Automatic Door Servicing, Maintenance and Reactive Repair

This tender notice provides a clear overview of the required services but is severely incomplete as a standalone document, lacking essential tender documentation and containing critical inconsistencies. A comprehensive assessment of the procurement process is hindered by the absence of full tender details.

The provided text appears to be a summary notice rather than the full tender documentation. The absence of explicitly stated mandatory exclusion grounds, detailed financial requirements, and evaluation criteria in this text raises significant concerns regarding compliance with fundamental procurement principles if this were the complete document. However, the description indicates that further information is available on an e-tendering system.

The core service requirements, including the number of doors, maintenance frequency, and Service Level Agreement (SLA) for reactive repairs, are clearly articulated. However, eligibility criteria such as 'experienced' and 'qualified' lack specific, measurable definitions, and the term 'similar body' to ADSA is not defined, potentially leading to ambiguity.

The provided information is critically incomplete as a tender document. Essential elements such as full tender documents, detailed specifications, terms and conditions, comprehensive mandatory exclusion grounds, selection criteria (especially financial standing), and award criteria are entirely missing. This notice explicitly states that 'further information and documents are available' on an e-tendering system, confirming its summary nature.

The requirement for ADSA approval or a 'similar body' could be restrictive if the definition of 'similar' is not clearly established, potentially limiting competition. The absence of explicit evaluation criteria in the provided text makes it impossible to assess how bids will be fairly judged, raising concerns about transparency and equal treatment.

The specified service requirements, including bi-annual maintenance and a 4-hour SLA for reactive repairs, are practical and clearly defined for operational needs. The use of an e-tendering system for submissions and questions is a practical approach to manage the procurement process efficiently. The 60-month contract duration offers long-term stability for the successful supplier.

There are significant inconsistencies in key tender details. The submission deadline is stated as 2026-02-09 in the 'TIMELINE' but as 'Friday 14 February 2026' in the 'DESCRIPTION'. Furthermore, the 'Contract Duration' is listed as 60 months, while the Welsh part of the 'DESCRIPTION' specifies '2 years, with the option to extend +3'. These discrepancies are critical and require immediate clarification.

The provided tender information does not include any specific sustainability, environmental, social, or innovation criteria. This represents a missed opportunity to leverage public procurement for broader public value and to encourage more responsible and forward-thinking solutions.