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Tandridge Learning Trust ~ Cleaning Tender

Tender Overview

LOCATION

Surrey, East and West Sussex, United Kingdom

VALUE

£4,000,000

DEADLINE

May 01, 2026 at 11:00

CATEGORY

Other

CPV CODE

55524000

REFERENCE

007800-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

The successful Supplier will be required to provide catering and any requested hospitality services for Tandridge Learning Trust. 7 schools are part of the tender, and we are seeking tender submissions for the whole contract. Tandridge Learning trust is a well-established trust situated across Surrey, Kent & West Sussex and will include at the commencement of this contract the following schools where the successful contractor will be required to deliver a service and meet the requirements of the specification at each school from the contract commencement. The schools which will be part of the tender are: 1 - Secondary School & 6 – Primary Schools •Warlingham School & Sixth Form College, Tithepit Shaw Lane, Warlingham, Surrey CR6 9YB •Bletchingley Village Primary School & Nursery, Coneybury, Bletchingley, Surrey, RH1 4PP •Felbridge Primary School, Crawley Down Road, Felbridge, East Grinstead, West Sussex, RH19 2NT •Hamsey Green Primary School, Tithepit Shaw Lane, Warlingham, Surrey, CR6 9AQ •Hurst Green Infant School & Nursery, Wolfs Wood, Hurst Green, Oxted, RH8 0HJ •Tatsfield Primary School, 3 Ship Hill, Tatsfield, Westerham, Kent, TN16 2AH •Woodlea Primary School, Long Hill, Woldingham, Surrey, CR3 7EP In addition, the Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of catering services within these schools when they have joined the trust will fall under the scope of this contract. The successful contractor will be expected to provide the service within these additional schools using the same costing model, ratio’s etc they applied to their successful tender submission for the Tandridge Learning Trust at the point of tender submission. The duration of the contract for these schools will not be increased, and they will join the contract for the remaining contract period that exists at the point of entry into the Trust. Please see PSQ Document for more information. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-catering-services./X3F76X6N6D To respond to this opportunity, please click here: https://litmustms.co.uk/respond/X3F76X6N6D
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MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided text. Bidders should refer to the full tender documents (e.g., PSQ) for standard grounds.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must be a single supplier capable of providing comprehensive catering and hospitality services.
  • The bidder must be able to deliver services across 7 schools (1 secondary, 6 primary) located in Surrey, Kent, and West Sussex.
  • The bidder must be able to provide services to the specifically named schools: Warlingham School & Sixth Form College, Bletchingley Village Primary School & Nursery, Felbridge Primary School, Hamsey Green Primary School, Hurst Green Infant School & Nursery, Tatsfield Primary School, Woodlea Primary School.
  • The bidder must be prepared for the contract scope to expand to include additional schools joining the Tandridge Learning Trust during the contract period.
  • The bidder must be able to apply the same costing model and ratios from their successful tender submission to any additional schools joining the Trust.
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TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must demonstrate the capability to provide comprehensive catering services.
  • The bidder must demonstrate the capability to provide requested hospitality services.
  • The bidder must be able to meet the specific requirements of the specification at each individual school.
  • The bidder must have the operational capacity to deliver services across multiple geographical locations (Surrey, Kent, West Sussex).
  • The bidder must have the flexibility and capacity to integrate and provide services to additional schools joining the Trust during the contract term.
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FINANCIAL REQUIREMENTS

  • The bidder must be able to provide services for an estimated contract value of 4,000,000 EUR over the contract duration.
  • The bidder must be able to sustain service provision for a contract duration of 36 months.
  • The bidder must commit to applying the same costing model and ratios to any additional schools joining the Trust as presented in their initial successful tender.
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SUBMISSION REQUIREMENTS

  • Bidders must submit a tender for the whole contract; partial submissions are not permitted.
  • All tender submissions must be made through the Delta eSourcing portal.
  • The submission deadline is 2026-05-01 at 12:00:00 BST (or +01:00).
  • Bidders must consult the PSQ Document for further detailed submission information and requirements.

