United Kingdom25 days leftOpen

Supply of Alcohol and Beverages for Exeter Corn Exchange

Tender Overview

ORGANIZATION

Exeter City Council

LOCATION

Devon, United Kingdom

VALUE

£500,000

DEADLINE

February 27, 2026 at 12:01

CATEGORY

Other

CPV CODE

15900000

REFERENCE

007523-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Exeter City Council is seeking a supplier to provide a consistent and high-quality supply of alcoholic and non-alcoholic beverages to support hospitality operations across multiple council-owned venues. This includes, but is not limited to, the Exeter Corn Exchange, ISCA, Underground Passages, Customs House, and other properties used for public events, community functions, and commercial activities. The successful tenderer will be expected to deliver products to various locations across the city and ensure compliance with all relevant licensing and food safety regulations.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Not explicitly detailed in the provided summaries.

ELIGIBILITY REQUIREMENTS

  • Comply with all relevant licensing regulations (e.g., alcohol licensing).
  • Comply with all relevant food safety regulations.
  • Be legally established and authorized to operate in the UK.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide a consistent supply of alcoholic and non-alcoholic beverages.
  • Provide a high-quality supply of alcoholic and non-alcoholic beverages.
  • Deliver products to multiple council-owned venues across Exeter, including Exeter Corn Exchange, ISCA, Underground Passages, Customs House, and other properties.
  • Possess city-wide delivery capability to various locations.
  • Demonstrate understanding and capability to support hospitality operations for public events, community functions, and commercial activities.
💰

FINANCIAL REQUIREMENTS

  • Demonstrate financial capacity to manage a contract with an estimated value of 500,000 EUR (or £416,666 excl. VAT) over a 36-month (or up to 5-year) term.
📋

SUBMISSION REQUIREMENTS

  • Submit the tender by the deadline: 2026-02-27T12:01:00+00:00.
  • Adhere to detailed qualification criteria as outlined in ITT Volume 3.

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DOC
OCDS Record
Data007523-2026_ocds_record.json
Summary:
Download failed - no summary available
DOC
OCDS Release Package
OCDS Data007523-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about Exeter City Council's tender for alcoholic and non-alcoholic beverage supply, detailing the buyer and tender information.
PDF
Official PDF Version
General Information007523-2026_official.pdf
Summary:
Exeter City Council seeks a supplier for consistent, high-quality alcoholic and non-alcoholic beverages for multiple council venues, requiring city-wide delivery and compliance with licensing and food safety regulations, with detailed qualification criteria outlined in ITT Volume 3.
HTM
Tender Notice
Administrative Documents007523-2026.html
Summary:
Exeter City Council is seeking a supplier for a consistent, high-quality supply of alcoholic and non-alcoholic beverages for multiple council-owned venues, with an estimated value of £416,666 (excl. VAT) over a potential five-year term.

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53
Fair

Tender Quality Score

This tender presents a clear scope for beverage supply but suffers from significant deficiencies in completeness, fairness, and data consistency, primarily due to missing evaluation criteria and a critical inconsistency in contract duration.

Score Breakdown

Legal Compliance75/100

The tender defines an open procedure with a correct CPV code and no active disputes, indicating a generally compliant framework. However, the absence of a reveal date is a minor transparency concern, and mandatory exclusion grounds are mentioned but not detailed in the summary.

Missing reveal date (impacts transparency)
Mandatory exclusion grounds not detailed in summary
Clarity60/100

The description of services and AI-extracted requirements are clear and unambiguous. However, the critical absence of specified evaluation criteria significantly hinders the clarity for potential bidders, making it difficult to understand how proposals will be assessed.

Missing evaluation criteria
Performance conditions not fully detailed in summary
Completeness55/100

Basic information, deadlines, value, and duration are provided. However, the tender is incomplete due to the critical absence of evaluation criteria and one listed document failing to download. Minor gaps include an empty 'Liable Person' field and missing codes for 'Type' and 'Procedure'.

Missing evaluation criteria
One tender document failed to download
Fairness45/100

While the estimated value is disclosed and requirements appear generic, the tender significantly lacks fairness due to the absence of evaluation criteria, which are crucial for objective assessment. The lack of electronic submission capability also creates barriers to equal access for all potential bidders.

Missing evaluation criteria
No electronic submission capability
Practicality50/100

The contract start date and duration are clearly specified, which is practical. However, the absence of electronic submission support is a major practical drawback in modern procurement, potentially increasing administrative burden for bidders.

No electronic submission capability
Document URL not explicitly provided (one document failed download)
Data Consistency30/100

A critical inconsistency exists regarding the contract duration, stated as '36 months' in basic information but 'up to 5-year term' in document summaries and financial requirements. This fundamental discrepancy can lead to significant confusion and potential disputes.

Inconsistent contract duration (36 months vs. up to 5 years/60 months)
Empty codes for 'Type' and 'Procedure'
Sustainability20/100

The tender shows no explicit integration of green procurement, social aspects, or innovation focus. There is no indication of EU funding, which often correlates with higher sustainability standards.

No green procurement aspects
No social criteria

Strengths

Clear and unambiguous description of the required services.
Well-defined eligibility and technical capability requirements.
Open procedure type with correctly assigned CPV codes.
Estimated value and contract start date are clearly specified.
No active disputes or suspensions.

Concerns

Critical absence of specified evaluation criteria.
Significant inconsistency regarding contract duration (36 months vs. up to 5 years).
Lack of electronic submission capability.
No integration of green, social, or innovation procurement aspects.
One tender document failed to download, impacting full access.

Recommendations

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness.
2. Clarify and correct the contract duration inconsistency across all tender documents.
3. Implement an electronic submission platform to enhance practicality and equal access.

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C
Tender Quality Score
53/ 100 · Fair

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