Tenders

Essential Cloud software subscription public procurement

Open
Deadline
6 days left
March 09, 2026
Contract Details
Category
Other
Reference
6429717
Value
€351,000
Location
Vilnius County, Lithuania
Published
February 23, 2026
CPV Code
Project Timeline

Tender Published

February 05, 2026

Deadline for Questions

March 02, 2026

Submission Deadline

March 09, 2026

Tender Opening

March 09, 2026

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Budget
€351,000
Duration
60 months
Location
Vilnius County
Type
Other
66
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€550,329
Avg. Bids
2.0
Competition
Low
SME Winners
96%
578 tenders analyzed

Original Tender Description

The subject of the tender is the licenses of the software "Essential Cloud" or equivalent software.
Green ProcurementEU Funded

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Requirements & Qualifications

10 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (2)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS3
--Bids must be submitted by the deadline: 2026-03-09 09:00:00.
--Bids must adhere to the format and submission method specified by the Contracting Authority in the full tender documents (not provided in this summary).
--Bids must include all documentation necessary to prove compliance with exclusion grounds, eligibility, technical, and financial requirements.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to mandatory exclusion grounds as defined by national public procurement law, including but not limited to bankruptcy, insolvency, grave professional misconduct, non-payment of taxes or social security contributions, corruption, fraud, money laundering, terrorist financing, child labour, or human trafficking.
ELIGIBILITY REQUIREMENTS2
--Bidders must be legally registered and authorized to operate in their country of establishment.
--Bidders must have the legal capacity to enter into a contract.
TECHNICAL CAPABILITY REQUIREMENTS3
--The offered solution must be "Essential Cloud" software licenses or an equivalent software.
--The offered software must meet the functional and technical specifications detailed in the tender documents (not provided in this summary).
--Bidders must demonstrate the capability to provide the required software licenses and support for a 60-month contract duration.
FINANCIAL REQUIREMENTS1
--Bidders must demonstrate sufficient financial and economic standing to successfully execute a contract with an estimated value of 351,000.0 EUR over 60 months. Specific requirements are detailed in the full tender documents (not provided in this summary).

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Documents

8 documents available with AI summaries

Konkurso dokumentaiDOC
KONKURSO+DOKUMENTAI_ESSENTIAL_CLOUD.docx

This document outlines the general terms and conditions for the open tender regarding the Essential Cloud software subscription procurement by the State Tax Inspectorate.

Konkurso dokumentų 1 priedasDOC
KONKURSO_DOKUMENTU_1_priedas_Pasiūlymo_forma_...

This form requires bidders to provide their company details, contact information, and declare any subcontractors or quasi-subcontractors involved in the Essential Cloud software subscription tender.

Konkurso dokumentų 2 priedasDOC
KONKURSO DOKUMENTŲ 2 priedas Pašalinimo+pagri...

This document outlines the mandatory exclusion grounds and qualification requirements that all tender participants must meet to be eligible for the "Essential Cloud" software procurement, including conditions for potential remedies.

Konkurso dokumentų 3 priedasDOC
KONKURSO_DOKUMENTŲ_3_priedas_Sutarties_projek...

This document outlines the special conditions and technical specifications for the Essential Cloud software license procurement, detailing the required software functionalities and support services for the State Tax Inspectorate and other Lithuanian financial institutions, presented as a draft contract.

Konkurso dokumentų 4 priedasDOC
KONKURSO_DOKUMENTŲ_4_+priedas_Nacionalinio+sa...

This document is a mandatory declaration form for suppliers to confirm that their services and interests, including those of subcontractors, do not pose a national security threat by avoiding specified high-risk countries or territories.

Konkurso dokumentų 5 priedasDOC
KONKURSO_DOKUMENTŲ_5_priedas_Tiekėjo_subtiekė...

This document is a declaration requiring suppliers and subcontractors to confirm they do not have Russian participation exceeding the limits set by EU Council Regulation No 833/2014, covering ownership, nationality, and significant subcontracting.

