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Visit Newquay Website Design and Build (Revised)

Tender Overview

ORGANIZATION

Newquay Town Council

LOCATION

United Kingdom, United Kingdom

VALUE

£85,200

DEADLINE

February 02, 2026 at 12:00

CATEGORY

Other

CPV CODE

72200000

REFERENCE

004557-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Newquay Town Council wishes to issue this Tender Summary Notice in relation to the above procurement exercise. The Council originally published an Invitation to Tender (ITT) on 3 December 2025 for the design and build of the Visit Newquay website, the Council's official tourism and destination management platform. Following publication, the Council became aware that a number of technical difficulties affected the visibility and accessibility of several important tender documents on procurement website. As a result of these issues, the Council considers it necessary to revise the submission timetable and provide clarification on the process going forward, as this is necessary to ensure that all suppliers are given a fair and reasonable opportunity to respond with access to the full and correct information. Key Updates Due to the technical issues encountered, any submissions previously made cannot be accepted. All suppliers wishing to participate must submit a new, complete tender submission in line with the revised timetable. To reduce administrative burden and in recognition of the issues encountered, the Council will not require hard copy submissions for this tender. Revised Submission Timetable: Deadline for clarification questions: 12:00 noon, Monday 26 January 2026 Deadline for electronic tender submissions: 12:00 noon, Monday 2 February 2026 All submissions must be sent electronically by email to: tenders@newquay.gov.uk An acknowledgement email will be issued for all valid submissions received. Newquay Town Council thanks all interested suppliers for their understanding and continued interest in this opportunity.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Based on the provided information, no specific mandatory exclusion grounds have been detailed.

ELIGIBILITY REQUIREMENTS

  • Suppliers must submit a new, complete tender submission to participate.
  • Suppliers must be capable of designing and building the Visit Newquay website.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Design and build the Visit Newquay website, serving as the Council's official tourism and destination management platform.
  • Note: The "Detailed Specification Document" (A-10531.html), which would contain specific technical requirements, is currently unavailable ("Page not found"). Bidders should seek this document for full technical requirements.
💰

FINANCIAL REQUIREMENTS

  • Submit a financial proposal using the "Pricing Schedule" (A-10535.html).
📋

SUBMISSION REQUIREMENTS

  • Submit a new, complete tender submission; previous submissions will not be accepted.
  • All submissions must be sent electronically by email.
  • Email submissions to tenders@newquay.gov.uk.
  • Submission deadline: 12:00 noon, Monday 2 February 2026.
  • No hard copy submissions are required.
  • Submit clarification questions by 12:00 noon, Monday 26 January 2026.
  • Adhere to the "mandatory format for tender responses" (A-10534.html).
  • Include the "Pricing Schedule" (A-10535.html) in the submission.
  • Ensure the submission is valid to receive an acknowledgement email.

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HTM
Attachment A-10530
General InformationA-10530.html
Summary:
Newquay Town Council has reissued the tender for the Visit Newquay website design and build, requiring all new electronic submissions by February 2, 2026, due to previous technical issues.
HTM
Attachment A-10531
Technical SpecificationsA-10531.html
Summary:
This document, titled "Detailed Specification Document," is currently unavailable, displaying a "Page not found" error on the Find a Tender website, indicating that the technical details for the tender are missing.
HTM
Attachment A-10533
Tender ConditionsA-10533.html
Summary:
This document, intended to provide background, instructions, and conditions for the Visit Newquay website tender, is crucial for understanding the revised submission process and requirements.
HTM
Attachment A-10534
Submission FormsA-10534.html
Summary:
This document, specified as the mandatory format for tender responses, is for the design and build of the Visit Newquay website, requiring all new electronic submissions by 12:00 noon on Monday, 2 February 2026, due to previous technical issues.
HTM
Attachment A-10535
Financial RequirementsA-10535.html
Summary:
This document, intended as the Pricing Schedule, outlines the financial proposal requirements for the design and build of the Visit Newquay website, requiring a new electronic submission by February 2, 2026.
HTM
Attachment A-10536
Administrative DocumentsA-10536.html
Summary:
This document, currently a "Page not found" error, is intended to publish responses to clarification questions for the Visit Newquay website tender, which has a revised electronic submission deadline of 2 February 2026.
DOC
OCDS Record
OCDS Data004557-2026_ocds_record.json
Summary:
Newquay Town Council has reissued the tender for the Visit Newquay website design and build, revising the submission deadline to 2 February 2026 and requiring new electronic submissions due to prior technical issues.
DOC
OCDS Release Package
OCDS Data004557-2026_ocds_release.json
Summary:
Newquay Town Council has re-issued the tender for the Visit Newquay website design and build, requiring new electronic submissions by February 2, 2026, due to previous technical issues.
PDF
Official PDF Version
Administrative Documents004557-2026_official.pdf
Summary:
Newquay Town Council has reissued the tender for the Visit Newquay website design and build, requiring all suppliers to submit new electronic proposals by February 2, 2026, due to previous technical issues.
HTM
Tender Notice
Administrative Documents004557-2026.html
Summary:
Newquay Town Council has re-issued the tender for the Visit Newquay website design and build due to technical issues, requiring all suppliers to submit new electronic tenders by February 2, 2026, as per the revised timetable.

