Tenders

Communication and Print Dynamic Purchasing System (DPS) Framework

Open
Deadline
119 days left
June 30, 2026
Contract Details
Category
Other
Reference
012419-2023
Value
Not disclosed
Location
South Yorkshire, United Kingdom
Published
February 24, 2026
Organization
Sheffield City Council
CPV Code
Project Timeline

Tender Published

April 30, 2023

Deadline for Questions

June 23, 2026

Submission Deadline

June 30, 2026

Buyer IntelligencePRO
🔒
Unlock Buyer Intelligence
See spending patterns, preferred procedures, and more.
Upgrade to Professional →
View Original
Budget
Not disclosed
Duration
Not specified
Location
South Yorkshire
Type
Other
62
Quality Score/100
Good

Original Tender Description

DPS Framework consists of 17 lots covering the full range of services required for communication and print work, these being: • Lot 1 – Standard Print • Lot 2 – Mailing and Distribution • Lot 3 – Courier Services • Lot 4 – Large Format, Signage and Display Printing • Lot 5 – Security Printing and Confidential Printing (general) • Lot 6 – Secure Printing (electoral) • Lot 7 – Branded Promotional Products, Specialist Printing • Lot 8 – Creative Design Services, Animation & Artwork for Print and Digital Media • Lot 9 – Photography and Film Making • Lot 10 – Illustration • Lot 11 – Copywriting and Proof-reading • Lot 12 – Digital Communications (content writing) • Lot 13 – Marketing Communications • Lot 14 – Internal & Change Communications • Lot 15 – External Affairs • Lot 16 – Media Buying • Lot 17 – Consultation and Surveys

Risk Analysis

Please log in to use risk analysis.

Login

Win Strategy

Please log in to access winning strategy recommendations.

Login

Competitors

Upgrade to see which companies are likely to bid on this tender, based on historical procurement data.

Login

Requirements & Qualifications

8 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (1)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS3
--Submit bids by the deadline: 2026-06-30 22:30:00.
--Submissions must be made via the external platform as directed in the full procurement details.
--No specific submission document formats or templates are provided in this Prior Information Notice.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds can be extracted from the provided Prior Information Notice. Bidders must consult the full procurement documents on the external platform for detailed requirements.
ELIGIBILITY REQUIREMENTS1
--No specific eligibility requirements can be extracted from the provided Prior Information Notice. Bidders must consult the full procurement documents on the external platform for detailed requirements.
TECHNICAL CAPABILITY REQUIREMENTS2
--Capability to provide services related to at least one of the 17 lots of the DPS Framework (e.g., Standard Print, Mailing and Distribution, Creative Design Services, Photography and Film Making, Marketing Communications, etc.).
--No specific technical capability requirements (e.g., certifications, equipment, experience) can be extracted from the provided Prior Information Notice. Bidders must consult the full procurement documents on the external platform for detailed requirements.
FINANCIAL REQUIREMENTS1
--No specific financial requirements (e.g., minimum turnover, insurance levels) can be extracted from the provided Prior Information Notice. Bidders must consult the full procurement documents on the external platform for detailed requirements.

Requirements Preview

Sign up to view complete requirements and analysis

Documents

1 documents available with AI summaries

Official PDF VersionPDF
012419-2023_official.pdf

This document is a Prior Information Notice from Sheffield City Council announcing a Dynamic Purchasing System (DPS) Framework for communication and print services across 17 lots, directing interested parties to an external platform for full procurement details and submission.

Documents Preview

Sign up to view document summaries and analysis

62
Good

Tender Quality Score

This Prior Information Notice outlines a comprehensive Dynamic Purchasing System (DPS) Framework for communication and print services across 17 diverse lots, indicating a strategic approach to procurement. However, the provided information lacks critical detail regarding specific tender requirements, necessitating consultation of full procurement documents.

Score Breakdown

Legal Compliance100/100

The use of a Dynamic Purchasing System (DPS) is a legally permissible procurement tool. However, classifying the procedure as 'Restricted' for the establishment of a DPS raises significant legal and procedural questions, as DPS are typically open to all qualified suppliers throughout their validity, promoting broader competition.

Clarity40/100

The description of the 17 lots is clear and well-categorized, providing a good overview of the scope. Conversely, the complete absence of specific mandatory exclusion, eligibility, technical, financial, and submission requirements in this notice significantly reduces clarity for potential bidders.

Completeness66/100

As a Prior Information Notice, it provides a high-level overview. However, as a basis for understanding the actual tender, it is highly incomplete, lacking all substantive requirements, evaluation criteria, and supporting documents.

Fairness60/100

The broad range of lots suggests an inclusive approach to various service providers. However, the classification of the DPS setup as a 'Restricted procedure' inherently limits competition and raises concerns about fairness, potentially excluding qualified suppliers from joining the system.

Practicality20/100

The DPS framework itself is a practical approach for managing diverse and ongoing communication and print needs. The lack of specific requirements in this notice, however, makes it impractical for potential bidders to assess their suitability or prepare for submission without accessing the full tender documents.

Data Consistency100/100

The information provided within the notice is internally consistent.

Sustainability25/100

No information regarding sustainability criteria or green procurement initiatives is present in the provided notice.

Strengths

Strategic use of a Dynamic Purchasing System (DPS) for ongoing and diverse needs.
Comprehensive breakdown into 17 clearly defined and diverse service lots.
Explicit focus on innovation as a procurement characteristic.
Clear identification of the procuring organization and tender reference.

Concerns

The classification of the DPS establishment as a 'Restricted procedure' fundamentally contradicts the open nature of a DPS and limits competition.
Complete absence of specific mandatory exclusion, eligibility, technical, financial, and submission requirements in the provided notice.
Estimated value of the framework is not disclosed, hindering market analysis for potential bidders.
No procurement documents are attached or referenced directly within the provided extract, requiring external search.
Missing evaluation criteria, which are crucial for understanding how bids will be assessed.

Recommendations

1. Clarify the procedural classification of the DPS establishment, ensuring it aligns with the open principles of a DPS to maximize competition.
2. Ensure all detailed mandatory exclusion, eligibility, technical, financial, and submission requirements, along with evaluation criteria, are clearly articulated in the full tender documents.
3. Disclose the estimated value of the framework to provide better market insight for potential suppliers.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Add to Pipeline