Konkurso dokumentų 6 priedasPDF
KONKURSO_DOKUMENTU_6_priedas_EBVPD.pdf

This European Single Procurement Document (ESPD) is a mandatory self-declaration form for bidders to provide information on their legal status, financial standing, and technical capacity for the Essential Cloud software subscription tender.

NoticePDF
Notice_6429717.pdf

The State Tax Inspectorate of Lithuania is seeking bids for a 60-month subscription (2027-2031) for "Essential Cloud" software licenses or an equivalent solution for four institutions, with an estimated value of 351,000 EUR.

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66
Good

Tender Quality Score

This tender demonstrates good adherence to basic procurement principles and includes specific national security declarations. However, it suffers from significant clarity and fairness issues due to missing evaluation criteria and notable data inconsistencies.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes clearly, and includes mandatory declarations for national security and Russian participation, indicating compliance with relevant regulations. The 'Status: active' and 'Disputes Count: 0' suggest no legal impediments, despite an automated flag of 'Tender suspended' which is a contradiction.

Contradiction between 'Status: active' and automated flag 'Tender suspended'.
Clarity65/100

The tender's object and general requirements are clearly stated. However, the most critical issue is the explicit absence of specified evaluation criteria, which significantly hinders bidders' understanding of how their proposals will be judged. AI-extracted requirements also point to further details in full documents.

Missing evaluation criteria.
Completeness70/100

Most basic information, including title, organization, reference, value, duration, and location (NUTS code), is provided. A comprehensive list of documents is attached. However, the tender is incomplete without clearly defined evaluation criteria.

Missing evaluation criteria.
Fairness60/100

The tender discloses the estimated value and states E-Procurement is enabled, promoting accessibility. The allowance for 'equivalent software' is positive. Nevertheless, the absence of evaluation criteria severely compromises transparency and fairness, making it difficult for bidders to prepare competitive and compliant offers.

Missing evaluation criteria.
Specificity of 'Essential Cloud' software, despite 'or equivalent' clause, could be perceived as leaning towards a specific vendor if equivalence criteria are not broad enough.
Practicality70/100

E-Procurement is listed as a characteristic, supporting electronic submission. The contract duration and financing information are clear. However, a specific contract start date is not provided, and there's a contradiction regarding e-submission from automated checks.

Specific contract start date is not provided.
Contradiction between 'E-Procurement' characteristic and automated flag 'No e-submission'.
Data Consistency60/100

While most key fields are populated and dates are logical, there are critical inconsistencies. The 'Status: active' contradicts the automated flag 'Tender suspended'. Similarly, 'E-Procurement' as a characteristic conflicts with the automated flag 'No e-submission'.

Contradiction between 'Status: active' and automated flag 'Tender suspended'.
Contradiction between 'E-Procurement' characteristic and automated flag 'No e-submission'.
Sustainability50/100

The tender is EU Funded, which often implies higher general standards. However, it explicitly lacks specific criteria related to green procurement, social aspects, or innovation focus.

Absence of explicit green procurement criteria.
Absence of explicit social aspects.

Strengths

Clear identification of contracting authority and procurement object.
Detailed financial information and EU funding specified.
Comprehensive list of tender documents with content summaries.
Allowance for 'equivalent software' promoting competition.
Inclusion of mandatory national security and Russian participation declarations.

Concerns

Critical absence of specified evaluation criteria.
Contradictory information regarding tender status ('active' vs. 'suspended').
Contradictory information regarding e-submission ('E-Procurement' vs. 'No e-submission').
Potential for perceived tailoring due to specific product naming, despite 'or equivalent' clause.
Lack of explicit green, social, or innovation sustainability criteria.

Recommendations

1. Immediately publish clear and objective evaluation criteria to ensure transparency and fairness.
2. Clarify the tender's official status and confirm the e-submission method to resolve all data inconsistencies.
3. Provide detailed technical specifications for 'equivalent' solutions to ensure fair competition and prevent perceived tailoring.

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