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DOC
OCDS Record
OCDS Data007800-2026_ocds_record.json
Summary:
This document is an OCDS data record providing machine-readable information about a tender for comprehensive catering and hospitality services across 7 schools (with potential for expansion) within the Tandridge Learning Trust.
DOC
OCDS Release Package
OCDS Data007800-2026_ocds_release.json
Summary:
This OCDS data package provides structured information about a tender from Tandridge Learning Trust for comprehensive catering and hospitality services across 7 schools (and potentially more) in Surrey, Kent, and West Sussex.
PDF
Official PDF Version
General Information007800-2026_official.pdf
Summary:
Tandridge Learning Trust seeks a single supplier for comprehensive catering and hospitality services across 7 schools (1 secondary, 6 primary) in Surrey, Kent, and West Sussex, with the contract scope potentially expanding to include new schools joining the Trust.
HTM
Tender Notice
Administrative Documents007800-2026.html
Summary:
This document is a contract award notice from the Metropolitan Borough of Bury for Young People Supporting Living services, detailing awarded lots and successful suppliers.

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60
Good

Tender Quality Score

This tender for catering services exhibits significant data inconsistencies and missing critical information, particularly regarding evaluation criteria and the tender's actual scope, which severely impacts its quality despite clear service descriptions.

Score Breakdown

Legal Compliance65/100

The tender suffers from a critical CPV/title mismatch (cleaning vs. catering) and lacks explicit evaluation criteria, which are fundamental for legal compliance. The missing reveal date prevents assessment of reasonable submission timeframes. While an open procedure, these omissions are significant.

•Tender title ('Cleaning Tender') contradicts CPV code and description ('School catering services')
•Missing evaluation criteria
Clarity60/100

The description of the catering services and AI-extracted requirements are clear. However, the major contradiction between the tender title and the actual service, coupled with the absence of evaluation criteria, creates significant ambiguity and reduces overall clarity.

•Tender title ('Cleaning Tender') contradicts the actual service description and CPV code
•Missing evaluation criteria
Completeness60/100

While basic information like title, reference, organization, deadlines, value, duration, and location are present, the tender is incomplete due to missing evaluation criteria and a liable person. Critically, one of the provided document summaries is entirely irrelevant, and the PSQ document is only referenced, not fully provided.

•Missing evaluation criteria
•Missing liable person
Fairness65/100

The absence of clearly defined evaluation criteria is a major concern for fairness and transparency. While e-procurement is enabled and requirements do not appear tailored, the inability to assess the reasonableness of the preparation period due to a missing reveal date further impacts fairness.

•Missing evaluation criteria, impacting transparency and objectivity
•Inability to assess reasonable preparation time due to missing reveal date
Practicality70/100

Electronic submission is clearly supported via the Delta eSourcing portal, and key dates are specified. However, the reliance on an external PSQ document for critical details, without its content being provided, and the inclusion of an irrelevant document summary, reduce the immediate practicality for bidders.

•Critical PSQ document content is referenced but not provided in the snippet
•Inclusion of an irrelevant document summary causes confusion
Data Consistency40/100

The tender exhibits severe data inconsistencies, including a contradictory tender title and CPV, conflicting statements on value classification, and opposing characteristics regarding contract division. The inclusion of an irrelevant document summary further highlights these issues.

•Tender title ('Cleaning Tender') contradicts CPV code and description ('School catering services')
•Contradictory 'Value Classified: Yes' alongside disclosed estimated value
Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. This is a common omission but prevents the tender from achieving a higher score in modern procurement practices.

•No explicit mention of green procurement criteria
•No explicit mention of social aspects

Strengths

Clear description of the required catering and hospitality services
Electronic submission via Delta eSourcing portal is supported
Key financial and timeline details (estimated value, duration, start date) are provided
Specific school locations are listed, and requirements for service expansion are articulated
No disputes or suspensions reported

Concerns

Major inconsistency between tender title ('Cleaning Tender') and actual service (catering/CPV)
Missing evaluation criteria, significantly impacting fairness and legal compliance
Multiple contradictory statements within the tender information (e.g., value classification, contract division)
Inclusion of an irrelevant document summary in the tender documents
Absence of explicit sustainability, social, or innovation criteria

Recommendations

1. Immediately correct the tender title to accurately reflect the service (catering and hospitality).
2. Clearly define and publish comprehensive evaluation criteria to ensure transparency and fairness for all bidders.
3. Review and rectify all data inconsistencies, ensuring all provided documents and information are relevant and accurate.

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Tender Quality Score
60/ 100 · Good
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