Tenders

Extension of existing Dynamic Purchasing System (DPS) for External Print Services

Open
Deadline
1088 days left
February 23, 2029
Contract Details
Category
Other
Reference
015810-2026
Value
Not disclosed
Location
London, United Kingdom
Published
February 23, 2026
CPV Code
Project Timeline

Tender Published

February 20, 2026

Deadline for Questions

February 16, 2029

Submission Deadline

February 23, 2029

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Budget
Not disclosed
Duration
29 months
Location
London
Type
Other
62
Quality Score/100
Good

Original Tender Description

This is an extension for the Council's Dynamic Purchasing System (DPS) for External Print Service contracts. The Authority is extending the validity of its existing DPS for a further 29 month period starting from 1 October 2026 until 23 February 2029. Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely that it may be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS. For previous information regarding this DPS, please refer to the original Contract Notice, reference 2021/S 000-013361, url: https://www.find-tender.service.gov.uk/Notice/013361-2021? For the avoidance of doubt, those providers that are already on the existing DPS do not need to respond to this contract notice as they are already admitted.

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Requirements & Qualifications

13 requirements across 5 categories

Submission (4)
Mandatory (3)
Compliance (4)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS4
--Applications to join the DPS can be submitted at any time during its validity.
--The application must be submitted by 23 February 2029, which is the end date of the DPS validity.
--Follow the application process detailed in the original Contract Notice (reference 2021/S 000-013361, URL: https://www.find-tender.service.gov.uk/Notice/013361-2021).
MANDATORY EXCLUSION GROUNDS3
--The organisation must not be subject to any mandatory grounds for exclusion.
--Refer to the original Contract Notice (reference 2021/S 000-013361, URL: https://www.find-tender.service.gov.uk/Notice/013361-2021) for the specific grounds for exclusion.
--Organisations found to be subject to exclusion grounds during the DPS validity may be removed from the DPS.
ELIGIBILITY REQUIREMENTS4
--The organisation must satisfy the selection criteria for joining the Dynamic Purchasing System (DPS).
--Refer to the original Contract Notice (reference 2021/S 000-013361, URL: https://www.find-tender.service.gov.uk/Notice/013361-2021) for the specific selection criteria.
--The organisation must be capable of providing External Print Services.
TECHNICAL CAPABILITY REQUIREMENTS1
--The organisation must demonstrate the technical capabilities required for providing External Print Services as specified in the original Contract Notice (reference 2021/S 000-013361, URL: https://www.find-tender.service.gov.uk/Notice/013361-2021).
FINANCIAL REQUIREMENTS1
--The organisation must meet the financial requirements as specified in the original Contract Notice (reference 2021/S 000-013361, URL: https://www.find-tender.service.gov.uk/Notice/013361-2021).

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62
Good

Tender Quality Score

This tender notice for a DPS extension is moderately clear and legally compliant, but suffers from significant completeness and fairness issues due to the lack of direct document content and heavy reliance on external references for critical details.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and provides a valid reference to the original DPS notice. However, the CPV code is overly broad, and the classified value reduces transparency, though the DPS mechanism itself is compliant.

Broad CPV code (79000000) for specific print services
Estimated value is classified
Clarity60/100

While the description of the DPS extension is clear, all substantive requirements, selection criteria, and evaluation criteria are not present in this notice and instead refer to an external original contract notice. This significantly reduces the self-contained clarity of the current document.

All detailed requirements and criteria refer to an external document
Evaluation criteria not specified in this notice
Completeness50/100

The tender is incomplete as a standalone document. Although 4 documents are listed, no content or summaries are provided for them, and all critical requirements and criteria are external references. This forces applicants to seek information elsewhere.

No content provided for the 4 listed tender documents
All detailed requirements and criteria are external references
Fairness60/100

Fairness is impacted by the lack of direct access to tender document content and the classified estimated value. While the DPS allows continuous application, the absence of evaluation criteria within this notice reduces transparency for new applicants.

No content provided for the listed tender documents
Estimated value is classified
Practicality65/100

The practicality is moderate. While a URL to the original notice is provided, the lack of content for the current tender documents and no explicit confirmation of electronic submission (flagged as 'No e-submission' by automated check) create hurdles for potential applicants.

No content provided for the listed tender documents
No explicit confirmation of electronic submission (flagged by automated check)
Data Consistency90/100

Key dates are logical and consistent, and most essential fields are populated. Minor fields like 'Liable Person' and 'Type Code' are missing, but this does not affect overall data integrity.

'Liable Person' field is empty
'Type Code' for Restricted procedure is empty
Sustainability20/100

The tender does not include any specific mentions of green procurement, social aspects, or innovation focus, indicating a missed opportunity to promote sustainable practices.

No mention of green procurement
No social aspects included

Strengths

Clear description of the DPS extension and its purpose
Reference provided to the original contract notice for detailed information
Continuous application process for new suppliers, enhancing market access
Clear start and end dates for the extension duration
Basic tender information (title, reference, organization) is well-populated

Concerns

All detailed requirements, selection criteria, and evaluation criteria are external references, not contained within this notice
No content provided for the 4 listed tender documents, hindering immediate access to information
Estimated value is classified, reducing transparency for potential bidders
CPV code (79000000) is too broad for 'External Print Services'
No explicit confirmation of electronic submission, and flagged as 'No e-submission' by automated check

Recommendations

1. Include all relevant tender documents with content directly in the notice or provide direct, accessible URLs to them.
2. Provide a more specific CPV code (e.g., 79800000 or 79810000) to accurately reflect the service.
3. Explicitly state whether electronic submission is supported and provide clear instructions for the application process.

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