United Kingdom4 days leftOpen

Commercial Kitchen and Laundry Equipment Maintenance and Supply

Tender Overview

ORGANIZATION

Cumberland Council

LOCATION

Cumbria, United Kingdom

VALUE

£700,000

DEADLINE

February 06, 2026 at 12:00

CATEGORY

Other

CPV CODE

39141000

REFERENCE

001905-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Cumberland Council (the Council) is seeking to appoint a competent Service Provider for the undertaking of works associated with the statutory testing/inspection and planned maintenance "PPM"; as well as breakdown repairs of all catering and laundry equipment in a range of Council properties, as set out in Schedules 1, 2 & 3: Asset List & Pricing Document, specifically in properties listed in Schedule 1 Site List. The works will also include Kitchen Extract, Gas Interlock and Ductwork Cleaning of all commercial equipment associated with catering and laundry activities. Overall, this Contract shall achieve the delivery of statutory compliant, working equipment in Council buildings. A key deliverable will be a rapid response to emergency repairs where it is critical to the catering service operation.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be a competent Service Provider.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Undertake statutory testing/inspection of all catering and laundry equipment.
  • Perform planned preventative maintenance (PPM) on all catering and laundry equipment.
  • Execute breakdown repairs for all catering and laundry equipment.
  • Provide services across a range of Council properties as specified in Schedule 1 Site List.
  • Conduct Kitchen Extract Cleaning for commercial equipment.
  • Conduct Gas Interlock Cleaning for commercial equipment.
  • Conduct Ductwork Cleaning for commercial equipment associated with catering and laundry activities.
  • Ensure the delivery of statutory compliant, working equipment in Council buildings.
  • Provide a rapid response to emergency repairs where critical to catering service operation.
  • Possess the capability to service equipment detailed in Schedules 1, 2 & 3: Asset List & Pricing Document.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements are detailed in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by 2026-02-06 12:00:00.

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PDF
Official PDF Version
PDF001905-2026_official.pdf
Summary:
Cumberland Council seeks a service provider for statutory testing, planned maintenance, and breakdown repairs of commercial kitchen and laundry equipment, including associated cleaning services, with a focus on rapid emergency response.

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67
Good

Tender Quality Score

This tender is critically incomplete due to the absence of all supporting documents, including asset lists, site lists, and pricing schedules, making it impossible for bidders to prepare a comprehensive and accurate offer. Key selection and award criteria are also entirely missing, raising significant concerns about fairness and legal compliance.

Score Breakdown

Legal Compliance100/100

Legal compliance is severely compromised by the absence of mandatory exclusion grounds, clear eligibility criteria, and any specified evaluation criteria. This lack of detail makes the tender vulnerable to legal challenge and arbitrary decision-making.

No specific mandatory exclusion grounds detailed.
Vague eligibility requirement ('competent Service Provider').
Clarity40/100

While the general scope of services is described, the tender lacks critical clarity regarding the specific assets, locations, and expected pricing structure due to the complete absence of referenced schedules and documents. This makes it impossible for bidders to understand the full extent of the work.

Referenced Schedules 1, 2 & 3 (Asset List & Pricing Document, Site List) are missing.
Eligibility criteria 'competent Service Provider' is vague.
Completeness83/100

The tender is critically incomplete. All essential supporting documents, including asset lists, site lists, pricing documents, and detailed instructions for bidders, are entirely absent. Furthermore, there are no specified financial requirements or evaluation criteria.

No documents attached (Schedules 1, 2 & 3 are critical).
Missing financial requirements.
Fairness60/100

The complete absence of detailed eligibility, selection, and award criteria, coupled with missing essential documents, severely undermines the fairness of the procurement process. It creates an environment where decisions could be subjective and non-transparent, potentially favoring pre-selected bidders.

Absence of clear eligibility and selection criteria.
Missing evaluation criteria for award.
Practicality40/100

It is practically impossible for any bidder to prepare a meaningful and compliant offer based on the information provided. The absence of asset lists, site lists, and pricing documents means bidders cannot accurately scope the work or formulate a competitive price.

Bidders cannot accurately scope the work without asset and site lists.
Impossible to formulate a competitive price without pricing documents.
Data Consistency100/100

The provided text is internally consistent, but its consistency with the actual procurement process is questionable given the complete absence of all referenced external documents. The tender refers to schedules that are not provided.

Tender description and requirements refer to Schedules 1, 2 & 3 which are entirely missing.
Sustainability0/100

There is no indication that sustainability, green procurement, social criteria, or innovation aspects have been considered or integrated into this tender.

No green procurement criteria.
No social criteria.

Strengths

Clear title, reference, and organization specified.
General scope of services is well-described.
Estimated value and contract duration are provided.
Open procedure promotes competition (in principle).

Concerns

Complete absence of all referenced supporting documents (asset lists, site lists, pricing schedules).
Missing mandatory exclusion grounds and clear eligibility/selection criteria.
No specified evaluation criteria for bid assessment and award.
Vague 'competent Service Provider' requirement.
Lack of financial requirements and detailed submission instructions.

Recommendations

1. Immediately publish all missing supporting documents, especially Schedules 1, 2 & 3, and a comprehensive tender specification.
2. Clearly define mandatory exclusion grounds, detailed eligibility/selection criteria, and transparent award criteria.
3. Provide clear instructions for bid submission, including required forms and content.

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B
Tender Quality Score
67/ 100 · Good

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