United Kingdom47 days leftOpen

Road Surface Treatments - DPS

Tender Overview

ORGANIZATION

Dorset Council

LOCATION

Gloucestershire, Wiltshire and Bristol/Bath area, United Kingdom

VALUE

£20,000,000

DEADLINE

March 21, 2026 at 14:00

CATEGORY

Other

CPV CODE

45233120

REFERENCE

006660-2022

Project Timeline

Contact Information

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Original Tender Description

This Dynamic Purchasing System is for the provision of the following Road Surface Treatment Services: • Premium Surface Dressing • Micro Asphalting and Footway Surface Treatments • Carriageway Retexturing • Joint Sealing • Asphalt Preservation • In-Situ Road Recycling • Spray Injection Patching The publishing of this Contract Notice is to communicate the renewal of the above DPS which was originally established in March 2018 for a 4 year period. This DPS is now to be renewed for a 4 further year period which will end March 2026. Applications to participate with this DPS can be made on the portal: www.supplyingthesouthwest.org.uk - REF:DN318931 Any organisation already awarded onto the DPS will remain. Any new applications can continue to be made at the above mentioned address. The estimated value of £20 million provided on this notice is based on the estimated total value of requirements over the next 4 year period and does not include the value of the original 4 year period of the DPS. The following Authorities will continue to have access to this DPS: - Bournemouth, Christchurch and Poole Council - Devon County Council - Plymouth City Council - Swindon Borough Council
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided tender information.

ELIGIBILITY REQUIREMENTS

  • The bidding entity must be an organisation.
  • The bidding entity must be able to provide at least one of the specified Road Surface Treatment Services.
  • The bidding entity must apply to participate in the Dynamic Purchasing System (DPS).
  • The bidding entity must be able to operate within the geographical areas covered by Dorset Council, Bournemouth, Christchurch and Poole Council, Devon County Council, Plymouth City Council, and Swindon Borough Council.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidding entity must be capable of providing Premium Surface Dressing services.
  • The bidding entity must be capable of providing Micro Asphalting and Footway Surface Treatments.
  • The bidding entity must be capable of providing Carriageway Retexturing services.
  • The bidding entity must be capable of providing Joint Sealing services.
  • The bidding entity must be capable of providing Asphalt Preservation services.
  • The bidding entity must be capable of providing In-Situ Road Recycling services.
  • The bidding entity must be capable of providing Spray Injection Patching services.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, financial ratios) are explicitly stated in the provided tender information.
📋

SUBMISSION REQUIREMENTS

  • Applications must be submitted via the `www.supplyingthesouthwest.org.uk` portal.
  • Applications must include the reference number DN318931.
  • Applications can be submitted until March 21, 2026, 14:00:00.

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PDF
Official PDF Version
PDF006660-2022_official.pdf
Summary:
This document announces the renewal of a £20 million Dynamic Purchasing System for various road surface treatment services across multiple councils in Southwest England, inviting new applications to join the system until March 2026.

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70
Good

Tender Quality Score

This tender describes the renewal of a Dynamic Purchasing System (DPS) for road surface treatment services, which is a positive approach for continuous market access. However, the provided information is highly superficial, lacking essential tender documentation and detailed requirements.

Score Breakdown

Legal Compliance100/100

The use of a Dynamic Purchasing System (DPS) is a legally sound procurement tool, promoting continuous market access. However, the absence of explicitly stated mandatory exclusion grounds in the provided text, while typically covered by standard regulations, represents a documentation gap. The 'Restricted procedure' classification is broadly consistent with the selection phase of a DPS.

Mandatory exclusion grounds are not explicitly detailed in the provided tender information, which should be clearly communicated to potential bidders.
Clarity40/100

The description of the services required and the application portal is clear. The explanation of the DPS renewal and estimated value is also well-articulated. However, the actual criteria for admission to the DPS are vague, lacking specific details on how 'capability' will be assessed.

Lack of specific criteria for assessing technical capability beyond a general statement of being 'capable of providing' services.
Absence of detailed financial requirements.
Completeness83/100

This is the most significant weakness. The tender information is severely incomplete, functioning more as a high-level notice than a comprehensive tender document. Crucial elements such as full tender documents, detailed selection criteria (financial, technical), and evaluation criteria are entirely missing.

No tender documents are attached or referenced beyond the portal link, making it impossible to assess the full scope of requirements.
Absence of specific financial requirements (e.g., minimum turnover, financial ratios).
Fairness80/100

The DPS model inherently promotes fairness by allowing new entrants at any time. However, the lack of detailed and transparent requirements for admission creates an uneven playing field. The requirement for a single entity to be capable of providing *all seven* highly specialized road surface treatment services is potentially overly restrictive, favoring larger, multi-service providers and potentially limiting participation from specialized SMEs.

The requirement for a single entity to provide all seven specialized services for technical capability is highly restrictive and could be perceived as tailored towards larger, integrated companies, potentially limiting competition and SME participation.
Lack of transparent and detailed selection criteria makes it difficult for new applicants to understand how to successfully join the DPS, potentially favoring incumbents or those with prior knowledge of the authority's expectations.
Practicality40/100

The DPS model is practical for the contracting authorities to manage ongoing needs for road surface treatments. The application process via a dedicated portal is also practical. However, the lack of detailed requirements makes it impractical for potential bidders to prepare a comprehensive and competitive application without further, currently unavailable, information.

Bidders cannot practically prepare a robust application without access to comprehensive tender documents and detailed selection criteria.
Data Consistency100/100

The provided information is internally consistent, particularly regarding the DPS renewal, estimated value calculation, and participating authorities. The timeline and reference details are clear.

Sustainability0/100

There is no mention of any environmental, social, or innovation criteria within the provided tender information. This represents a missed opportunity to integrate broader sustainability objectives into the procurement process.

No explicit sustainability (environmental, social) criteria are mentioned.
No innovation focus is specified.

Strengths

Utilizes a Dynamic Purchasing System (DPS), promoting continuous market access and flexibility for both authorities and suppliers.
Clear scope of required services is provided.
Involves multiple contracting authorities, indicating potential for efficiency and scale.
Clear instructions for application submission via a dedicated portal.

Concerns

Absence of comprehensive tender documents, making it impossible to fully understand the requirements and process.
Lack of detailed financial and technical capability requirements, hindering fair and transparent assessment of bidders.
The requirement for a single entity to provide all seven specialized services is highly restrictive and potentially tailored to larger, integrated companies, limiting competition.
Missing explicit evaluation criteria for admission to the DPS, reducing transparency.
No integration of sustainability, social, or innovation criteria.

Recommendations

1. Publish comprehensive tender documents detailing all selection criteria (financial, technical, exclusion grounds) and the full application process.
2. Clarify whether bidders must be capable of providing *all* listed services or if applications for specific service categories are permissible, to encourage broader market participation.
3. Integrate clear sustainability, social, and innovation criteria into the DPS requirements to align with modern public procurement best practices.

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Tender Quality Score
70/ 100 · Good

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