United Kingdom8 days leftOpen

Timetabling and Scheduling System

Tender Overview

ORGANIZATION

Bournemouth University

LOCATION

Dorset and Somerset, United Kingdom

VALUE

Not disclosed

DEADLINE

February 11, 2026 at 00:00

CATEGORY

Other

CPV CODE

48000000

REFERENCE

005265-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Bournemouth University (“BU” or the “University”) requires the services of a supplier for supply and implementation of a comprehensive Timetabling and Scheduling Solution, which is innovative, scalable, and user-friendly. The new system should cater to the unique requirements of higher education institutions, ensuring compliance with relevant SaaS data security and accessibility regulations. The key objectives of the solution are to: Prioritise the enhancement of student experience and wellbeing. Improve data management and reporting. Ensure a seamless transition with minimal disruption. Extend access to devolved users for specified tasks. Offer robust integration with existing systems using modern integration mechanisms such as secure, standards-based APIs. Achieve condensed timetables to attract students who commute or work around their studies. Accommodate teaching staff with part-time hours and other approved restrictions. The new solution should not only meet all current functional needs but also provide the flexibility to rapidly adapt to future changes in BU’s curriculum and delivery approach.
⚠️

MANDATORY EXCLUSION GROUNDS

  • None specified, as this is a preliminary market engagement notice.

ELIGIBILITY REQUIREMENTS

  • Supplier must be capable of providing a comprehensive Timetabling and Scheduling Solution.
  • Supplier must be interested in engaging with Bournemouth University regarding future procurement requirements.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Solution must be a comprehensive Timetabling and Scheduling Solution.
  • Solution must be innovative.
  • Solution must be scalable.
  • Solution must be user-friendly.
  • Solution must cater to the unique requirements of higher education institutions.
  • Solution must ensure compliance with relevant SaaS data security regulations.
  • Solution must ensure compliance with relevant accessibility regulations.
  • Solution must prioritize the enhancement of student experience and wellbeing.
  • Solution must improve data management and reporting.
  • Solution must ensure a seamless transition with minimal disruption.
  • Solution must extend access to devolved users for specified tasks.
  • Solution must offer robust integration with existing systems.
  • Solution must use modern integration mechanisms such as secure, standards-based APIs.
  • Solution must achieve condensed timetables to attract students who commute or work around their studies.
  • Solution must accommodate teaching staff with part-time hours and other approved restrictions.
  • Solution must meet all current functional needs of Bournemouth University.
  • Solution must provide flexibility to rapidly adapt to future changes in BU’s curriculum and delivery approach.
💰

FINANCIAL REQUIREMENTS

  • None specified, as this is a preliminary market engagement notice.
📋

SUBMISSION REQUIREMENTS

  • Suppliers must register interest for virtual meetings by the engagement deadline of 2026-02-11T00:00:00.

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HTM
Planning Notice
Administrative Documents005265-2026.html
Summary:
Bournemouth University has published a preliminary market engagement notice to gather industry feedback on its future requirement for an innovative, scalable, and user-friendly Timetabling and Scheduling Solution.
DOC
OCDS Record
OCDS Data005265-2026_ocds_record.json
Summary:
This OCDS record provides structured data detailing Bournemouth University's tender for an innovative, scalable, and user-friendly Timetabling and Scheduling Solution for higher education.
DOC
OCDS Release Package
OCDS Data005265-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured, machine-readable data detailing Bournemouth University's tender for an innovative, scalable, and user-friendly timetabling and scheduling solution.
PDF
Official PDF Version
Administrative Documents005265-2026_official.pdf
Summary:
Bournemouth University is conducting preliminary market engagement for an innovative, scalable, and user-friendly Timetabling and Scheduling Solution, inviting suppliers to register interest for virtual meetings to inform future procurement requirements.

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70
Good

Tender Quality Score

This is a clear and well-described preliminary market engagement notice, but it has significant gaps in transparency and completeness that would be critical for a formal tender.

Score Breakdown

Legal Compliance75/100

While this is a preliminary market engagement notice, the tender document lacks crucial legal details such as the procedure type and liable person. The CPV code is appropriate, and there are no disputes.

Missing procedure type
Missing liable person
Clarity80/100

The description of the solution and its requirements are very clear and understandable. The main drawback is the absence of evaluation criteria, which significantly reduces clarity for future bidders.

No evaluation criteria specified
Completeness70/100

Basic information, documents, and location details are present. However, the estimated value is not disclosed, and evaluation criteria are missing, as is the procedure type, which significantly impacts the completeness of the tender document.

Estimated value not disclosed
No evaluation criteria specified
Fairness60/100

The requirements themselves do not appear tailored. However, transparency and equal treatment are reduced by the undisclosed value, the absence of evaluation criteria, and the lack of e-submission support.

Estimated value not disclosed
No evaluation criteria specified
Practicality65/100

The contract start date and duration are clearly specified. However, the lack of e-submission and the undisclosed value make practical planning difficult for potential suppliers.

E-submission not supported
Financing information (value) not available
Data Consistency80/100

Dates are logical, and there are no disputes. Some key fields are empty or marked as 'None', which are gaps rather than inconsistencies.

Some key fields (e.g., procedure type, liable person) are empty
Sustainability50/100

The tender description includes a clear focus on innovation. However, it lacks explicit green procurement criteria and broader social aspects related to the supplier's operations or the solution's lifecycle.

No explicit green procurement criteria
No broader social criteria

Strengths

Clear and detailed description of the required solution and its objectives
Well-categorized and understandable technical requirements
Appropriate CPV code assigned
Explicit focus on innovation
Documents are available and summarized

Concerns

Estimated value is not disclosed, impacting transparency
No evaluation criteria specified, hindering fair assessment for potential bidders
Procedure type and liable person are not defined
No electronic submission supported
Lack of explicit green or broader social procurement criteria

Recommendations

1. Disclose the estimated value or a reasonable range to provide market insight for future stages.
2. Outline potential evaluation criteria or the methodology for future tender stages.
3. Specify the intended procurement procedure type and responsible contact person.

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B
Tender Quality Score
70/ 100 · Good

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