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Coxhoe Parish Council Grounds Maintenance

Tender Overview

ORGANIZATION

Coxhoe Parish Council

LOCATION

North East England, United Kingdom

VALUE

Not disclosed

DEADLINE

February 10, 2026 at 12:00

CATEGORY

Other

CPV CODE

45112720

REFERENCE

003170-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Grounds Maintenance for Coxhoe Parish Council, covering Coxhoe and Quarrington Hill, from 1st April 2026 to 31st March 2029
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided information. Bidders are generally expected to comply with standard public procurement exclusion criteria (e.g., non-conviction for serious crimes, not being bankrupt), which would be detailed in the full tender documents.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements (e.g., legal entity registration, specific licenses, certifications) are explicitly stated in the provided information. Bidders are generally expected to be legally constituted entities capable of entering into a contract.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Possess the capability to provide comprehensive grounds maintenance services.
  • Demonstrate experience in landscaping work for sports grounds and recreational areas (CPV 45112720).
  • Be capable of performing services across 14 parish areas, including a sports ground and churchyard, within Coxhoe and Quarrington Hill.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum annual turnover, financial statements, insurance coverage) are explicitly stated in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submit the tender by the deadline: 2026-02-10 at 12:00:00 UTC.
  • The bid must cover grounds maintenance services for Coxhoe and Quarrington Hill.
  • The bid must propose services for the contract duration from April 1, 2026, to March 31, 2029 (36 months).
  • Bidders should be prepared to address a potential renewal option for the contract.
  • Access and adhere to instructions provided in the full procurement documents available online.

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DOC
OCDS Record
OCDS Data003170-2026_ocds_record.json
Summary:
This document provides the official Open Contracting Data Standard (OCDS) record for the Coxhoe Parish Council's grounds maintenance tender, detailing the scope of work for Coxhoe and Quarrington Hill from April 2026 to March 2029.
DOC
OCDS Release Package
OCDS Data003170-2026_ocds_release.json
Summary:
This OCDS data package details a tender from Coxhoe Parish Council for grounds maintenance services across 14 parish areas, including a sports ground and churchyard, from April 2026 to March 2029, with a renewal option.
PDF
Official PDF Version
Administrative Documents003170-2026_official.pdf
Summary:
Coxhoe Parish Council is seeking bids for grounds maintenance services in Coxhoe and Quarrington Hill from April 1, 2026, to March 31, 2029.
HTM
Tender Notice
Administrative Documents003170-2026.html
Summary:
Coxhoe Parish Council is seeking tenders for grounds maintenance services in Coxhoe and Quarrington Hill from April 2026 to March 2029, with procurement documents available online.

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75
Good

Tender Quality Score

This tender provides basic information but significantly lacks crucial details regarding financial, eligibility, and evaluation criteria, which hinders transparency and fair competition. While core service scope is clear, the absence of key requirements makes comprehensive bidder preparation challenging.

Score Breakdown

Legal Compliance100/100

The provided information refers to standard exclusion grounds but does not explicitly state them, nor does it detail specific eligibility requirements. This lack of explicit detail in the extract could pose compliance risks if the full documents also omit these crucial elements.

Lack of explicitly stated mandatory exclusion grounds in the provided information.
Lack of explicitly stated eligibility requirements in the provided information.
Clarity60/100

The description of services, contract duration, and geographical scope is clear. However, the overall clarity for potential bidders is significantly reduced by the absence of explicit financial, detailed technical, and, most critically, evaluation criteria.

Vague technical capability requirement ('Possess the capability to provide comprehensive grounds maintenance services').
Lack of explicit financial requirements.
Completeness91/100

The provided information is notably incomplete, lacking essential details such as the estimated value, specific mandatory exclusion grounds, detailed eligibility criteria, financial requirements, and, most importantly, comprehensive evaluation criteria. This necessitates bidders to consult full documents for fundamental information.

Estimated value not disclosed.
Missing specific mandatory exclusion grounds.
Fairness60/100

The non-disclosure of the estimated value and the absence of explicit evaluation criteria create an uneven playing field, making it difficult for bidders to prepare competitive and informed proposals. The lack of detailed requirements could also lead to subjective assessment during the evaluation phase.

Estimated value not disclosed.
Missing evaluation criteria.
Practicality60/100

Bidders face practical challenges due to the lack of essential information like estimated value, detailed financial requirements, and evaluation criteria. This requires significant effort to obtain and review full documents before assessing bid feasibility. The absence of e-submission is also a practical drawback.

Estimated value not disclosed, complicating bid preparation.
Missing evaluation criteria, making it hard to tailor proposals effectively.
Data Consistency100/100

The provided information appears internally consistent, with no conflicting details within the extracted content. The OCDS documents also align with the basic tender notice information.

Sustainability0/100

The tender does not explicitly incorporate any green procurement, social, or innovation criteria. This represents a missed opportunity to promote broader public value and sustainable practices within the contract.

No green procurement criteria specified.
No social criteria specified.

Strengths

Clear title, reference, organization, and description of services.
Specific CPV and NUTS codes provided, aiding classification.
Contract duration and potential renewal option are clearly stated.
Availability of OCDS data packages enhances transparency of basic information.
Explicitly states the geographical scope of work across 14 parish areas.

Concerns

Estimated value is not disclosed, significantly hindering bidder planning and transparency.
Critical absence of explicit evaluation criteria, risking subjective assessment.
Lack of specific financial requirements (e.g., minimum turnover, insurance) in the provided extract.
Absence of explicitly stated mandatory exclusion grounds and detailed eligibility requirements.
No mention of e-submission, green procurement, social, or innovation criteria.

Recommendations

1. Disclose the estimated value to enhance transparency and aid bidder preparation.
2. Clearly define and publish comprehensive evaluation criteria to ensure fair and objective assessment.
3. Provide explicit details for mandatory exclusion grounds, eligibility, and financial requirements in the tender notice.

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B
Tender Quality Score
75/ 100 · Good

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