United Kingdom18 days leftOpen

Holiday Activity Fund

Tender Overview

LOCATION

North Yorkshire, United Kingdom

VALUE

£630,000

DEADLINE

February 20, 2026 at 12:00

CATEGORY

Other

CPV CODE

85000000

REFERENCE

007667-2026

Project Timeline

Contact Information

View Original

Original Tender Description

North Yorkshire Council is seeking to appoint a Supplier to support the Council in the design, coordination and delivery of its Department of Education funded Holiday Activities & Food Programme (HAF) for children who are eligible for free school meals. This contract is to provide programme management arrangements.
⚠️

MANDATORY EXCLUSION GROUNDS

  • The provided summaries do not detail any specific mandatory exclusion grounds.

ELIGIBILITY REQUIREMENTS

  • The provided summaries mention "participation conditions" but do not detail any specific eligibility requirements.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to design the Holiday Activities & Food Programme (HAF).
  • Capability to coordinate the Holiday Activities & Food Programme (HAF).
  • Capability to deliver the Holiday Activities & Food Programme (HAF).
  • Capability to provide programme management arrangements for the HAF programme.
  • Expertise in managing Department of Education funded programmes.
  • Experience working with programmes for children eligible for free school meals.
💰

FINANCIAL REQUIREMENTS

  • The provided summaries state the estimated contract value but do not detail any specific financial requirements for bidders (e.g., minimum turnover, financial stability).
📋

SUBMISSION REQUIREMENTS

  • Submit a bid by the deadline: 2026-02-20T12:00:00+00:00.
  • Address the scope of programme management for the HAF programme.
  • Address the design, coordination, and delivery aspects of the HAF programme.

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DOC
OCDS Record
OCDS Data007667-2026_ocds_record.json
Summary:
The North Yorkshire Council is seeking a supplier for programme management services to design, coordinate, and deliver its Department of Education funded Holiday Activities & Food Programme (HAF) for children eligible for free school meals.
DOC
OCDS Release Package
OCDS Data007667-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about the North Yorkshire Council's tender for a supplier to manage its Department of Education funded Holiday Activities & Food Programme (HAF).
PDF
Official PDF Version
General Information007667-2026_official.pdf
Summary:
North Yorkshire Council is seeking a supplier to manage its Department of Education funded Holiday Activities & Food Programme (HAF) for children eligible for free school meals, with an estimated value of £630,000 and a 3-year contract duration.
HTM
Tender Notice
General Information007667-2026.html
Summary:
This tender notice from North Yorkshire Council for a Holiday Activities & Food Programme management contract outlines the scope, estimated value, key dates, participation conditions, and high-level award criteria.

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70
Good

Tender Quality Score

This tender presents a clear service description but suffers from significant deficiencies in evaluation criteria, eligibility requirements, and the absence of e-submission, impacting its overall quality and transparency.

Score Breakdown

Legal Compliance75/100

The procedure type and CPV code are correct, and there are no disputes. However, the missing reveal date, unspecified evaluation criteria, and lack of detailed exclusion and eligibility grounds represent notable legal compliance gaps for a public tender.

Missing reveal date
No evaluation criteria specified
Clarity70/100

The service description and technical capability requirements are clear. Nevertheless, the critical absence of detailed evaluation criteria, mandatory exclusion grounds, eligibility, and financial requirements makes the tender significantly unclear for potential bidders.

No evaluation criteria specified
Mandatory exclusion grounds, eligibility, and financial requirements not detailed
Completeness70/100

Basic information such as title, reference, organization, value, and duration is present. However, crucial elements like detailed evaluation criteria, mandatory exclusion grounds, eligibility, and financial requirements are notably absent, making the tender incomplete.

No evaluation criteria specified
Mandatory exclusion grounds, eligibility, and financial requirements not detailed
Fairness65/100

The lack of specified evaluation criteria is a major fairness concern, as bidders cannot understand how their proposals will be judged. The absence of an e-submission option also limits equal access and modern procurement practices.

No evaluation criteria specified
No e-submission option
Practicality65/100

The absence of electronic submission support is a significant practical drawback in contemporary procurement. Other practical aspects, such as the contract start date and duration, are clearly defined.

No e-submission supported
Data Consistency90/100

Key populated fields are largely consistent and logical, particularly regarding dates and status. Minor gaps exist in fields like 'Liable Person' and procedure codes, but these do not significantly impact overall data consistency.

Liable Person field is empty
Missing codes for Type and Procedure
Sustainability50/100

While the Holiday Activities & Food Programme itself has an inherent social purpose, the tender documentation does not explicitly incorporate green procurement, additional social criteria for the supplier's operations, or innovation focus.

Not green procurement
No explicit social criteria for supplier operations

Strengths

Clear description of the service required
Estimated value and contract duration are clearly specified
CPV code is appropriately assigned
No active disputes or suspensions
Availability of multiple tender documents

Concerns

Absence of detailed evaluation criteria
Lack of specific mandatory exclusion grounds, eligibility, and financial requirements
No electronic submission option
Missing reveal date (impacts transparency)
Limited focus on broader sustainability aspects

Recommendations

1. Publish comprehensive evaluation criteria to ensure transparency and fairness for all bidders.
2. Detail all mandatory exclusion grounds, eligibility, and financial requirements for bidders.
3. Implement an e-submission platform to enhance accessibility and efficiency in the procurement process.

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B
Tender Quality Score
70/ 100 · Good

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