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Student Record Information System Higher Education

Tender Overview

ORGANIZATION

Ulster University

LOCATION

Northern Ireland, United Kingdom

VALUE

£10,000,000

DEADLINE

February 11, 2026 at 00:00

CATEGORY

Other

CPV CODE

72000000

REFERENCE

005132-2026

Project Timeline

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Contact Information

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Original Tender Description

Student Record Information System Higher Education Ulster University is currently reviewing and developing its long-term strategic direction for its Student Record Information System (SRIS)and associated systems. Ulster’s aim is to transition to a modern based SaaS delivery model. The Service Provider will provide a Student Record Information System which supports the smooth operation of the University’s core education role, across it’s main campus locations in Belfast , Coleraine, Derry~Londonderry and support governed and appropriate provision of services to partners located both within the UK and globally.
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MANDATORY EXCLUSION GROUNDS

  • This is a Preliminary Market Engagement notice, not a formal tender. Formal mandatory exclusion grounds for a future tender are not specified at this stage.
  • Potential bidders for a future tender would typically be subject to standard public procurement mandatory exclusion grounds (e.g., bankruptcy, grave professional misconduct, non-payment of taxes).
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ELIGIBILITY REQUIREMENTS

  • This is a Preliminary Market Engagement notice. To participate in this market engagement, companies must be potential providers of a Student Record Information System (SRIS).
  • Formal eligibility requirements for a future tender are not specified at this stage but would typically include being a legally constituted entity and registered to operate in relevant jurisdictions.
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TECHNICAL CAPABILITY REQUIREMENTS

  • This is a Preliminary Market Engagement notice. Companies engaging with Ulster University should be capable of providing a modern, SaaS-based Student Record Information System (SRIS).
  • The SRIS must support the smooth operation of the University’s core education role across its main campus locations (Belfast, Coleraine, Derry~Londonderry).
  • The SRIS must support governed and appropriate provision of services to partners located both within the UK and globally.
  • The SRIS should facilitate Ulster University's transition to a modern SaaS delivery model.
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FINANCIAL REQUIREMENTS

  • This is a Preliminary Market Engagement notice. No specific financial requirements are stipulated for participation in this market engagement.
  • For a future tender with an estimated contract value of 10,000,000 EUR, it is expected that bidders will need to demonstrate significant financial capacity and stability.
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SUBMISSION REQUIREMENTS

  • Complete the questionnaire provided by Ulster University.
  • Submit the completed questionnaire via the eTendersNI platform.
  • The submission deadline for the questionnaire is February 11, 2026, at 00:00:00.
  • The purpose of the submission is to engage with Ulster University regarding their long-term strategic direction for the Student Record Information System.

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HTM
Planning Notice
Administrative Documents005132-2026.html
Summary:
Ulster University is seeking market engagement for a new SaaS-based Student Record Information System (SRIS) to support its core education role, with an estimated value of £10M, and interested parties should complete a questionnaire via eTendersNI by February 11, 2026.
DOC
OCDS Record
OCDS Data005132-2026_ocds_record.json
Summary:
This OCDS record details Ulster University's planning for a new SaaS-based Student Record Information System, outlining the buyer and the tender's initiation.
DOC
OCDS Release Package
OCDS Data005132-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about Ulster University's tender for a Student Record Information System (SRIS), detailing the buyer and the planning stage of the procurement.
PDF
Official PDF Version
Administrative Documents005132-2026_official.pdf
Summary:
This document is a Preliminary Market Engagement notice from Ulster University, inviting interested parties to complete a questionnaire via eTendersNI by February 11, 2026, for a £10M Student Record Information System (SRIS) project transitioning to a SaaS delivery model.

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77
Good

Tender Quality Score

This is a well-structured Preliminary Market Engagement notice for a significant IT project, clearly outlining the university's strategic direction and requirements for market input, though lacking formal tender details as expected at this stage.

Score Breakdown

Legal Compliance75/100

The notice is compliant with the requirements for a Preliminary Market Engagement, effectively signaling intent and gathering market information. While a formal procedure type is absent, this is appropriate for a planning stage and not a formal tender. CPV codes are correctly assigned, and there are no disputes.

•Formal procedure type is not defined, which is acceptable for a PME but would be a critical omission for a formal tender.
Clarity80/100

The description of the project, the university's aim for a SaaS-based SRIS, and the expectations for market engagement are very clear and unambiguous. The AI-extracted requirements effectively distinguish between PME expectations and future tender requirements.

•Evaluation criteria for the future formal tender are not specified, which is expected for a PME but will be crucial later.
Completeness70/100

The notice provides all essential information for a Preliminary Market Engagement, including title, reference, organization, estimated value, duration, and key technical requirements for the SRIS. Documents are available and summarized.

•Detailed specifications for the future formal tender are naturally absent at this preliminary stage.
Fairness85/100

The tender promotes fairness by disclosing the estimated value, enabling electronic submission via eTendersNI, and presenting generic requirements that do not appear tailored to a specific company. Full document access is indicated.

•Formal evaluation criteria for the eventual tender are not yet defined, which is typical for a PME but will be essential for transparency in the formal procurement phase.
Practicality80/100

Electronic submission is supported via the eTendersNI platform, and key dates like contract start and duration are specified, enhancing practicality for potential bidders.

•A direct URL to the tender portal or specific documents is not explicitly provided in the basic information, though documents are stated as available.
Data Consistency90/100

All provided data points are consistent with the 'planning' status and the nature of a 'Preliminary Market Engagement notice.' Dates are logical, and there are no reported disputes or suspensions.

Sustainability50/100

The notice does not explicitly include criteria related to green procurement, social aspects, or innovation focus beyond the technical requirement for a 'modern based SaaS delivery model.'

•Lack of explicit sustainability, social, or innovation criteria.

Strengths

Clear description of project scope and strategic aim.
Estimated value and key timelines are provided.
Electronic submission via eTendersNI is supported.
Requirements are generic and not tailored.
Good data consistency for a planning notice.

Concerns

Absence of formal procedure type (though acceptable for PME).
Lack of explicit sustainability, social, or innovation criteria.
No direct URL for tender documents/portal.
Evaluation criteria for the future formal tender are not yet defined.

Recommendations

1. Clearly state the formal procurement procedure type and detailed evaluation criteria in the subsequent formal tender.
2. Consider integrating sustainability, social responsibility, and innovation criteria into the future tender documentation.
3. Provide a direct URL to the eTendersNI platform or specific tender documents in future notices for improved accessibility.

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Tender Quality Score
77/ 100 · Good
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