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C369/2025/2026 - Cadw Grounds Maintenance Services (NE & Ynys Mon)

Tender Overview

LOCATION

West Wales and The Valleys, United Kingdom

VALUE

£1,036,800

DEADLINE

February 20, 2026 at 14:00

CATEGORY

Other

CPV CODE

77314000

REFERENCE

006375-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

Tender Notice for Cadw's Grounds Maintenance Services ref C369/2025/2026. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_61899 itt_122676. Interested bidders should note that Cadw are offering supervised site visits to a selection of sites across north Wales. Further information on the visits including sites, dates and joining instructions can be found in the ITT document at paragraph 8. Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw’s in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions covered by this opportunity are north east Wales and Ynys Mon. All other areas have been procured through a separate contract opportunity (ref ocid: ocds-h6vhtk-051de3 and notice ID: 154378) however, north east Wales and Ynys Mon received no bids, and so are being re-procured through this separate exercise. The exact boundaries of this exercise (and the previous exercise) can be found in the documentation noted above. The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided summaries; bidders should refer to the full ITT document for these.
✓

ELIGIBILITY REQUIREMENTS

  • Be capable of providing grounds maintenance services for Cadw's sites within the North East Wales and Ynys Mon regions.
  • Be able to commit to the full contract duration of 24 months, with potential extension options.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Possess the capability to perform a comprehensive range of grounds maintenance tasks, including Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, and Weed Control.
  • Demonstrate the ability to meet detailed technical and quality requirements for grounds maintenance services as outlined in the ITT.
  • Understand and adhere to the exact geographical boundaries of the service areas in North East Wales and Ynys Mon.
  • Be able to undertake supervised site visits to selected sites across North Wales (optional but recommended for full understanding).
  • Demonstrate an understanding of Cadw's statutory duty to maintain and conserve monuments and provide safe public access.
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FINANCIAL REQUIREMENTS

  • Possess the financial capacity to undertake a contract with an estimated value of 1036800 EUR (£864,000) over a 24-month period.
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SUBMISSION REQUIREMENTS

  • Submit the bid electronically via the eTenderWales BravoSolution platform.
  • Use the specific project ID `project_61899` and ITT ID `itt_122676` when responding on eTenderWales.
  • Ensure the electronic submission is completed by the deadline: 2026-02-20T14:00:00+00:00.
  • Access and review all full tender documents and detailed information on the eTenderWales platform.
  • Refer to paragraph 8 of the ITT document for comprehensive details on supervised site visits, including sites, dates, and joining instructions.

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HTM
Lot L-1
Tender ConditionsL-1.html
Summary:
This Invitation to Tender document outlines the requirements for grounds maintenance services for Cadw's sites in north east Wales and Ynys Mon, including details on site visits and the scope of work.
HTM
Lot L-2
Technical SpecificationsL-2.html
Summary:
This document outlines the detailed technical and quality requirements for grounds maintenance services for Cadw's sites in north east Wales and Ynys Mon, covering various landscaping and maintenance tasks.
DOC
OCDS Record
OCDS Data006375-2026_ocds_record.json
Summary:
This document is an OCDS record detailing a tender for grounds maintenance services for Cadw in North East Wales and Ynys Mon, including soft and hard landscaping, grass, hedges, and weed control.
DOC
OCDS Release Package
OCDS Data006375-2026_ocds_release.json
Summary:
This document is an OCDS Release Package providing transparent data about the Welsh Government's tender for Cadw's grounds maintenance services in north east Wales and Ynys Mon, covering various landscaping and maintenance tasks.
PDF
Official PDF Version
General Information006375-2026_official.pdf
Summary:
This Welsh Government (Cadw) tender notice seeks bids for grounds maintenance services in North East Wales and Ynys Mon, covering a wide range of landscaping tasks for an estimated £864,000 over two years with extension options, directing interested parties to etenderwales for full details and submission.
HTM
Tender Notice
Administrative Documents006375-2026.html
Summary:
This document is a tender notice for Cadw's grounds maintenance services in North-east Wales and Ynys Mon, directing interested bidders to the eTenderWales platform for full tender documents, site visit details, and electronic submission.

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69
Good

Tender Quality Score

This tender provides a clear service description and supports electronic submission, but its quality is significantly hampered by the critical absence of explicit evaluation criteria, impacting clarity, completeness, and fairness for potential bidders.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code correctly, and the 28-day submission period is reasonable. However, the 'Missing reveal date' and the lack of specific mandatory exclusion grounds detailed in the summary (though referenced in the ITT) represent minor compliance gaps in the provided information.

•Missing reveal date in the provided data structure
•Mandatory exclusion grounds not detailed in the summary, requiring reference to full ITT
Clarity60/100

While the service description and AI-extracted requirements are clear and comprehensive, the critical absence of specified evaluation criteria significantly reduces the overall clarity for bidders, making it difficult to understand how proposals will be assessed.

•No evaluation criteria specified
Completeness70/100

Most essential information such as title, reference, organization, deadlines, value, duration, and location are provided, and documents are listed. However, the tender is incomplete due to the significant omission of defined evaluation criteria.

•Evaluation criteria are not defined
Fairness65/100

The tender discloses the estimated value, provides reasonable deadlines, and enables e-procurement for equal access. However, the lack of explicit evaluation criteria severely compromises transparency and objectivity, hindering fair competition.

•Evaluation criteria are not objective and transparent due to their absence
Practicality85/100

The tender clearly supports electronic submission via the eTenderWales platform, provides a clear contract start date and duration, and includes financing information. This makes the submission process practical for bidders.

Data Consistency70/100

Key fields are largely populated, and dates are logical and consistent. Minor inconsistencies include an empty 'Liable Person' field, a missing code for 'Type: Open', and the 'Missing reveal date' flag.

•Empty 'Liable Person' field
•Missing code for 'Type: Open'
Sustainability30/100

The tender does not explicitly mention any green procurement aspects, social criteria, or an innovation focus. This indicates a lack of integration of sustainability principles into the procurement process.

•No explicit green procurement aspects
•No social criteria mentioned

Strengths

Clear and detailed description of services and scope
Electronic submission via a specified platform (eTenderWales)
Transparent estimated value and contract duration
Reasonable submission period (28 days from today's date)
Use of OCDS data for transparency

Concerns

Critical absence of explicit evaluation criteria, impacting clarity, completeness, and fairness
Lack of specific details on mandatory exclusion grounds in the provided summary
No explicit integration of green, social, or innovation procurement aspects
Minor data gaps (e.g., Liable Person, Type Code, Missing reveal date)

Recommendations

1. Clearly define and publish the evaluation criteria, including weighting for price and quality, to ensure transparency and fairness.
2. Integrate sustainability considerations (environmental, social, innovation) into the tender requirements where applicable.
3. Ensure all standard data fields, such as the reveal date and full procedure type code, are populated for maximum transparency.

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Tender Quality Score
69/ 100 · Good
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