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TD2285 - Event Security Services

Tender Overview

ORGANIZATION

Derby City Council

LOCATION

Derbyshire and Nottinghamshire, United Kingdom

VALUE

£1,290,000

DEADLINE

February 11, 2026 at 12:00

CATEGORY

Other

CPV CODE

75241000

REFERENCE

002238-2026

Project Timeline

Contact Information

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Original Tender Description

Derby City Council is procuring Event Security Services. The procurement uses an 'Open' tendering procedure as per the Procurement Act 2023 and Regulations 2024. Initial contract: 3 years (01 April 2026 - 31 March 2029), with an option to extend for 2 years in annual increments (maximum 5 years), subject to performance and needs. Express interest and obtain documents by 15:00, Tuesday 10th February 2026. Clarification questions deadline: 17:00, Tuesday 3rd February 2026. Returns deadline: 12:00, Wednesday 11th February 2026. Documents available at www.eastmidstenders.org (search TD2285 or DN802327). Expressions of interest accepted only via the e-tendering system.
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MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as detailed in the Procurement Act 2023 and the Procurement Regulations 2024, which govern this 'Open' tendering procedure.

ELIGIBILITY REQUIREMENTS

  • Suppliers must be capable of expressing interest and submitting a bid through the specified e-tendering system.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • No specific technical capability requirements are detailed in the provided information.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements are detailed in the provided information.
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SUBMISSION REQUIREMENTS

  • Express interest by 15:00 on Tuesday 10th February 2026.
  • Express interest and obtain documentation exclusively through the e-tendering system at www.eastmidstenders.org.
  • Search for the tender using reference TD2285 or DN802327 on the e-tendering system.
  • Submit clarification questions by 17:00 Tuesday 3rd February 2026.
  • Submit the full bid ("returns") by 12:00 on Wednesday 11th February 2026.
  • Adhere to the 'Open' tendering procedure as detailed in the Procurement Act 2023 and the Procurement Regulations 2024.

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PDF
Official PDF Version
PDF002238-2026_official.pdf
Summary:
This document is a Find a Tender service notice from Derby City Council for an Open procedure contract for Event Security Services, valued at £1.075M over 3-5 years, detailing key dates and where to obtain full tender documentation.

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67
Good

Tender Quality Score

This tender provides basic procedural information but critically lacks detailed requirements and evaluation criteria, making it challenging for potential bidders to prepare comprehensive proposals and raising concerns about transparency and fairness.

Score Breakdown

Legal Compliance100/100

The tender explicitly references the Procurement Act 2023 and Procurement Regulations 2024, and includes mandatory exclusion grounds, indicating a foundational commitment to legal compliance. However, the absence of full tender documents prevents a thorough assessment of specific legal adherence.

Clarity40/100

Procedural deadlines and the method for expressing interest are clearly stated. Nevertheless, the complete absence of specific technical, financial, and evaluation criteria within the provided information significantly diminishes the clarity regarding what is expected from bidders.

Completeness83/100

The tender information is highly incomplete, notably lacking the actual tender documents, detailed technical and financial requirements, and crucial evaluation criteria. This omission makes it impossible for bidders to understand the full scope and expectations of the contract.

Fairness60/100

The lack of specific technical and financial requirements, coupled with the absence of evaluation criteria, creates a significant risk of an unfair and non-transparent procurement process. Without these details, the contracting authority retains excessive discretion, potentially hindering fair competition.

Practicality40/100

While the e-tendering system is specified, the profound lack of detailed requirements makes it impractical for suppliers to formulate competitive and compliant bids. Bidders would struggle to understand the scope and quality expected without further documentation.

Data Consistency100/100

The provided dates and references (e.g., tender IDs, legislation) appear consistent within the given text.

Sustainability0/100

The tender explicitly lacks any specified green procurement, social, or innovation criteria, indicating a missed opportunity to integrate broader public value considerations into the procurement process.

Strengths

Clear identification of the contracting authority, title, and reference number.
Transparent disclosure of the estimated contract value and duration.
Well-defined procedural deadlines for expression of interest, clarification questions, and bid submission.
Specification of the legal framework (Procurement Act 2023, Regulations 2024) and mandatory exclusion grounds.

Concerns

Critical absence of actual tender documents and detailed specifications.
Lack of specific technical capability and financial requirements for bidders.
Missing evaluation criteria, which is fundamental for transparent and fair assessment of bids.
No integration of sustainability, social, or innovation considerations.
Potential for reduced competition and transparency due to insufficient information provided to bidders.

Recommendations

1. Immediately publish comprehensive tender documents, including detailed technical specifications, financial requirements, and explicit evaluation criteria.
2. Ensure all requirements are clearly defined to enable fair competition and allow bidders to prepare informed proposals.
3. Consider incorporating relevant sustainability, social, and innovation objectives into the tender requirements to maximize public value.

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B
Tender Quality Score
67/ 100 · Good

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