United Kingdom26 days leftOpen

Supply of Alcohol and Beverages for Exeter Corn Exchange

Tender Overview

ORGANIZATION

Exeter City Council

LOCATION

Devon, United Kingdom

VALUE

£500,000

DEADLINE

February 28, 2026 at 12:01

CATEGORY

Other

CPV CODE

15900000

REFERENCE

007471-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Exeter City Council is seeking a supplier to provide a consistent and high-quality supply of alcoholic and non-alcoholic beverages to support hospitality operations across multiple council-owned venues. This includes, but is not limited to, the Exeter Corn Exchange, ISCA, Underground Passages, Customs House, and other properties used for public events, community functions, and commercial activities. The successful tenderer will be expected to deliver products to various locations across the city and ensure compliance with all relevant licensing and food safety regulations.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • Comply with all relevant licensing regulations for alcoholic and non-alcoholic beverages.
  • Comply with all relevant food safety regulations.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to provide a consistent supply of alcoholic and non-alcoholic beverages.
  • Ability to provide high-quality alcoholic and non-alcoholic beverages.
  • Capability to support hospitality operations across multiple council-owned venues.
  • Ability to deliver products to various locations across Exeter city.
  • Capacity to supply a diverse range of venues including Exeter Corn Exchange, ISCA, Underground Passages, Customs House, and other properties used for public events, community functions, and commercial activities.
💰

FINANCIAL REQUIREMENTS

  • Ability to manage a contract with an estimated value of 500,000 EUR over 36 months.
📋

SUBMISSION REQUIREMENTS

  • Submit bid by the deadline: 2026-02-28 at 12:01:00+00:00.

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DOC
OCDS Record
OCDS Data007471-2026_ocds_record.json
Summary:
This OCDS record is a published dataset containing information about Exeter City Council as the buyer, the tender's OCID, and its publication date, providing an overview of the ongoing procurement.
DOC
OCDS Release Package
OCDS Data007471-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about the Exeter City Council's tender for alcoholic and non-alcoholic beverage supply, detailing the buyer, legal basis, and tender title.
PDF
Official PDF Version
General Information007471-2026_official.pdf
Summary:
Exeter City Council seeks a supplier for consistent and high-quality alcoholic and non-alcoholic beverages across multiple council-owned venues, requiring city-wide delivery and compliance with licensing and food safety regulations.
HTM
Tender Notice
Administrative Documents007471-2026.html
Summary:
Exeter City Council is seeking bids for a multi-year contract (up to 5 years, estimated £416,666 ex VAT) to supply alcoholic and non-alcoholic beverages to various council-owned venues, requiring delivery across the city and compliance with licensing and food safety regulations.

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57
Fair

Tender Quality Score

This tender for beverage supply demonstrates good foundational information but suffers from critical omissions regarding evaluation criteria and mandatory exclusion grounds, significantly impacting fairness and legal compliance. Data consistency issues and a lack of e-submission further detract from its overall quality.

Score Breakdown

Legal Compliance60/100

While the procedure type and CPV codes are correctly assigned, and the submission period appears reasonable, the tender critically lacks specified evaluation criteria and explicit mandatory exclusion grounds. The missing reveal date also impacts transparency.

Missing evaluation criteria
No explicit mandatory exclusion grounds
Clarity65/100

The description of the required services and the AI-extracted requirements are clear and understandable. However, the absence of evaluation criteria creates significant ambiguity regarding how bids will be assessed, hindering overall clarity for potential suppliers.

No evaluation criteria specified
Performance conditions are broadly stated
Completeness60/100

Basic tender information, financial details, and timelines are provided. However, the tender is incomplete due to the critical absence of evaluation criteria. The 'Required: No' status for all listed documents is also ambiguous, potentially indicating a lack of clarity on what constitutes the full tender package.

Missing evaluation criteria
'Required: No' status for all tender documents
Fairness45/100

The estimated value is disclosed, and requirements appear generic. However, the complete lack of evaluation criteria severely compromises fairness and transparency, as bidders cannot understand the basis of award. The absence of electronic submission also limits equal access for potential suppliers.

No evaluation criteria specified
No electronic submission support
Practicality65/100

Key practical details such as contract start date and duration are clearly specified. However, the lack of electronic submission support is a significant practical drawback, potentially complicating the bidding process for suppliers.

No electronic submission support
Data Consistency55/100

While most key fields are populated and dates are logical, there is a significant inconsistency regarding the contract duration, with the main information stating 36 months while a document summary mentions 'up to 5 years.' Minor fields like 'Liable Person' are also empty.

Inconsistent contract duration (36 months vs. up to 5 years)
Empty 'Liable Person' field
Sustainability25/100

The tender does not include any explicit criteria or focus on green procurement, social aspects, or innovation, nor is it indicated as EU funded. This suggests a low emphasis on sustainability considerations.

No green procurement
No social criteria

Strengths

Clear description of services and venues
Estimated value and key timelines (duration, start date) are specified
CPV code is appropriately assigned
Documents are available (though their 'Required' status is ambiguous)

Concerns

Critical absence of evaluation criteria
Lack of explicit mandatory exclusion grounds
Inconsistency in contract duration
No electronic submission support
Absence of sustainability considerations

Recommendations

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness.
2. Clarify and standardize the contract duration across all tender documents.
3. Implement electronic submission capabilities to enhance accessibility and efficiency.

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C
Tender Quality Score
57/ 100 · Fair

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