United Kingdom27 days leftOpen

Design and installation of an infant / junior play area at Greatness Recreation Ground, Mill Lane, Sevenoaks, Kent TN14 5BX

Tender Overview

ORGANIZATION

Sevenoaks Town Council

LOCATION

North East England, United Kingdom

VALUE

£240,000

DEADLINE

February 28, 2026 at 23:59

CATEGORY

Other

CPV CODE

43325000

REFERENCE

005742-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Background Greatness Recreation Ground has become more and more popular as a local open space facility. It is developing from an original open space recreation ground into a more formal park. This is likely to only increase with a neighbouring development of approximately 900 dwellings to be started within the next five years. It is also the home of the very successful Sevenoaks Town Football Club, which brings many visitors to the park. During 2026 the football club's new pavilion is due to be completed. Bearing in mind all these changes Sevenoaks Town Council carried out a community survey relating to the future of the open space and its facilities. From the responses it was clear that the current play area which has been in place for fifteen years needed to be reviewed and upgraded. Following consultation, it was also agreed to move its location to enable families who were already on the grass area to have a child use the play area without crossing the car park. The proposed new location would also be nearer the new pavilion which will have toilets and a café. Key Points 1. The tender is for a completely new playground on a field. Therefore, infrastructure e.g. drainage, fencing, safety surface, entry gates required. 2. Aimed at primary school children 3. Natural look equipment rather than bright colours, meeting ROSPA standards 4. Requires some DDA compliant inclusive play equipment 5. Requires some shading (preferably natural e.g. trees). Must retain the existing tree, ideally within the proposed footprint, or otherwise just outside of it) 6. To create a wetpour base with a new wetpour safety surface which compiles with BSEN 1176 and has a minimum guarantee of 2 years but preferably longer. A maintenance plan is a desirable extra service we would like. The product should have been tested in accordance with BS EN 1177 and BS EN 7188. 7. Timetable • May 2026 public consultation on preferred options A1 size image of play area to be provided. • July 2026 appointment of contractor • October 2026 installation 8. Size of play area Existing: Approx 32.7m length x 19.5m width New: 41.5m length x 17m width Budget for the Project Maximum budget for the play area project is £200,000. £240000 inclusive of VAT.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No mandatory exclusion grounds are explicitly stated in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements are explicitly stated in the provided tender information.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Design and install a completely new playground on a field.
  • Provide all necessary infrastructure, including drainage, fencing, safety surface, and entry gates.
  • Design the play area to be aimed at primary school children.
  • Utilize natural-look equipment, avoiding bright colours.
  • Ensure all equipment meets ROSPA standards.
  • Include DDA compliant inclusive play equipment.
  • Incorporate shading, preferably natural (e.g., trees).
  • Retain the existing tree, ideally within the proposed play area footprint, or just outside of it.
  • Create a wetpour base with a new wetpour safety surface.
  • Ensure the wetpour safety surface complies with BSEN 1176.
  • Provide a minimum guarantee of 2 years for the wetpour safety surface (longer is preferable).
  • Ensure the wetpour product has been tested in accordance with BS EN 1177 and BS EN 7188.
  • Be capable of providing an A1 size image of the proposed play area for public consultation by May 2026.
  • Be capable of completing the installation by October 2026.
  • Design the new play area to be approximately 41.5m length x 17m width.
  • (Desirable) Offer a maintenance plan as an extra service.
💰

FINANCIAL REQUIREMENTS

  • Adhere to a maximum budget of £200,000 (excluding VAT) or £240,000 (inclusive of VAT) for the project.
  • Provide a minimum guarantee of 2 years for the wetpour safety surface (longer is preferable).
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline of 2026-02-28T23:59:00+00:00.
  • Provide a proposal that includes an A1 size image of the play area for public consultation (required by May 2026).
  • (Desirable) Include a maintenance plan in the submission.

