Tenders

A DPS for sustainable and ethically sourced goods and services, delivering social value in local communities

Open

Deadline

796 days left

May 08, 2028

Contract Details

Original Tender Description

Bishop Wilkinson Catholic Education Trust (BWCET) are seeking to establish a Dynamic Purchasing System (DPS) for the provision of commonly used goods and services from a wide range of suppliers to create an ethical and sustainable supply chain to deliver social value in local communities. Education Commercial Services (ECS) is the trading name of Bishop Wilkinson Commercial Services Ltd, a wholly owned subsidiary of Bishop Wilkinson Catholic Education Trust (BWCET) who provide specialist procurement services to the education sector. Education Commercial Services (ECS) is focused on providing high quality commercial support to the education sector with a specific focus on supporting the North East region. Our goal is to ensure we use the most effective and compliant route to market for the customer, taking into account their individual objectives whilst identifying savings, social value benefits and supporting the local economy and communities. Although ECS currently has a focus within the education sector in the North East, the DPS will be available and open to the full Public Sector to access an ethical and sustainable supply chain for commonly used goods and services across all regions within the United Kingdom (UK). The DPS has been designed and set up to have a focus on ethical and sustainable practices across suppliers and their supply chain to drive social value outcomes The DPS will create the following benefits across all sectors, locations and suppliers: • support local SMEs, charities and social enterprises by providing a platform for growth thereby supporting the local economy • increase the creation of social value within the following themes: Covid-19 Recovery, Tackling Economic Inequality, Fighting Climate Change, Equal Opportunity and Wellbeing • reduce impact on the environment, whether this be carbon, water, waste reduction and/or circular economy principles • encourage 10-day payment terms for suppliers and subcontractors to support local businesses • create supplier awareness and encourage suppliers to embed new working practices in relation to ethical supply, sustainability, community and employee support throughout the supply chain When applying to the DPS suppliers, are required to indicate which categories they are applying for, in order to be invited to the relevant competitions. Customers will use the categories to shortlist appointed suppliers and invite them to further competition The three (3) categories compromise of: • Service Category • Geographical Location • Additional Capabilities

Green Procurement

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Requirements & Qualifications

14 requirements across 5 categories

Submission (2)

Mandatory (1)

Compliance (4)

Technical (6)

Financial (1)

SUBMISSION REQUIREMENTS2

--Suppliers are required to indicate which categories they are applying for.

--Suppliers must submit their application by the deadline of 2028-05-08 00:00:00.

MANDATORY EXCLUSION GROUNDS1

--No mandatory exclusion grounds are explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS4

--Suppliers must be able to provide commonly used goods and services.

--Suppliers must be able to operate within the United Kingdom (UK).

--Suppliers must be able to demonstrate ethical and sustainable practices across their organization and supply chain.

TECHNICAL CAPABILITY REQUIREMENTS6

--Suppliers must demonstrate the ability to support local SMEs, charities, and social enterprises.

--Suppliers must demonstrate the ability to increase social value within the themes of Covid-19 Recovery, Tackling Economic Inequality, Fighting Climate Change, Equal Opportunity, and Wellbeing.

--Suppliers must demonstrate the ability to reduce environmental impact, including carbon, water, waste reduction, and/or circular economy principles.

FINANCIAL REQUIREMENTS1

--No financial requirements are explicitly stated in the provided information.

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Documents

1 documents available with AI summaries

Official PDF VersionPDF

012000-2022_official.pdf

This document is a contract notice for a Dynamic Purchasing System (DPS) established by Bishop Wilkinson Catholic Education Trust, seeking suppliers for sustainable and ethically sourced goods and services to deliver social value across the UK public sector.

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Good

Tender Quality Score

This tender outlines a Dynamic Purchasing System (DPS) with a commendable focus on ethical sourcing, sustainability, and social value. However, the critical absence of comprehensive tender documents and detailed evaluation criteria significantly hinders its quality and transparency for potential suppliers.

Score Breakdown

Legal Compliance100/100

The use of a DPS and the focus on social and sustainability criteria align with modern public procurement principles. However, the explicit absence of mandatory exclusion grounds and detailed legal requirements in the provided extract is a significant concern regarding full legal compliance and transparency.

