United Kingdom26 days leftOpen

design and installation of an infant / junior play area at Greatness Recreation Ground, Mill Lane, Sevenoaks, Kent TN14 5BX

Tender Overview

ORGANIZATION

Sevenoaks Town Council

LOCATION

North East England, United Kingdom

VALUE

£240,000

DEADLINE

February 28, 2026 at 23:59

CATEGORY

Other

CPV CODE

43325000

REFERENCE

005734-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Background Greatness Recreation Ground has become more and more popular as a local open space facility. It is developing from an original open space recreation ground into a more formal park. This is likely to only increase with a neighbouring development of approximately 900 dwellings to be started within the next five years. It is also the home of the very successful Sevenoaks Town Football Club, which brings many visitors to the park. During 2026 the football club's new pavilion is due to be completed. Bearing in mind all these changes Sevenoaks Town Council carried out a community survey relating to the future of the open space and its facilities. From the responses it was clear that the current play area which has been in place for fifteen years needed to be reviewed and upgraded. Following consultation, it was also agreed to move its location to enable families who were already on the grass area to have a child use the play area without crossing the car park. The proposed new location would also be nearer the new pavilion which will have toilets and a café. Key Points 1. The tender is for a completely new playground on a field. Therefore, infrastructure e.g. drainage, fencing, safety surface, entry gates required. 2. Aimed at primary school children 3. Natural look equipment rather than bright colours, meeting ROSPA standards 4. Requires some DDA compliant inclusive play equipment 5. Requires some shading (preferably natural e.g. trees). Must retain the existing tree, ideally within the proposed footprint, or otherwise just outside of it) 6. To create a wetpour base with a new wetpour safety surface which compiles with BSEN 1176 and has a minimum guarantee of 2 years but preferably longer. A maintenance plan is a desirable extra service we would like. The product should have been tested in accordance with BS EN 1177 and BS EN 7188. 7. Timetable • May 2026 public consultation on preferred options A1 size image of play area to be provided. • July 2026 appointment of contractor • October 2026 installation 8. Size of play area Existing: Approx 32.7m length x 19.5m width New: 41.5m length x 17m width Budget for the Project Maximum budget for the play area project is £200,000. £240000 inclusive of VAT.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not specified in the provided information.

ELIGIBILITY REQUIREMENTS

  • Not specified in the provided information.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to design and install a completely new playground on a field.
  • Capability to provide all necessary infrastructure, including drainage, fencing, safety surface, and entry gates.
  • Expertise in designing play areas specifically for primary school children.
  • Ability to supply and install natural-look play equipment, avoiding bright colours.
  • Ensure all play equipment meets ROSPA standards.
  • Capability to integrate DDA (Disability Discrimination Act) compliant inclusive play equipment.
  • Ability to incorporate shading solutions, preferably natural (e.g., trees), and retain the existing tree, ideally within the proposed footprint.
  • Expertise in installing a wetpour base with a new wetpour safety surface.
  • Ensure the wetpour safety surface complies with BSEN 1176.
  • Provide a minimum guarantee of 2 years for the wetpour safety surface (longer preferred).
  • Ensure the wetpour product has been tested in accordance with BS EN 1177 and BS EN 7188.
  • Ability to design the play area to the specified dimensions of 41.5m length x 17m width.
  • Capability to provide an A1 size image of the proposed play area for public consultation by May 2026.
  • Ability to complete the installation by October 2026.
  • Desirable: Ability to provide a maintenance plan for the play area.
💰

FINANCIAL REQUIREMENTS

  • Adhere to a maximum project budget of £200,000 (excluding VAT) or £240,000 (including VAT).
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline of 2026-02-28T23:59:00+00:00.
  • Provide a detailed proposal for the design and installation of a new playground, including all required infrastructure.
  • Include a proposal for natural-look play equipment meeting ROSPA standards and DDA compliance.
  • Present a plan for shading, incorporating the existing tree.
  • Propose a wetpour safety surface that complies with BSEN 1176, has been tested to BS EN 1177 and BS EN 7188, and offers a minimum 2-year guarantee.
  • Include an A1 size image of the proposed play area as part of the submission or commit to providing it by May 2026.
  • Ensure the proposed solution fits within the specified budget of £200,000 (ex VAT) / £240,000 (inc VAT).
  • Desirable: Include a proposal for a maintenance plan.

