Tenders

NOVUM Festival Event Safety & Production Management and Production Supply

Open
Deadline
2 days left
March 05, 2026
Contract Details
Category
Other
Reference
010780-2026
Value
£720,000
Location
Northumberland and Tyne and Wear, United Kingdom
Published
February 24, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 06, 2026

Deadline for Questions

February 26, 2026

Submission Deadline

March 05, 2026

Contract Start Date

March 31, 2026

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Budget
£720,000
Duration
25 months
Location
Northumberland and Tyne and Wear
Type
Other
53
Quality Score/100
Fair

Original Tender Description

To procure the provision of event safety management, production management, and supply of production goods and services for NOVUM Festival over a maximum of three years. Newcastle City Council seeks to appoint an organisation to deliver production and event safety management, with expertise in delivering complex, multi-site, multi-artform cultural events. This role is critical to the success of NOVUM, ensuring the festival is delivered to the highest standards of technical excellence, operational efficiency, and public safety. NOVUM is a vibrant, multi-artform summer festival that takes place annually in Newcastle upon Tyne. This opportunity is published via the Open E-Procurement tendering portal. Late submissions will not be accepted. Please search for this opportunity (Reference - OPEN2026161) via the following website: https://www.open-uk.org/.

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Requirements & Qualifications

13 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (1)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS4
--Submit the bid exclusively via the Open E-Procurement tendering portal (https://www.open-uk.org/).
--Ensure the submission is received by the deadline: 2026-03-05T23:59:59+00:00.
--Be aware that late submissions will not be accepted.
MANDATORY EXCLUSION GROUNDS1
--*
ELIGIBILITY REQUIREMENTS1
--*
TECHNICAL CAPABILITY REQUIREMENTS6
--Be an experienced organisation in providing event safety management services.
--Be an experienced organisation in providing production management services.
--Be capable of supplying production goods and services.
FINANCIAL REQUIREMENTS1
--*

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Documents

4 documents available with AI summaries

OCDS RecordDOC
010780-2026_ocds_record.json

This OCDS record provides structured data about Newcastle City Council's tender for event safety and production management services for the NOVUM Festival, highlighting the need for expertise in complex cultural events.

OCDS Release PackageDOC
010780-2026_ocds_release.json

This OCDS Release Package provides standardized, machine-readable data detailing Newcastle City Council's tender for event safety and production management services for the NOVUM Festival, including buyer information and tender specifics.

Official PDF VersionPDF
010780-2026_official.pdf

Newcastle City Council seeks experienced organisations to provide event safety, production management, and supply services for the multi-artform NOVUM Festival for up to three years, with submissions due by March 5, 2026, via the Open E-Procurement portal.

Tender NoticeHTM
010780-2026.html

Newcastle City Council is seeking experienced organisations to provide event safety and production management services for the NOVUM Festival over three years, requiring expertise in complex, multi-site cultural events.

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53
Fair

Tender Quality Score

Overall, this tender provides good basic information and utilizes an e-procurement portal, but suffers from critical deficiencies in defining evaluation criteria and comprehensive eligibility/financial requirements. These omissions significantly impact clarity, completeness, and fairness for potential bidders.

Score Breakdown

Legal Compliance60/100

The tender uses an Open procedure and provides CPV/NUTS codes, and OCDS data, which are positive for legal compliance. However, the explicit lack of specified evaluation criteria and the empty sections for mandatory exclusion grounds, eligibility, and financial requirements in the AI-extracted content represent significant legal transparency and compliance gaps.

No evaluation criteria specified
Empty sections for Mandatory Exclusion Grounds, Eligibility Requirements, and Financial Requirements
Clarity45/100

The description of the services and technical capabilities is clear. However, the complete absence of evaluation criteria and the empty sections for mandatory exclusion, eligibility, and financial requirements make the tender highly unclear regarding fundamental aspects of the bidding process and selection.

No evaluation criteria specified
Empty sections for Mandatory Exclusion Grounds, Eligibility Requirements, and Financial Requirements
Completeness50/100

Basic information such as title, organization, value, deadlines, and documents are provided. However, the critical absence of evaluation criteria and the empty sections for key requirement types (mandatory exclusion, eligibility, financial) render the tender incomplete from a bidder's perspective.

No evaluation criteria specified
Empty sections for Mandatory Exclusion Grounds, Eligibility Requirements, and Financial Requirements
Fairness35/100

The tender benefits from disclosed value, e-procurement, and seemingly generic technical requirements. However, the complete absence of specified evaluation criteria is a severe fairness issue, as it prevents bidders from understanding the objective basis for selection and undermines transparency.

No evaluation criteria specified
Practicality80/100

The tender demonstrates good practicality by supporting electronic submission via a specified portal with a clear URL. The contract start date and duration are clearly stated, and the estimated value is disclosed.

Minor inconsistency between '25 months' and 'maximum of three years' for contract duration
Data Consistency65/100

Most key fields are populated, and dates are logical. There are no reported disputes or suspensions. However, the empty requirement sections (exclusion, eligibility, financial) and the 'Liable Person' field, along with a minor duration inconsistency, indicate some data gaps and inconsistencies.

Empty sections for Mandatory Exclusion Grounds, Eligibility Requirements, and Financial Requirements
Minor inconsistency between '25 months' and 'maximum of three years' for contract duration
Sustainability20/100

The tender does not include any explicit criteria or mentions related to green procurement, social aspects, or innovation. It is also not EU funded, which often encourages higher sustainability standards.

Not green procurement
No social criteria

Strengths

Clear description of services and context
Use of Open E-Procurement portal and OCDS data for transparency
Estimated value, duration, and contract start date are specified
CPV code and NUTS code are provided
Electronic submission is supported with a clear portal URL

Concerns

Absence of specified evaluation criteria
Empty sections for Mandatory Exclusion Grounds, Eligibility Requirements, and Financial Requirements
Lack of explicit sustainability (green, social, innovation) considerations
Minor inconsistency between '25 months' and 'maximum of three years' for contract duration
Liable Person field is empty

Recommendations

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness for all bidders.
2. Ensure all mandatory exclusion grounds, eligibility, and financial requirements are fully documented and accessible within the tender documents.
3. Consider integrating sustainability criteria (environmental, social, innovation) into future tenders to promote broader public value.

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