•Absence of explicitly stated mandatory exclusion grounds.

•Lack of detailed legal requirements for suppliers (e.g., specific declarations, certifications).

Clarity40/100

The overarching objectives of the DPS, particularly regarding ethical practices, sustainability, and social value themes, are clearly articulated. Nevertheless, the practical 'how-to' for suppliers to demonstrate compliance and the specific evidence required for each criterion remain undefined, leading to ambiguity.

•Lack of specific details on how suppliers should demonstrate compliance with ethical, sustainable, and social value requirements.

•Undefined 'Service Category,' 'Geographical Location,' and 'Additional Capabilities' for application.

Completeness83/100

This is the tender's weakest aspect. The complete absence of actual tender documents (e.g., specifications, terms and conditions, full instructions) renders the provided information fundamentally incomplete for any supplier to prepare a compliant and informed application. Key financial requirements are also missing.

•Complete absence of actual tender documents.

•Missing detailed evaluation criteria for both selection and subsequent call-off awards.

Fairness80/100

The DPS structure, designed for openness and SME support, inherently promotes fairness. However, the lack of clear, objective evaluation criteria and detailed requirements could lead to subjective assessments, potentially undermining the principle of equal treatment among applicants.

•Absence of explicit, objective evaluation criteria could lead to subjective assessment of applications.

•Lack of detailed requirements might disadvantage suppliers unfamiliar with the specific expectations of the contracting authority.

Practicality40/100

While the strategic intent of the DPS is practical for achieving procurement goals, the practicality for suppliers is severely hampered. Without detailed instructions on how to demonstrate broad qualitative requirements (e.g., 'ability to support local SMEs'), preparing a compliant and competitive application becomes highly challenging.

•Suppliers face significant practical challenges in preparing a compliant application due to the lack of detailed instructions and evaluation criteria.

•The broad and qualitative nature of some requirements without specific metrics or evidence types makes practical application difficult.

Data Consistency100/100

The provided information is internally consistent. The title, description, and characteristics align well with the stated goals of ethical, sustainable, and social value procurement, and the roles of the organization and its subsidiary are clear.

Sustainability25/100

Sustainability and social value are central to this tender, explicitly driving its design and objectives. The comprehensive themes for social value and the focus on environmental impact reduction are strong positive aspects, aligning with best practices in sustainable procurement.

Strengths

Strong emphasis on ethical sourcing, sustainability, and social value, aligning with modern procurement best practices.

Utilizes a Dynamic Purchasing System (DPS), promoting flexibility, openness, and continuous market access for suppliers, including SMEs.

Clear articulation of social value themes (Covid-19 Recovery, Tackling Economic Inequality, Fighting Climate Change, Equal Opportunity, Wellbeing).

Encourages beneficial payment terms (10 days) for suppliers and subcontractors, supporting local businesses.

Large estimated value and long duration indicate a significant and stable opportunity.

Concerns

Critical lack of documentation: No actual tender documents are provided, making it impossible for suppliers to understand the full scope, terms, and conditions.

Absence of detailed evaluation criteria: Without clear criteria, the assessment process for qualifying suppliers into the DPS is opaque and potentially subjective.

Vague requirements for demonstration: Many requirements are qualitative (e.g., 'demonstrate ability to support local SMEs') without specifying how this should be demonstrated or what evidence is required.

Missing mandatory exclusion grounds and financial requirements: These are fundamental components of any public procurement process and their absence in the extract is a significant oversight.

Potential for subjective interpretation: The high-level nature of requirements, coupled with missing evaluation criteria, could lead to inconsistent or subjective application of standards.

Recommendations

1. Publish comprehensive tender documents, including detailed specifications, terms and conditions, and clear instructions for applicants.

2. Clearly define and publish the evaluation criteria for qualifying suppliers into the DPS, including specific metrics or evidence types required for each ethical, sustainable, and social value requirement.

3. Explicitly state all mandatory and discretionary exclusion grounds, as well as any financial standing requirements.

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