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HTM
Attachment A-10754
OtherA-10754.html
Summary:
This document is an error page indicating that the intended 'Tender Letter' content could not be found on the Find a Tender platform.
HTM
Attachment A-10755
OtherA-10755.html
Summary:
This document is a 'Page not found' error from the Find a Tender service, indicating that the document titled 'Tender Questionnaire' could not be retrieved.
DOC
OCDS Record
OCDS Data005742-2026_ocds_record.json
Summary:
Sevenoaks Town Council is seeking a contractor to design and install a new, natural-look, DDA-compliant playground for primary school children at Greatness Recreation Ground, including all necessary infrastructure and a wetpour safety surface, with a budget of up to £240,000 for completion by October 2026.
DOC
OCDS Release Package
OCDS Data005742-2026_ocds_release.json
Summary:
Sevenoaks Town Council seeks a contractor to design and install a new, natural-themed, DDA-compliant playground for primary school children at Greatness Recreation Ground, including all necessary infrastructure and safety surfacing, within a £200,000 budget.
PDF
Official PDF Version
General Information005742-2026_official.pdf
Summary:
Sevenoaks Town Council seeks a contractor for the design and installation of a new, natural-look, DDA-compliant infant/junior play area at Greatness Recreation Ground, including infrastructure and a wetpour safety surface, with a budget of up to £240,000 (inc. VAT) for completion by October 2026.
HTM
Tender Notice
Administrative Documents005742-2026.html
Summary:
Sevenoaks Town Council seeks a contractor for the design and installation of a new, natural-looking, DDA-compliant infant/junior play area at Greatness Recreation Ground, including all necessary infrastructure and a wetpour safety surface, with a budget of up to £200,000.

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63
Good

Tender Quality Score

This tender provides a clear project description and technical requirements but suffers from significant deficiencies in completeness and fairness due to missing key documents and the absence of evaluation criteria. While demonstrating good sustainability aspects, the lack of e-submission and clarity on assessment methods are major concerns.

Score Breakdown

Legal Compliance75/100

The tender clearly defines the procedure type and CPV codes, and the timeline is reasonable. However, the absence of explicitly stated mandatory exclusion grounds is a notable omission that could lead to legal challenges or lack of clarity for bidders regarding eligibility.

No mandatory exclusion grounds explicitly stated
Clarity60/100

The project description and technical requirements are well-detailed and unambiguous, clearly outlining the scope, desired aesthetics, and technical standards. However, the critical absence of specified evaluation criteria significantly hinders bidders' understanding of how their proposals will be assessed, creating substantial ambiguity.

Missing evaluation criteria
Completeness55/100

While basic information, deadlines, value, and location are provided, the tender is significantly incomplete due to the missing 'Tender Letter' and 'Tender Questionnaire' documents, which are crucial for a comprehensive bid. The absence of explicit evaluation criteria further detracts from its completeness.

Missing 'Tender Letter' and 'Tender Questionnaire' documents (error pages)
Missing evaluation criteria
Fairness50/100

The tender's fairness is severely compromised by the unavailability of key tender documents and the complete absence of evaluation criteria, making the assessment process opaque. Furthermore, the lack of e-submission capabilities creates an unequal playing field and potential barriers for some bidders.

Missing key tender documents
Missing evaluation criteria
Practicality60/100

The tender provides clear contract start and duration dates, and financing information. However, the lack of electronic submission support and the apparent unavailability of full tender documents (indicated by error pages) present significant practical hurdles for potential bidders.

No e-submission
Potential difficulty in accessing full tender documents (due to error pages)
Data Consistency85/100

Most key fields are populated, and there are no reported disputes or suspensions. While there is a minor discrepancy between the EUR and GBP estimated values and a slight misalignment in the contract start and contractor appointment dates, these are generally minor issues that do not severely impact the overall consistency.

Minor discrepancy between EUR and GBP estimated values
Slight misalignment between 'Contract Start' and 'appointment of contractor' dates
Sustainability75/100

The tender demonstrates a good commitment to sustainability by requiring natural-look equipment, promoting natural shading (trees), and including DDA compliant inclusive play equipment, addressing both environmental and social aspects. There is no explicit focus on innovation.

No explicit innovation focus

Strengths

Clear and detailed project description with specific technical requirements
Good inclusion of sustainability aspects (natural look, DDA compliant, natural shading)
Reasonable timeline for submission and contract duration
Value and location information are clearly disclosed
CPV codes and procedure type are correctly defined

Concerns

Critical missing tender documents ('Tender Letter', 'Tender Questionnaire')
Absence of explicit evaluation criteria for bidder assessment
No mandatory exclusion grounds explicitly stated
Lack of electronic submission capabilities
Minor inconsistencies in budget currency and timeline details

Recommendations

1. Immediately publish all missing tender documents, especially the 'Tender Letter' and 'Tender Questionnaire'.
2. Clearly define and publish the evaluation criteria to ensure transparency and fairness.
3. Explicitly state all mandatory exclusion grounds and eligibility requirements.

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B
Tender Quality Score
63/ 100 · Good

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