Tenders

Vehicle and Plant Hire

Open
Deadline
13 days left
March 16, 2026
Contract Details
Category
Other
Reference
013429-2026
Value
£120,000,000
Location
Scotland, United Kingdom
Published
February 23, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 13, 2026

Deadline for Questions

March 09, 2026

Submission Deadline

March 16, 2026

Budget
£120,000,000
Duration
48 months
Location
Scotland
Type
Other
55
Quality Score/100
Fair

Original Tender Description

This Contract Notice is in relation to the renewal framework for the hire of vehicles and plant equipment, available for all 32 council areas in Scotland and Scotland Excel Associate Members. It is anticipated this framework will incorporate the hiring of various vehicle types, such as cars and light vehicles, minibuses/buses, refuse collection vehicles, winter maintenance vehicles and road sweeping vehicles, as well as the hiring of plant equipment such as excavation equipment, road surfacing equipment and other specialist equipment.

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Requirements & Qualifications

11 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (3)
Technical (5)
Financial (1)
SUBMISSION REQUIREMENTS1
--Bids must be submitted by the deadline of 2026-03-16 at 12:00:00 UTC.
MANDATORY EXCLUSION GROUNDS1
--Bidders must comply with Scottish public contract regulations, including any mandatory exclusion grounds specified therein.
ELIGIBILITY REQUIREMENTS3
--Bidders must be suppliers capable of providing vehicle and plant equipment hire services.
--Bidders must be able to operate under a framework agreement.
--Bidders must comply with Scottish public contract regulations.
TECHNICAL CAPABILITY REQUIREMENTS5
--Ability to provide hire services for various vehicle types, including cars, light vehicles, minibuses/buses, refuse collection vehicles, winter maintenance vehicles, and road sweeping vehicles.
--Ability to provide hire services for various plant equipment, including excavation equipment, road surfacing equipment, lifting equipment, drainage equipment, grounds maintenance equipment, and other specialist equipment.
--Capability to service all 32 council areas in Scotland.
FINANCIAL REQUIREMENTS1
--Bidders must demonstrate financial capacity commensurate with a framework agreement valued at an estimated €120,000,000.

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Documents

4 documents available with AI summaries

OCDS RecordDOC
013429-2026_ocds_record.json

This tender seeks suppliers for a renewed framework agreement to provide vehicle and plant equipment hire services, including various vehicle types (e.g., cars, buses, refuse trucks) and specialist plant (e.g., excavation, road surfacing), for all Scottish councils and Scotland Excel Associate Members.

OCDS Release PackageDOC
013429-2026_ocds_release.json

This OCDS data package details a framework agreement for the hire of various vehicles and plant equipment for all 32 Scottish council areas and Scotland Excel Associate Members, governed by Scottish public contract regulations.

Official PDF VersionPDF
013429-2026_official.pdf

This Contract Notice from Scotland Excel announces a renewal framework for the hire of various vehicles and plant equipment, valued at £120,000,000, available for all 32 Scottish council areas and Associate Members.

Tender NoticeHTM
013429-2026.html

Scotland Excel is seeking suppliers for a renewed framework agreement to hire various vehicle types (cars, buses, refuse, winter maintenance, road sweeping) and plant equipment (excavation, road surfacing, lifting, drainage, grounds maintenance) for all 32 Scottish councils and associate members.

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55
Fair

Tender Quality Score

This tender for vehicle and plant hire demonstrates good clarity in its scope and requirements but suffers from critical omissions, notably the absence of evaluation criteria and the reveal date, which significantly impact fairness and legal compliance. Sustainability aspects are entirely overlooked.

Score Breakdown

Legal Compliance65/100

The tender defines the procedure type and CPV codes appropriately, and there are no disputes. However, the critical absence of evaluation criteria and the missing tender reveal date represent significant gaps in mandatory disclosure and transparency, impacting legal compliance.

Missing tender reveal date, making it impossible to assess the reasonableness of preparation time.
No evaluation criteria specified, which is a fundamental requirement for transparent procurement.
Clarity55/100

The description of the scope and AI-extracted requirements are clear and understandable. However, the complete absence of specified evaluation criteria is a major flaw, as bidders cannot clearly understand how their proposals will be assessed.

No evaluation criteria specified, severely impacting clarity for bidders.
Completeness55/100

While basic information like title, reference, organization, value, and duration are present, the tender is critically incomplete due to the absence of evaluation criteria. The reveal date, liable person, and specific procedure codes are also missing.

No evaluation criteria specified.
Missing tender reveal date.
Fairness45/100

The tender's value is disclosed, and requirements appear generic, not tailored. However, the complete lack of evaluation criteria makes the process non-transparent and inherently unfair, as bidders cannot understand the basis of selection. The missing reveal date also prevents an assessment of fair preparation time.

No evaluation criteria specified, leading to a lack of transparency and potential unfairness.
Missing tender reveal date, preventing assessment of reasonable preparation time for bidders.
Practicality60/100

The tender indicates 'E-Procurement', which suggests electronic submission, but this is contradicted by an automated check stating 'No e-submission', creating significant practical ambiguity. A direct document URL is not provided, and the contract start date is not specified, though duration is clear.

Contradiction regarding electronic submission ('E-Procurement' vs. 'No e-submission').
No explicit document URL provided.
Data Consistency60/100

Several key fields, such as 'Liable Person' and specific 'Type' and 'Procedure' codes, are empty. The most significant inconsistency is the direct contradiction between the 'E-Procurement' characteristic and the automated check's 'No e-submission' flag. The missing reveal date also contributes to data gaps.

Contradiction between 'E-Procurement' characteristic and 'No e-submission' automated check.
Empty fields for 'Liable Person', 'Type (Code)', and 'Procedure (Code)'.
Sustainability20/100

The tender makes no mention of any green procurement, social aspects, or innovation focus. This indicates a complete absence of sustainability considerations, which are increasingly important in modern public procurement.

No green procurement criteria.
No social criteria.

Strengths

Clear description of scope and required services.
Value and duration are clearly specified.
E-Procurement is indicated, promoting accessibility.
Requirements are well-categorized and understandable.
No active disputes or suspensions.

Concerns

Critical absence of evaluation criteria, impacting fairness and clarity.
Missing tender reveal date, making it impossible to assess preparation time reasonableness.
Contradiction regarding electronic submission (E-Procurement vs. No e-submission).
Complete lack of sustainability, social, or innovation considerations.
Several empty fields (Liable Person, Type/Procedure codes).

Recommendations

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness.
2. Clarify the tender reveal date and confirm electronic submission capabilities.
3. Integrate sustainability, social, and innovation requirements into future tenders.

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