United Kingdom32 days leftOpen

Maintenance and Periodic Servicing of Air Conditioning and Air Handling Plant - 2025

Tender Overview

ORGANIZATION

BLACKPOOL COUNCIL

LOCATION

Lancashire, United Kingdom

VALUE

£264,000

DEADLINE

March 06, 2026 at 12:00

CATEGORY

Other

CPV CODE

50000000

REFERENCE

006840-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Blackpool Borough Council (the Council) are looking to appoint a single provider for the maintenance and periodic servicing of air conditioning and air handling plant. It shall be the duty of the Contractor to carry out the operation, inspection and maintenance of all air conditioning plant, including servicing and completing repairs, as defined in the General Conditions of Contract and Specification. This will include: Providing a working environment for the building users and tenants that fulfils the Council's obligations as defined in the lease(s). Maintaining the air conditioning plant in good working order and to protect the value of the Councils assets. Preparing or reviewing and updating a list of all the company's air conditioning equipment within a building (hereafter referred to as the Asset Register) and to supplying a copy of that register to the Council. Making adequate arrangements for the Health and Safety of persons in or around the buildings and to fulfil all safety requirements particularly in regard to the Health & Safety at Work etc. Act. 1974.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be a single provider capable of fulfilling the entire scope of work.
  • Be capable of providing comprehensive maintenance and periodic servicing of air conditioning and air handling plant.
  • Be capable of carrying out the operation, inspection, and maintenance of all air conditioning plant.
  • Be capable of servicing and completing repairs on air conditioning plant.
  • Be capable of providing a working environment for building users and tenants that fulfills the Council's obligations as defined in the lease(s).
  • Be capable of maintaining the air conditioning plant in good working order.
  • Be capable of protecting the value of the Council's assets.
  • Be capable of preparing or reviewing and updating an Asset Register of all air conditioning equipment within a building and supplying a copy to the Council.
  • Be capable of making adequate arrangements for the Health and Safety of persons in or around the buildings.
  • Be capable of fulfilling all safety requirements, particularly in regard to the Health & Safety at Work etc. Act. 1974.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate expertise in the maintenance and periodic servicing of air conditioning and air handling plant.
  • Demonstrate capability to perform operation, inspection, and maintenance tasks for air conditioning plant.
  • Demonstrate capability to perform servicing and complete repairs for air conditioning plant.
  • Demonstrate capability to manage and update an Asset Register for air conditioning equipment.
  • Demonstrate capability to ensure Health and Safety compliance, specifically with the Health & Safety at Work etc. Act. 1974.
  • Demonstrate capability to ensure a working environment that meets the Council's lease obligations.
  • Demonstrate capability to protect the value of the Council's assets.
💰

FINANCIAL REQUIREMENTS

  • No explicit financial thresholds or ratios are stated in the provided information. Bidders are expected to have the financial capacity to deliver a contract with an estimated value of 264,000.0 EUR over 24 months.
📋

SUBMISSION REQUIREMENTS

  • Submit a bid by the deadline: 2026-03-06T12:00:00+00:00.
  • The bid must be from a single provider.
  • The bid must cover comprehensive maintenance and periodic servicing of air conditioning and air handling plant.
  • The bid must address the operation, inspection, maintenance, servicing, and repairs of air conditioning plant.
  • The bid must include plans for asset management, including the creation/review and submission of an Asset Register.
  • The bid must demonstrate compliance with the Health & Safety at Work etc. Act. 1974 and general safety requirements.
  • The bid must outline how the working environment for building users/tenants will fulfill the Council's lease obligations.
  • The bid must detail how the air conditioning plant will be maintained in good working order and how asset value will be protected.

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DOC
OCDS Record
OCDS Data006840-2026_ocds_record.json
Summary:
Blackpool Council is seeking a single provider for comprehensive maintenance, servicing, and repair of air conditioning and air handling plant, including asset management and health and safety compliance.
DOC
OCDS Release Package
OCDS Data006840-2026_ocds_release.json
Summary:
This OCDS data package provides official information regarding Blackpool Council's tender for the maintenance and periodic servicing of air conditioning and air handling plant.
PDF
Official PDF Version
Technical Specifications006840-2026_official.pdf
Summary:
Blackpool Council seeks a single provider for comprehensive maintenance, servicing, and repair of air conditioning and air handling plant, including asset management and health & safety compliance.
HTM
Tender Notice
General Information006840-2026.html
Summary:
Blackpool Council seeks a single provider for comprehensive maintenance and periodic servicing of air conditioning and air handling plant, including operation, inspection, repairs, asset management, and health and safety compliance, with an estimated value of £220,000 over an initial two-year contract.

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60
Good

Tender Quality Score

This tender provides a clear description of the required services but suffers from critical omissions regarding evaluation criteria and the lack of e-submission, significantly impacting fairness and practicality.

Score Breakdown

Legal Compliance70/100

The procedure type and CPV codes are clearly defined. However, the tender lacks explicitly stated mandatory exclusion grounds, which is a significant omission for legal compliance. The missing reveal date also impacts transparency.

Missing explicit mandatory exclusion grounds
Missing reveal date
Clarity60/100

The service description and AI-extracted requirements are clear and unambiguous. However, the complete absence of specified evaluation criteria is a critical flaw, making it difficult for bidders to understand how their proposals will be judged.

No evaluation criteria specified
Completeness65/100

Basic information such as title, reference, organization, value, and duration are well-defined. All listed documents are available. Nevertheless, the critical omission of evaluation criteria significantly impacts the completeness of the tender package.

No evaluation criteria specified
Fairness55/100

While the value is disclosed and requirements appear generic, the absence of evaluation criteria severely compromises transparency and objectivity. The lack of e-submission also creates barriers to equal access for potential bidders.

No evaluation criteria specified
No e-submission enabled
Practicality50/100

The tender explicitly states no e-submission, which is a significant practical hurdle in modern procurement. A direct document URL is not provided, and while the contract start date and duration are known, the lack of electronic processes reduces overall practicality.

No e-submission supported
Document URL not explicitly provided
Data Consistency75/100

Most key fields are populated, and dates are logical and consistent. However, minor inconsistencies include missing codes for 'Type' and 'Procedure', and an empty 'Liable Person' field.

Missing codes for 'Type' and 'Procedure'
Empty 'Liable Person' field
Sustainability20/100

The tender explicitly lacks any green, social, or innovation criteria, indicating a missed opportunity for incorporating sustainable procurement practices.

Not green procurement
No social criteria

Strengths

Clear and unambiguous service description
Estimated value and contract duration are clearly specified
CPV code and NUTS code are provided
Documents are available with summaries
No active disputes or suspensions

Concerns

Absence of explicit evaluation criteria
Lack of electronic submission (e-submission)
Missing explicit mandatory exclusion grounds
No focus on green, social, or innovation aspects
Missing 'Liable Person' and procedure codes

Recommendations

1. Clearly define and publish comprehensive evaluation criteria to ensure transparency and fairness for all bidders.
2. Implement an e-submission platform to enhance accessibility and efficiency for bidders, aligning with modern procurement standards.
3. Include explicit mandatory exclusion grounds in line with national procurement regulations to ensure legal compliance.

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B
Tender Quality Score
60/ 100 · Good

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