United Kingdom25 days leftOpen

25117 Mould remediation in Cambridgeshire Archive

Tender Overview

LOCATION

East Anglia, United Kingdom

VALUE

£85,000

DEADLINE

February 27, 2026 at 12:00

CATEGORY

Other

CPV CODE

92510000

REFERENCE

008229-2026

Project Timeline

Contact Information

View Original

Original Tender Description

The Authority is seeking a specialist and established Provider, with the proven track record and expertise of the remediation of mould from archival materials held by Cambridgeshire County Council. The materials are of historical and evidential value, and the contractor must demonstrate appropriate conservation expertise and facilities. The Authority is looking for the successful bidder to deliver on all requirement of removing the mould from the quantity of items as described: • 550 large format volumes belonging to Cambridgeshire Archives • 312 Notice books belonging to Cambridgeshire Registration Service • 458 registers belonging to Cambridgeshire Registration Service The Contractor must achieve complete removal of active mould and contamination while preserving the physical and chemical integrity of all collection materials. Treatments must not compromise the legibility, structure, or long-term stability of the items. The successful bidder must ensure that all treated items are free from active mould and residual contamination.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are mentioned in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be an established Provider.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate a proven track record in the remediation of mould from archival materials.
  • Possess proven expertise in the remediation of mould from archival materials.
  • Demonstrate appropriate conservation expertise.
  • Possess appropriate facilities for mould remediation and conservation.
  • Be capable of delivering complete removal of active mould and contamination from 550 large format volumes, 312 Notice books, and 458 registers (total 1320 items).
  • Ensure the preservation of the physical and chemical integrity of all collection materials during treatment.
  • Ensure treatments do not compromise the legibility, structure, or long-term stability of the items.
  • Guarantee that all treated items are free from active mould and residual contamination.
💰

FINANCIAL REQUIREMENTS

  • Be capable of delivering services within an estimated contract value of 85,000 EUR.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline: 2026-02-27T12:00:00+00:00.
  • Provide evidence demonstrating proven track record, expertise, conservation expertise, and appropriate facilities.

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HTM
Lot L-1
OCDS DataL-1.html
Summary:
This document is a Find a Tender contract award notice detailing a past procurement by West Suffolk Council for Mycelia Biodiversity Net Gain Software, awarded to VERNA EARTH SOLUTIONS LTD.
DOC
OCDS Record
OCDS Data008229-2026_ocds_record.json
Summary:
Cambridgeshire County Council seeks specialist providers with proven expertise in mould remediation for historical archival materials, requiring complete removal of active mould while preserving item integrity.
DOC
OCDS Release Package
OCDS Data008229-2026_ocds_release.json
Summary:
This OCDS data package contains the official tender details from Cambridgeshire County Council for specialist providers to remediate mould from approximately 1320 historical archival materials, requiring proven conservation expertise and facilities to preserve item integrity.
PDF
Official PDF Version
Administrative Documents008229-2026_official.pdf
Summary:
Cambridgeshire County Council seeks a specialist and established provider with proven expertise and facilities for the complete remediation of active mould from approximately 1320 historical archival materials, ensuring preservation of their physical and chemical integrity.
HTM
Tender Notice
Administrative Documents008229-2026.html
Summary:
Cambridgeshire County Council seeks a specialist provider with proven expertise and facilities for mould remediation of 1320 historical archival items, ensuring complete removal without compromising their integrity.

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57
Fair

Tender Quality Score

This tender provides a clear description of the specialized mould remediation services required for archival materials but suffers from significant omissions regarding evaluation criteria and mandatory exclusion grounds, impacting fairness and legal compliance.

Score Breakdown

Legal Compliance60/100

The tender defines the procedure type and CPV code appropriately, and there are no reported disputes. However, the absence of a reveal date and explicit mandatory exclusion grounds in the provided information represents a notable legal compliance gap.

Missing reveal date
No explicit mandatory exclusion grounds
Clarity65/100

The description of the required services, technical capabilities, and desired outcomes is exceptionally clear and unambiguous. However, the complete absence of specified evaluation criteria is a critical flaw, making it difficult for bidders to understand how their proposals will be assessed.

Missing evaluation criteria
Completeness60/100

While essential information such as title, organization, value, duration, and location is provided, the tender is incomplete due to the critical omission of evaluation criteria. The reveal date and some procedural codes are also missing.

Missing evaluation criteria
Missing reveal date
Fairness45/100

The estimated value is disclosed, and the requirements, while specialized, do not appear overtly tailored. However, the lack of transparent evaluation criteria is a major fairness concern, potentially leading to subjective assessment. The absence of e-submission also limits equal access for all potential bidders.

Missing evaluation criteria
No e-submission
Practicality55/100

The contract start date and duration are clearly specified. A significant practical drawback is the lack of electronic submission, which can complicate the bidding process for potential providers.

No e-submission
Data Consistency75/100

Key dates are logical and consistent, and the tender status is active with no reported disputes. Minor inconsistencies include empty fields for the liable person and specific procedure codes, as well as the missing reveal date.

Missing liable person
Missing procedure/type codes
Sustainability20/100

The tender does not incorporate any green procurement, social, or innovation criteria. There is no indication of EU funding, which often drives higher sustainability standards.

No green procurement
No social criteria

Strengths

Clear description of required services and technical capabilities
Value, duration, and contract start date are specified
CPV code is appropriate for the service
Documents are available for review

Concerns

Critical absence of evaluation criteria
No explicit mandatory exclusion grounds mentioned
Lack of electronic submission
Missing reveal date and some procedural codes
No integration of sustainability aspects

Recommendations

1. Clearly define and publish comprehensive evaluation criteria to ensure transparency and fairness.
2. Explicitly state all mandatory and discretionary exclusion grounds.
3. Implement electronic submission to enhance accessibility and streamline the bidding process.

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Tender Quality Score
57/ 100 · Fair

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