Estonia7 days leftOpen

Furnishings for Viiratsi Community House

Tender Overview

ORGANIZATION

Viljandi Vallavalitsus

LOCATION

Estonia, Estonia

VALUE

€69,000

DEADLINE

February 09, 2026 at 10:00

CATEGORY

Supplies

CPV CODE

39100000-3

REFERENCE

296589

Project Timeline

Contact Information

View Original

Original Tender Description

Lepingu esemeks on Viljandi vallas Viiratsi alevikus Sakala tn 3 asuva Viiratsi Kogukonnamaja (praegune rahvamaja) mööbli hankimine, transportimine ja paigaldamine.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The tenderer must not be subject to any exclusion grounds specified in the European Single Procurement Document (ESPD).
  • The bid must not involve subcontractors or suppliers related to the Russian Federation.

ELIGIBILITY REQUIREMENTS

  • The tenderer must meet the qualification requirements described in the European Single Procurement Document (ESPD).
  • Joint bidders must provide a power of attorney.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The tenderer must provide a complete solution for furnishing Viiratsi Community House, ensuring uniform quality, appearance, and functionality.
  • The tenderer must be responsible for the entire process as the main contractor, including the procurement, transport, and installation of furniture.
  • Any reference to standards, brands, types, origins, or test reports in technical specifications must be read as "or equivalent".
  • Furniture and furnishings must conform to the detailed layout plans for the 0th and 1st floors, including room names, areas, and furniture markings.
  • The contractual completion period is 4 months.
💰

FINANCIAL REQUIREMENTS

  • The bid must include a total cost.
  • The bid price is the sole evaluation criterion (100% weighting).
📋

SUBMISSION REQUIREMENTS

  • The bid must be submitted before 2026-02-09 at 10:00:00.
  • The European Single Procurement Document (ESPD) must be completed electronically.
  • Instructions for declaring business secrets must be followed.
  • The "Pakkumuse maksumuse esildis" (Bid Cost Submission) form must be completed and submitted using the provided template "Vorm - Pakkumuse maksumuse esildis.xlsx".
  • The Bid Cost Submission form must include a description, image/link, and price quotes for each offered product.
  • The tenderer must agree to the terms and conditions outlined in the draft contract.

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PDF
Vastavustingimused
Kvalifikatsiooninõuded296589_vastavustingimused.pdf12.6 KB
Summary:
This document sets out mandatory compliance conditions for bidders, including restrictions on involving subcontractors and suppliers linked to the Russian Federation, requirements for joint bidders' power of attorney, and guidelines for declaring business secrets.
XLS
Pakkumuse maksumuse esildis
Esitamise VormidVorm - Pakkumuse maksumuse esildis.xlsx4.4 MB
Summary:
This document is a proposal cost submission form requiring bidders to complete a table with descriptions, images/links, and price offers for the furniture items specified for the Viiratsi Community House interior.
PDF
Hindamiskriteeriumid ja hinnatavad näitajad
Hindamiskriteeriumid296589_hindamiskriteeriumid.pdf2.9 KB
Summary:
This document outlines the evaluation criteria for the Viiratsi Community House furnishing tender, where the sole evaluation criterion is the total cost (100% weighting), with the lowest-priced bid receiving the maximum points.
PDF
Hankepass täiendatavate selgitustega
Kvalifikatsiooninõuded296589_hankepass_taiendavate_selgitusteg...69.0 KB
Summary:
This document is an explanatory European Single Procurement Document (ESPD) outlining the qualification requirements and exclusion grounds for the Viiratsi Community House furnishing tender, which bidders must complete electronically.
PDF
O korruse mööbliplaan
Tehnilised Spetsifikatsioonid0 korruse mööbliplaan.pdf113.2 KB
Summary:
This document presents the furniture plan and room layout for the 0th floor of the Viiratsi Community House, detailing room names and areas, which is crucial for furniture planning.
PDF
1 korruse mööbliplaan
Tehnilised Spetsifikatsioonid1 korruse mööbliplaan.pdf338.2 KB
Summary:
This document presents a detailed floor plan for the first floor of Viiratsi Community House, showing the layout of furniture and fittings, including room and furniture markings, providing a visual overview of required items and their placement.
DOC
Hankelepingu projekt
Lepingu MallHankelepingu projekt.docx29.3 KB
Summary:
This document is a draft contract outlining the terms and conditions for the procurement, transport, and installation of furniture for Viiratsi Community House, in accordance with the public procurement's basic documents.
DOC
Juhised pakkujale
Hanke TingimusedJuhised pakkujale.docx28.7 KB
Summary:
This document provides bidders with general instructions for the Viljandi rural municipality's procurement of furniture and aids for inclusive education, including contact details, funding, and references to other essential tender documents.

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86
Excellent

Tender Quality Score

This tender for Viiratsi Community House furnishing is well-structured and largely compliant, demonstrating high clarity and fairness with a transparent evaluation process. A minor data inconsistency regarding the classified value and a lack of explicit social or innovation criteria are the main areas for improvement.

Score Breakdown

Legal Compliance90/100

The tender demonstrates strong legal compliance, utilizing the ESPD and referencing national procurement law. Mandatory exclusion grounds are clearly stated, and all required disclosures are met.

Clarity95/100

The tender is exceptionally clear, with a precise description of the contract object, well-documented requirements, and explicit evaluation criteria (100% cost). The 'or equivalent' clause significantly enhances clarity and flexibility.

Completeness90/100

All essential information, including basic details, financial data, timeline, and location, is comprehensively provided. A full suite of nine relevant documents, covering all aspects from qualification to technical specifications and contract draft, ensures completeness.

Fairness90/100

Fairness is a strong aspect, with full document access, disclosed value, reasonable deadlines, and objective, transparent evaluation criteria. The 'or equivalent' clause and e-procurement support equal access and prevent undue tailoring.

Practicality85/100

The tender is highly practical, supporting electronic submission and providing an online opening location. Key information like duration and EU funding is available, facilitating bidder participation.

Data Consistency70/100

While most data is consistent, there is a minor inconsistency where the tender is flagged as 'Value Classified: Yes' despite the estimated value of 69,000.00 EUR being explicitly provided.

The 'Value Classified: Yes' flag contradicts the explicit disclosure of the estimated value.
Sustainability60/100

The tender explicitly identifies as 'Green Procurement' and is 'EU Funded,' which are positive sustainability characteristics. However, it lacks explicit social criteria or an innovation focus, which would enhance its overall sustainability profile.

Absence of explicit social criteria.
Lack of explicit innovation focus.

Strengths

Clear and comprehensive documentation, including detailed furniture plans.
Transparent and objective evaluation criteria (100% cost).
Inclusion of 'or equivalent' clause for technical specifications, promoting fairness.
Explicitly designated as Green Procurement and EU Funded.
Electronic submission and e-procurement enabled.

Concerns

Minor data inconsistency regarding the 'Value Classified' flag.
Absence of explicit social criteria in the tender requirements.
Lack of explicit innovation focus in the procurement.

Recommendations

1. Rectify the data inconsistency regarding the 'Value Classified' flag to ensure accurate information.
2. Consider integrating explicit social criteria into future tenders, especially for EU-funded projects.
3. Explore opportunities to encourage innovation in technical specifications where appropriate.

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Tender Quality Score
86/ 100 · Excellent

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