United Kingdom25 days leftOpen

T26-024BUS Event Management Support Tender - Restricted List

Tender Overview

LOCATION

Northern Ireland, United Kingdom

VALUE

£75,000

DEADLINE

February 27, 2026 at 12:00

CATEGORY

Other

CPV CODE

79952000

REFERENCE

007657-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Derry City and Strabane District Council invite Expressions of Interest from suitably qualified and competent organisations to be included on a Restricted List for the provision of Event Planning, Management, Delivery and Health and Safety Support Services. The appointed suppliers will support the Council’s Festival and Events Team in the safe, effective and legally compliant planning and delivery of Council-led events taking place between April 2026 and March 2029. Organisations successfully appointed to the Restricted List will be invited to tender on a call off, event-by-event basis for the provision of services under Lot 1, Lot 2, or both, as and when required, in accordance with Council requirements. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds identified in the provided text.

ELIGIBILITY REQUIREMENTS

  • Must be a suitably qualified organization.
  • Must be a competent organization.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Must be capable of providing Event Planning services.
  • Must be capable of providing Event Management services.
  • Must be capable of providing Event Delivery services.
  • Must be capable of providing Health and Safety Support Services for events.
  • Must be able to ensure safe planning and delivery of Council-led events.
  • Must be able to ensure effective planning and delivery of Council-led events.
  • Must be able to ensure legally compliant planning and delivery of Council-led events.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements identified in the provided text.
📋

SUBMISSION REQUIREMENTS

  • Submission must be an Expression of Interest (EOI).
  • Submission must be made via etendersNI.
  • Submission must be made specifically via the Call for Tender (CfT) platform.
  • No other method of submission will be accepted.
  • Submission must be received by 2026-02-27 at 12:00:00+00:00.

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DOC
OCDS Record
OCDS Data007657-2026_ocds_record.json
Summary:
This OCDS record provides structured data about Derry City and Strabane District Council's Expression of Interest for a Restricted List of event planning, management, delivery, and health and safety support services for events between April 2026 and March 2029.
DOC
OCDS Release Package
OCDS Data007657-2026_ocds_release.json
Summary:
Derry City and Strabane District Council invites Expressions of Interest from qualified organizations to join a Restricted List for event planning, management, delivery, and health and safety support services for events between April 2026 and March 2029.
PDF
Official PDF Version
Tender Conditions007657-2026_official.pdf
Summary:
Derry City and Strabane District Council seeks Expressions of Interest from qualified organizations to join a Restricted List for event planning, management, delivery, and health and safety support services for events between April 2026 and March 2029, with successful applicants invited to tender on a call-off basis.
HTM
Tender Notice
Administrative Documents007657-2026.html
Summary:
Derry City and Strabane District Council is seeking Expressions of Interest from qualified organizations to join a Restricted List for event planning, management, delivery, and health and safety support services between April 2026 and March 2029, with successful applicants subsequently invited to tender for specific events.

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54
Fair

Tender Quality Score

This tender is of moderate quality, presenting a clear objective but suffering from significant deficiencies in evaluation criteria and data consistency. While practical in its submission method, the lack of transparency in assessment methods is a major concern.

Score Breakdown

Legal Compliance65/100

Legal compliance is moderate due to ambiguous procedure type (Open vs. Restricted List EOI), the absence of a liable person, and the AI's inability to identify specific mandatory exclusion grounds from the provided text. The 'Below threshold' nature implies less stringent EU rules, but national regulations still apply.

Ambiguous procedure type (Open vs. Restricted List EOI)
Missing liable person
Clarity40/100

Clarity is poor primarily due to the critical absence of specified evaluation criteria for inclusion on the Restricted List. While the overall purpose of the EOI is clear, applicants lack essential information on how their submissions will be assessed, making it difficult to prepare effectively.

No evaluation criteria specified
AI-extracted requirements are high-level and lack detail on financial/exclusion grounds
Completeness55/100

Completeness is moderate. While basic information, deadlines, value, and duration are provided, the tender is significantly incomplete due to the absence of evaluation criteria. The AI summary also indicates a lack of detailed financial and mandatory exclusion requirements.

Missing evaluation criteria
Lack of detailed financial/exclusion requirements in the summary
Fairness35/100

Fairness is poor, mainly because of the critical lack of specified evaluation criteria. This omission severely impacts transparency and objectivity, potentially leading to an arbitrary selection process. The contradictory 'Value Classified' status also raises minor transparency concerns.

No evaluation criteria specified
Contradictory 'Value Classified' status
Practicality80/100

Practicality is good. Electronic submission via etendersNI is clearly mandated, which is efficient. Key contract dates and duration are well-defined, and financing information is available. The absence of an explicit document URL in the basic information is a minor point.

Explicit document URL not provided in the basic information
Data Consistency60/100

Data consistency is moderate due to several contradictions. The 'Liable Person' field is empty, and there's a discrepancy between the stated 'Type: Open' and 'Procedure: Below threshold - open competition' versus the description of an EOI for a 'Restricted List'. Furthermore, 'Value Classified: Yes' contradicts the disclosed 'Estimated Value'.

Missing liable person
Contradictory procedure type/description
Sustainability20/100

Sustainability aspects are very poor. The tender makes no mention of green procurement, social criteria, or innovation focus, indicating a missed opportunity to integrate modern procurement best practices.

No sustainability, social, or innovation criteria included

Strengths

Clear description of the EOI purpose and scope
Mandatory electronic submission via etendersNI
Key contract dates and duration are clearly specified
Estimated value is disclosed
Tender documents are available

Concerns

Absence of specified evaluation criteria for the Restricted List EOI
Contradictory information regarding procedure type and value classification
Lack of detailed financial and mandatory exclusion grounds in the AI summary
No integration of sustainability, social, or innovation criteria
Missing liable person information

Recommendations

1. Clearly define and publish the evaluation criteria for inclusion on the Restricted List to ensure transparency and fairness.
2. Rectify data inconsistencies, particularly regarding the procedure type and value classification, for improved clarity and legal compliance.
3. Consider incorporating sustainability, social, and innovation criteria into future tenders to align with modern procurement best practices.

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C
Tender Quality Score
54/ 100 · Fair

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