United Kingdom45 days leftOpen

Denton Community Primary School _ East Sussex

Tender Overview

ORGANIZATION

Denton Primary School

LOCATION

United Kingdom, United Kingdom

VALUE

£300,000

DEADLINE

March 19, 2026 at 09:30

CATEGORY

Other

CPV CODE

15894210

REFERENCE

002555-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Denton Community Primary School is part of a six-school collaboration with Seaford Primary School, Willingdon Primary School, Cradle Hill Community Primary School, Meridian Community Primary School, and Motcombe School, joining together to procure a high-quality catering service for their communities. Provider Capability: All interested catering companies must, in the first instance, demonstrate the capacity, capability, and operational resilience to cater for all six schools within the collaboration. While the schools are undertaking a shared procurement process and timetable, each school will retain full autonomy and reserves the right to appoint the catering partner that best aligns with its individual needs, culture, and priorities. As a result, the outcome may be: • A single provider appointed across all six schools, or • Multiple providers, where individual schools select a bespoke catering partner. Shared Aspirations: Across the collaboration, the schools share a unified ambition to secure a catering partner who will deliver: • Increased meal uptake through quality, appeal, and value • Fresh, nutritious, and seasonal food prepared with care • A trusted, transparent, and collaborative partnership • Strong pupil advocacy, ensuring children’s voices shape the dining experience.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be a registered catering company.
  • Demonstrate the capacity, capability, and operational resilience to cater for all six schools within the collaboration.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide catering services for primary schools.
  • Demonstrate capacity, capability, and operational resilience to serve all six collaborating schools (Denton, Seaford, Willingdon, Cradle Hill, Meridian, Motcombe).
  • Propose a service that will increase meal uptake through quality, appeal, and value.
  • Commit to delivering fresh, nutritious, and seasonal food prepared with care.
  • Establish and maintain a trusted, transparent, and collaborative partnership with the schools.
  • Implement mechanisms for strong pupil advocacy, ensuring children’s voices shape the dining experience.
💰

FINANCIAL REQUIREMENTS

  • No specific financial thresholds or requirements (e.g., minimum turnover) are detailed in the provided information. Bidders should be financially stable enough to undertake a contract valued at approximately 300,000.0 EUR over 36 months.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline: 2026-03-19 09:30:00.
  • Provide documentation demonstrating capacity, capability, and operational resilience to cater for all six schools.
  • Outline how the proposed service will achieve increased meal uptake through quality, appeal, and value.
  • Detail how fresh, nutritious, and seasonal food will be prepared with care.
  • Explain the approach to fostering a trusted, transparent, and collaborative partnership.
  • Describe strategies for ensuring strong pupil advocacy and incorporating children’s voices into the dining experience.

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PDF
Official PDF Version
PDF002555-2026_official.pdf
Summary:
This tender seeks catering services for a collaboration of six East Sussex primary schools, requiring providers to demonstrate capacity for all schools while allowing individual schools autonomy in final selection.

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67
Good

Tender Quality Score

This tender outlines a collaborative effort for catering services but suffers from significant incompleteness, particularly the absence of full tender documents and evaluation criteria, which severely hinders transparency and fairness.

Score Breakdown

Legal Compliance100/100

The tender lacks explicit mandatory exclusion grounds and, critically, detailed evaluation criteria, which are fundamental for a legally sound and transparent procurement process.

Missing mandatory exclusion grounds
Missing detailed evaluation criteria
Clarity40/100

While the overall objective is clear, the dual approach of requiring bidders to demonstrate capacity for all six schools while allowing individual schools full autonomy to select partners introduces significant ambiguity regarding the potential contract scope and commitment for bidders.

Ambiguity regarding contract scope due to individual school autonomy vs. initial 'all six schools' requirement
Completeness83/100

The tender is critically incomplete as no actual tender documents are attached or available, making a comprehensive assessment of the detailed requirements and terms impossible. Key elements like full financial requirements and evaluation criteria are also missing.

No tender documents attached/available
Missing detailed financial requirements
Fairness60/100

The absence of evaluation criteria makes it impossible to assess fairness. The requirement to demonstrate capacity for all six schools, coupled with the uncertainty of securing contracts with all or even multiple schools, could disproportionately burden smaller providers and potentially deter a wider range of competition.

Absence of evaluation criteria compromises fairness
High initial capacity requirement for all six schools may deter smaller bidders given uncertain outcome
Practicality40/100

Bidders face practical challenges due to the requirement to prepare a comprehensive proposal demonstrating capacity for six schools, without clear assurance of securing contracts for all or a defined number, potentially leading to significant investment for an uncertain return.

High bidding effort required for uncertain contract scope
Lack of e-submission may increase administrative burden
Data Consistency100/100

There is a potential inconsistency between the requirement for providers to demonstrate capacity for *all six schools* and the explicit statement that *each school retains full autonomy* and may appoint a bespoke partner, leading to either a single or multiple providers. This creates a disconnect between the initial qualification bar and the potential outcome.

Inconsistency between initial 'all six schools' capacity requirement and individual school autonomy in selection
Sustainability0/100

The tender does not explicitly incorporate green procurement, social, or innovation criteria, missing opportunities to promote broader sustainability objectives through the procurement process.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear collaborative objective among six schools
Strong focus on quality, appeal, and value of meals
Emphasis on fresh, nutritious, and seasonal food
Commitment to pupil advocacy and engagement
Transparent estimated value and contract duration

Concerns

Critical absence of full tender documents and detailed evaluation criteria
Ambiguity regarding contract scope due to individual school autonomy vs. initial 'all six schools' capacity requirement
Lack of specific financial thresholds and mandatory exclusion grounds
Potential for high bidding effort for uncertain outcome, possibly deterring smaller providers
Absence of explicit sustainability, social, or innovation criteria

Recommendations

1. Publish full tender documents, including detailed evaluation criteria, terms and conditions, and specific financial requirements.
2. Clarify the procurement model regarding individual school autonomy versus the 'all six schools' capacity requirement, potentially by structuring it as a framework agreement or multi-lot tender.
3. Incorporate explicit mandatory exclusion grounds and consider including green, social, and innovation criteria to enhance overall quality and impact.

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B
Tender Quality Score
67/ 100 · Good

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