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HTM
Attachment A-10754
Administrative DocumentsA-10754.html
Summary:
This document is a contract award notice (F03) from Find a Tender for the TC843 framework for the supply and installation of equipment and adaptations, awarded by Manchester City Council.
HTM
Attachment A-10755
OtherA-10755.html
Summary:
This document is a 'Page not found' error message from the Find a Tender service, indicating that the intended 'Tender Questionnaire' page could not be retrieved.
DOC
OCDS Record
OCDS Data005734-2026_ocds_record.json
Summary:
This OCDS record provides structured data about a tender from Sevenoaks Town Council for the design and installation of a new, natural-themed, DDA-compliant playground at Greatness Recreation Ground, targeting primary school children, with a budget of up to £240,000.
DOC
OCDS Release Package
OCDS Data005734-2026_ocds_release.json
Summary:
Sevenoaks Town Council seeks a contractor to design and install a new, inclusive, natural-themed playground for primary school children at Greatness Recreation Ground, including infrastructure, safety surfacing, and shading, with a budget of up to £240,000 (inc. VAT) for completion by October 2026.
PDF
Official PDF Version
General Information005734-2026_official.pdf
Summary:
Sevenoaks Town Council seeks a contractor for the design and installation of a new, natural-look, DDA-compliant playground for primary school children at Greatness Recreation Ground, including infrastructure and wetpour safety surfacing, with a budget of up to £200,000 (ex VAT).
HTM
Tender Notice
Administrative Documents005734-2026.html
Summary:
Sevenoaks Town Council seeks a contractor for the design and installation of a new, natural-looking, DDA-compliant play area for primary school children at Greatness Recreation Ground, including all necessary infrastructure and a wetpour safety surface, with a budget of up to £200,000.

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71
Good

Tender Quality Score

This tender clearly outlines the technical requirements for a new playground but is significantly hampered by missing evaluation criteria, eligibility information, and critical broken document links, impacting fairness and completeness.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code correctly, and the submission period is reasonable. However, the absence of specified mandatory exclusion grounds and eligibility requirements, coupled with an irrelevant document and a broken link to a 'Tender Questionnaire,' indicates significant gaps in legal compliance and proper documentation.

Missing mandatory exclusion grounds
Missing eligibility requirements
Clarity80/100

The project description and technical requirements are exceptionally clear and detailed, providing a strong understanding of the desired outcome. However, the complete absence of evaluation criteria is a major clarity flaw, leaving bidders uncertain about how their proposals will be assessed.

No evaluation criteria specified
Completeness70/100

Basic tender information, project description, budget, and timeline are well-provided. Nevertheless, the tender is incomplete due to the lack of explicit evaluation, eligibility, and exclusion criteria, and the critical failure of a 'Tender Questionnaire' document to load.

Missing evaluation criteria
Missing eligibility and exclusion criteria
Fairness65/100

Fairness is significantly compromised by the complete absence of evaluation criteria, which introduces subjectivity into the assessment process. The lack of e-submission and the critical 'Page not found' for a key document also hinder equal access and transparency for all potential bidders.

No evaluation criteria specified
No e-submission support
Practicality65/100

While key practical details like budget, contract start, and duration are provided, the lack of electronic submission support and the critical 'Page not found' for a tender document create significant practical barriers for bidders to access full information and submit proposals efficiently.

No electronic submission supported
Document URL for key tender documents is broken/missing
Data Consistency70/100

Most key fields are populated, and there are no disputes. However, there is a notable inconsistency between the stated 'Contract Duration' and 'Contract Start' (implying completion by August) and the 'Timetable' in the description which specifies 'October 2026 installation.'

Inconsistency between stated contract duration/start and project timetable for installation
Sustainability80/100

The tender demonstrates a good focus on sustainability by requiring natural-look equipment, preferring natural shading (trees), and mandating the retention of an existing tree. It also includes a strong social aspect with DDA compliant inclusive play equipment.

No explicit innovation focus

Strengths

Clear and detailed project description with specific technical requirements
Strong focus on green procurement (natural look, tree retention)
Inclusion of social aspects (DDA compliant, inclusive play)
Transparent budget disclosure
Appropriate CPV classification

Concerns

Absence of explicit evaluation criteria
Missing eligibility and mandatory exclusion grounds
Critical 'Page not found' for a key tender document
Inconsistency in project timeline/duration
Lack of electronic submission support

Recommendations

1. Publish a comprehensive tender document including all legal, eligibility, exclusion, and evaluation criteria.
2. Ensure all linked documents are accessible and relevant, rectifying the 'Page not found' error.
3. Clarify and align the contract duration, start date, and project installation timetable.

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B
Tender Quality Score
71/ 100 · Good

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