion is due to be completed. Bearing in mind all these changes Sevenoaks Town Council carried out a community survey relating to the future of the open space and its facilities. From the responses it was clear that the current Outdoor Gym Equipment which has been in place for fifteen years needed to be reviewed and upgraded. Following consultation, it was also agreed to move its location to enable users to access without crossing the field. The new location will also be closer to the new pavilion which will have toilets and a café. Key Points 1. The tender is for new outdoor gym equipment installed on safety surface. 2. Minimum of three pieces of equipment. 3. To create a wetpour base under each piece of equipment which compiles with BSEN 1176 and has a minimum guarantee of 2 years but preferably longer. A maintenance plan is a desirable extra service we would like. The product should have been tested in accordance with BS EN 1177 and BS EN 7188. 4. Timetable • May 2026 public consultation on preferred options A1 size image of outdoor gym to be provided. • July 2026 appointment of contractor • October 2026 installation 5. Size of Outdoor Gym Area Existing: Approx 11.5m length x 7.3m width New: Approx 11.5m length x 7.3 width, with scope for reduction depending on scale of proposed equipment 6. Only tenderers with a current API (Association of Play Industries) membership will be considered for the project. 7. A site visit is advised in preparation of your tender to assess access etc. Budget for the Project Maximum budget for the play area project is £20,000.

ELIGIBILITY REQUIREMENTS

  • Tenderers must hold a current membership with the Association of Play Industries (API).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to supply and install new outdoor gym equipment.
  • Capability to supply a minimum of three pieces of outdoor gym equipment.
  • Capability to create and install a wetpour safety base under each piece of equipment.
  • Wetpour base installation must comply with BSEN 1176.
  • Wetpour base must have a minimum guarantee of 2 years (longer is preferable).
  • Equipment products must have been tested in accordance with BS EN 1177.
  • Equipment products must have been tested in accordance with BS EN 7188.
  • Capability to provide an A1 size image of the proposed outdoor gym design.
  • Capability to offer a maintenance plan (desirable).
💰

FINANCIAL REQUIREMENTS

  • The total bid for the project must not exceed the maximum budget of £20,000.
📋

SUBMISSION REQUIREMENTS

  • Submit a tender proposal for the supply and installation of new outdoor gym equipment on a safety surface.
  • Propose a minimum of three pieces of outdoor gym equipment.
  • Detail how the proposed wetpour base complies with BSEN 1176.
  • Specify the guarantee period for the wetpour base, which must be a minimum of 2 years.
  • Confirm that the proposed equipment products have been tested in accordance with BS EN 1177 and BS EN 7188.
  • Provide an A1 size image of the proposed outdoor gym design.
  • Consider including a maintenance plan as an extra service.
  • Ensure the bid is within the maximum budget of £20,000.
  • Ensure the tender is submitted by the deadline: 2026-02-28T23:59:59+00:00.
  • It is advised to conduct a site visit to assess access and other conditions prior to tender preparation.

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HTM
Attachment A-10758
Administrative DocumentsA-10758.html
Summary:
This document, intended as a "Tender Letter" (Attachment A-10758), displays a "Page not found" error from the Find a Tender service, preventing access to its content.
HTM
Attachment A-10759
OtherA-10759.html
Summary:
The provided document is a "Page not found" error from the Find a Tender website, indicating the intended "Tender Questionnaire" content is inaccessible.
DOC
OCDS Record
OCDS Data005741-2026_ocds_record.json
Summary:
Sevenoaks Town Council seeks tenders from API-member contractors for the supply and installation of new outdoor gym equipment with safety surfacing at Greatness Recreation Ground, with a maximum budget of £20,000.
DOC
OCDS Release Package
OCDS Data005741-2026_ocds_release.json
Summary:
Sevenoaks Town Council invites tenders for the supply and installation of at least three pieces of outdoor gym equipment with a wetpour safety surface at Greatness Recreation Ground, requiring API membership and adherence to BSEN 1176/1177/7188, within a £20,000 budget.
PDF
Official PDF Version
General Information005741-2026_official.pdf
Summary:
Sevenoaks Town Council seeks tenders from API-member contractors for the design and installation of new outdoor gym equipment, including a wetpour safety surface compliant with BSEN standards, at Greatness Recreation Ground, with a budget of up to £20,000.
HTM
Tender Notice
General Information005741-2026.html
Summary:
Sevenoaks Town Council seeks tenders from API-member companies for the design and installation of new outdoor gym equipment, including a wetpour safety surface, at Greatness Recreation Ground, with a minimum of three pieces and a budget of £20,000.

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67
Good

Tender Quality Score

This tender presents a clear project description, but its quality is significantly hampered by inaccessible documents, a lack of evaluation criteria, and a restrictive API membership requirement.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure and CPV codes correctly, and the submission deadline provides reasonable time for preparation. However, the inaccessibility of key tender documents (Tender Letter, Tender Questionnaire) and the complete absence of explicit evaluation criteria are significant legal compliance issues regarding transparency and equal treatment.

Inaccessible key tender documents
Missing evaluation criteria
Clarity80/100

The project description, background, and technical requirements are clearly articulated and specific, making the scope of work well-understood. However, the critical omission of evaluation criteria significantly reduces overall clarity for potential bidders on how their proposals will be assessed.

Missing evaluation criteria
Completeness70/100

Basic tender information, financial details, and timeline are provided. However, the tender is incomplete due to the inaccessibility of two critical documents ("Tender Letter" and "Tender Questionnaire") and the absence of any specified evaluation criteria.

Inaccessible key tender documents
Missing evaluation criteria
Fairness35/100

Fairness is significantly compromised by the inaccessibility of key tender documents, the complete lack of transparent evaluation criteria, and the absence of electronic submission. Most critically, the mandatory requirement for API (Association of Play Industries) membership severely restricts competition and could be perceived as unduly tailored, limiting equal access for all qualified potential bidders.

Inaccessible key tender documents
Missing evaluation criteria
Practicality65/100

Key practical details such as contract start date, duration, and budget are clearly specified. However, the lack of electronic submission capabilities and the inaccessibility of essential tender documents present significant practical hurdles for bidders.

No e-submission
Inaccessible key tender documents
Data Consistency90/100

The tender exhibits good data consistency across its various sections, with logical dates and a consistent budget (allowing for currency conversion). There are no reported disputes or suspensions, and most key fields are populated.

Minor missing fields (e.g., Liable Person, Type Code)
Sustainability50/100

While the project itself contributes to community well-being (a social aspect), the tender documentation does not explicitly incorporate specific green procurement criteria, social clauses for bidders, or an innovation focus in its requirements or evaluation.

No explicit green, social, or innovation criteria

Strengths

Clear project description and technical requirements
Detailed background information for context
Specific standards (BSEN) and minimum equipment quantity defined
Budget and timeline are clearly stated
Good data consistency across provided information

Concerns

Critical tender documents (Tender Letter, Tender Questionnaire) are inaccessible
No evaluation criteria are specified, hindering transparency and fairness
Mandatory API membership is highly restrictive and limits competition
Lack of electronic submission for proposals
No explicit focus on green, social, or innovation aspects in the tender requirements

Recommendations

1. Ensure all tender documents are accessible and functional to guarantee full transparency and equal access for all potential bidders.
2. Clearly define and publish objective evaluation criteria to ensure a fair and transparent assessment process.
3. Re-evaluate the mandatory API membership requirement to ensure it is proportionate and does not unduly restrict competition, or provide a robust justification for its necessity.

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B
Tender Quality Score
67/ 100 · Good

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