United Kingdom102 days leftOpen

Dynamic Purchasing System for Housing Planned Maintenance

Tender Overview

LOCATION

London, United Kingdom

VALUE

Not disclosed

DEADLINE

May 15, 2026 at 15:00

CATEGORY

Other

CPV CODE

45000000

REFERENCE

016415-2022

Project Timeline

Contact Information

View Original

Original Tender Description

The London Borough of Lambeth ("the "Council") intends to establish a Dynamic Purchasing System ("DPS") to procure services for Planned Housing Maintenance Projects within the Borough of Lambeth. The Council's Resident Services Directorate is in the process of developing a Total Asset Solution, in recognition of the Council's need to refresh its approach to the management of its assets and delivery of planned programmes involving major and minor works, to better meet its legal and statutory obligations. To effectively support this new approach, a more co-ordinated and flexible project purchasing process is being developed through the implementation of this DPS. The purpose of the DPS is to establish a panel of pre-approved contractors across various categories and sub-categories of major and minor works and services including but not limited to building refurbishment and maintenance related services and supplies. The DPS also provides a platform to deliver against the Council's social, economic and environmental priorities and responsibilities and support the Council in driving down instances of housing disrepair. Projects will be specified in line with the Council's key priorities of: • Sustainability • Compliance • Statutory Fitness Standards • Decent Homes The DPS is being established in full compliance with the requirements of Regulation 34 of the Public Contract Regulations 2015 (as amended).
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MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as per the Public Contract Regulations 2015 (as amended).

ELIGIBILITY REQUIREMENTS

  • Bidders must be contractors capable of providing planned housing maintenance projects.
  • Bidders must be capable of operating within the Borough of Lambeth.
  • Bidders must be able to provide major and minor works, building refurbishment, and maintenance related services and supplies.
  • Bidders must be able to deliver projects in line with the Council's key priorities: Sustainability, Compliance, Statutory Fitness Standards, and Decent Homes.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability to deliver planned housing maintenance projects.
  • Demonstrate capability to deliver major and minor works and services.
  • Demonstrate capability to deliver building refurbishment and maintenance related services and supplies.
  • Demonstrate technical expertise and capacity to deliver projects aligned with Sustainability, Compliance, Statutory Fitness Standards, and Decent Homes.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, insurance levels) are provided in the current tender information.
📋

SUBMISSION REQUIREMENTS

  • Submit an application to join the Dynamic Purchasing System by the deadline.
  • All applications must be submitted by 2026-05-15 15:00:00.

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PDF
Official PDF Version
PDF016415-2022_official.pdf
Summary:
The London Borough of Lambeth is establishing a Dynamic Purchasing System (DPS) for planned housing maintenance projects, seeking pre-approved contractors for major and minor works focused on sustainability, compliance, and decent homes.

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67
Good

Tender Quality Score

This tender outlines the establishment of a Dynamic Purchasing System (DPS) for housing planned maintenance, demonstrating a strategic approach to asset management. However, the current information lacks critical detail, making a comprehensive assessment challenging for potential bidders.

Score Breakdown

Legal Compliance100/100

The tender explicitly states compliance with Regulation 34 of the Public Contract Regulations 2015 and mentions mandatory exclusion grounds, indicating a foundational understanding of legal requirements. However, without full tender documents, a complete assessment of procedural compliance is limited.

Clarity40/100

The description of the DPS's purpose and the Council's priorities is clear. However, the requirements themselves are high-level, and the absence of specific financial requirements or detailed technical criteria within the provided extract creates significant ambiguity regarding how bidders are expected to demonstrate their capabilities.

Completeness75/100

The tender is significantly incomplete. Key elements such as detailed tender documents, specific evaluation criteria, and the estimated contract value are missing. The lack of specific financial requirements further contributes to this incompleteness, hindering bidders' ability to prepare a robust application.

No documents attached
No document content available
Fairness60/100

The DPS structure inherently promotes fairness by allowing new entrants throughout its duration. However, the absence of detailed evaluation criteria and specific requirements could lead to subjective assessment, potentially impacting the fairness of the selection process for contractors.

Practicality40/100

The DPS is a practical mechanism for ongoing procurement of maintenance services. Nevertheless, the lack of comprehensive documentation and specific requirements makes it impractical for bidders to formulate a well-informed and competitive application. The absence of an e-submission platform also presents a practical hurdle.

No e-submission
Data Consistency100/100

The limited information provided is consistent across the various sections, with no apparent contradictions.

Sustainability25/100

The tender explicitly lists 'Sustainability' as a key priority and 'Social Criteria' as a characteristic, which is a strong positive. However, the provided extract does not detail how these criteria will be specifically evaluated or integrated into the project delivery, leaving room for more concrete implementation details.

Strengths

Strategic use of a Dynamic Purchasing System (DPS) for flexibility and continuous market access.
Clear articulation of the DPS's purpose and the Council's key priorities (Sustainability, Compliance, Statutory Fitness Standards, Decent Homes).
Explicit inclusion of social criteria and sustainability as core objectives.
Stated compliance with Public Contract Regulations 2015.

Concerns

Absence of comprehensive tender documents, making it impossible to fully understand the scope and requirements.
Lack of detailed evaluation criteria for technical and eligibility requirements, potentially leading to subjective assessments.
Estimated contract value not disclosed, hindering bidders' strategic planning.
No specific financial requirements (e.g., minimum turnover, insurance levels) provided, which could lead to uncertainty for bidders.
High-level requirements without specifics on how bidders are expected to demonstrate capability.

Recommendations

1. Publish all comprehensive tender documents, including detailed specifications, terms and conditions, and application forms.
2. Clearly define and publish the specific evaluation criteria and methodologies for all eligibility, technical, and social requirements.
3. Disclose the estimated contract value or provide a reasonable range to assist bidders in their decision-making and resource allocation.

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B
Tender Quality Score
67/ 100 · Good

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