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27
Needs Improvement

Tender Quality Score

This tender is critically flawed due to the absence of essential technical specifications and evaluation criteria, rendering it unfair and practically unworkable for potential bidders.

Score Breakdown

Legal Compliance30/100

The absence of critical technical specifications (A-10531) and explicit evaluation criteria fundamentally violates principles of transparency and equal treatment in public procurement. The re-issuance, intended to rectify previous issues, has failed to ensure legal compliance regarding complete and accessible tender documentation.

Missing 'Detailed Specification Document' (A-10531)
No evaluation criteria specified
Clarity25/100

While the re-issuance process is clearly described, the core subject matter of the tender—what needs to be built and how it will be judged—is fundamentally unclear due to the missing 'Detailed Specification Document' and the complete absence of evaluation criteria.

Missing 'Detailed Specification Document' (A-10531)
No evaluation criteria specified
Completeness20/100

The tender is severely incomplete as the 'Detailed Specification Document' (A-10531), which would contain specific technical requirements, is unavailable. The lack of specified evaluation criteria and the 'Page not found' error for clarification responses (A-10536) further compound this incompleteness.

Missing 'Detailed Specification Document' (A-10531)
No evaluation criteria specified
Fairness15/100

The inability to access the 'Detailed Specification Document' and the absence of evaluation criteria create a highly unfair bidding environment, making it impossible for suppliers to prepare a competitive and compliant proposal. The revised submission deadline, while technically meeting minimums, is unreasonable given the critical missing information.

Missing 'Detailed Specification Document' (A-10531)
No evaluation criteria specified
Practicality20/100

Despite supporting electronic submission via email, the practical ability for any supplier to formulate a meaningful and compliant bid is severely hampered by the missing technical specifications and evaluation criteria. It is practically impossible to respond effectively to this tender.

Missing 'Detailed Specification Document' (A-10531)
No evaluation criteria specified
Data Consistency70/100

The narrative regarding the tender's re-issuance due to technical issues is consistent across the provided documents. Dates are logical and consistent. However, minor fields like 'Type Code', 'Procedure Code', and 'Liable Person' are not populated.

Missing Type and Procedure codes
Missing Liable Person
Sustainability20/100

The tender documentation provides no indication of green procurement, social aspects, or innovation focus. There is no mention of EU funding, which often correlates with higher sustainability standards.

No green procurement criteria
No social aspects mentioned

Strengths

Clear communication regarding the re-issuance and revised timetable
Electronic submission via email is supported
Basic tender information (title, value, duration) is provided
CPV code is correctly assigned

Concerns

Critical 'Detailed Specification Document' (A-10531) is missing ('Page not found')
No evaluation criteria are specified, making assessment impossible
'Clarification Responses' document (A-10536) is also missing
The revised submission deadline is too short given the missing critical information
Lack of any sustainability, social, or innovation considerations

Recommendations

1. Immediately withdraw and re-publish the tender with all essential documents, especially the 'Detailed Specification Document' and clear evaluation criteria.
2. Ensure all linked documents are fully accessible and functional before publication.
3. Provide a reasonable new submission deadline that allows sufficient time for bidders to prepare comprehensive proposals based on complete information.

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D
Tender Quality Score
27/ 100 · Needs Improvement

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