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MoJ Minor Works Dynamic Purchasing System

Tender Overview

ORGANIZATION

Ministry of Justice.

LOCATION

United Kingdom, United Kingdom

VALUE

£590,000,000

DEADLINE

September 07, 2029 at 22:59

CATEGORY

Other

CPV CODE

45000000

REFERENCE

022472-2021

Project Timeline

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Contact Information

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Original Tender Description

The Ministry of Justice (MoJ) (the "Authority") seeks to establish a Dynamic Purchasing System for Minor Works (MWDPS) and is inviting applications from suitably qualified and experienced Contractors. The contract will cover construction, maintenance and repair works to the MoJ estate. In the main, this includes prison establishments but may also include courts, tribunals, Home Office controlled and corporate buildings. The MWDPS will also be made available for use by Gov. Facility Services Limited (a MoJ wholly owned company) to source subcontractors to support its maintenance and project activities. Call-off contracts let under the MWDPS will have a maximum contract value of £1,000,000 GBP, however we expect the majority of projects to have a contract value of <£500,000 GBP. The procurement will be undertaken in accordance with Regulation 34 of the Public Contracts Regulations 2015. The MWDPS will operate across England, Wales and Scotland and is divided into five (5) headline Lots:- - Building Structure and Groundworks, - Mechanical Engineering incl. HVAC, - Electrical Engineering incl. Security, - Demolition Work - Multidisciplinary Construction Work There is a desire to attract a broad range of Contractors to be part of the MWDPS. The number of Contractors appointed to the MWDPS is unlimited. The MWDPS will initially be in operation for Four (4) years with an option to extend for a further two (2), two (2) year terms, at the sole discretion of the Authority, making a total of eight (8) years. However, the duration may be varied (reduced or extended) in line with emerging business needs. The estimated spend for the first 4 years of the MWDPS is £296,000,000 GBP (£74,000,000 GPB per annum made up of £64,000,000 GBP per annum for project work and £10,000,000 per annum for maintenance related activity). The MWDPS, in itself, is not a works contract. Call Off Competitions will be held under the MWDPS for specific Projects or maintenance contracts. The proposed terms and conditions to be used for the Call Off Contracts are the NEC: Engineering & Construction Short Contract for Project Work and the NEC Term Services Contract for maintenance work, however consideration is also being given to a bespoke set of terms and conditions for straightforward or very low value works.
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MANDATORY EXCLUSION GROUNDS

  • Bidders must not fall under any mandatory exclusion grounds as stipulated by Regulation 34 of the Public Contracts Regulations 2015.
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ELIGIBILITY REQUIREMENTS

  • Applicants must be suitably qualified and experienced Contractors.
  • Applicants must be able to operate across England, Wales, and Scotland.
  • Applicants must comply with the Public Contracts Regulations 2015.
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TECHNICAL CAPABILITY REQUIREMENTS

  • Ability to perform construction, maintenance, and repair works.
  • Capability to undertake projects within the MoJ estate, including sensitive environments like prison establishments, courts, tribunals, Home Office controlled, and corporate buildings.
  • Ability to deliver call-off contracts with values up to £1,000,000 GBP, with a focus on projects under £500,000 GBP.
  • Capability to provide services in at least one of the five headline Lots: Building Structure and Groundworks, Mechanical Engineering incl. HVAC, Electrical Engineering incl. Security, Demolition Work, Multidisciplinary Construction Work.
  • Familiarity with or willingness to work under NEC: Engineering & Construction Short Contract for project work and NEC Term Services Contract for maintenance work.
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FINANCIAL REQUIREMENTS

  • No explicit financial turnover or specific financial stability requirements are stated in the provided text.
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SUBMISSION REQUIREMENTS

  • Applications must be submitted by the deadline of 2029-09-07 22:59:00.
  • Applications must be for inclusion in the Dynamic Purchasing System (MWDPS).

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PDF
Official PDF Version
PDF022472-2021_official.pdf
Summary:
This document is a contract notice inviting suitably qualified contractors to apply for the Ministry of Justice's Dynamic Purchasing System for minor construction, maintenance, and repair works across England, Wales, and Scotland, with call-off contracts up to £1,000,000.

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70
Good

Tender Quality Score

This tender establishes a Dynamic Purchasing System for minor works across the MoJ estate, offering significant value and flexibility through its lot structure and continuous entry. However, the critical absence of full tender documents and explicit evaluation criteria significantly hinders a comprehensive assessment of its quality and fairness.

Score Breakdown

Legal Compliance100/100

The tender explicitly references Regulation 34 of the Public Contracts Regulations 2015 and includes mandatory exclusion grounds, indicating an intent for legal adherence. However, the absence of NUTS codes for the specified geographical scope (England, Wales, Scotland) is a minor omission.

•Missing NUTS codes for geographical scope.
Clarity40/100

The description clearly outlines the purpose, scope, lot structure, and operational model of the DPS, including contract types (NEC) and maximum call-off values. However, the term 'suitably qualified and experienced Contractors' lacks specific definition, and the complete absence of tender documents makes a full understanding of detailed requirements impossible.

•Vague definition of 'suitably qualified and experienced Contractors'
•Absence of full tender documents severely limits clarity on detailed requirements and process.
Completeness83/100

The tender provides a good overview of the DPS structure, scope, and estimated value. However, it is critically incomplete due to the total absence of actual tender documents, detailed evaluation criteria, and explicit financial stability requirements beyond general eligibility.

•No tender documents provided, making a full assessment impossible
•Missing explicit evaluation criteria for technical and financial capabilities
Fairness80/100

The DPS model, with its unlimited number of contractors and continuous entry, inherently promotes broad participation and fairness. The division into five distinct lots also allows for specialist contractors. However, the lack of clear evaluation criteria could introduce subjectivity into the selection process.

•Lack of explicit evaluation criteria could lead to subjective assessment of 'suitably qualified' applicants.
Practicality40/100

The DPS structure is highly practical for managing a continuous stream of minor works across a large estate. The use of standard NEC contracts is also practical. The broad geographical scope (England, Wales, Scotland) is ambitious but manageable for a DPS, though it might pose challenges for smaller, regional bidders without further regional breakdown.

•Broad geographical scope without regional breakdown might challenge smaller, localized contractors.
Data Consistency100/100

The provided information is largely consistent, with the estimated value clearly broken down from EUR to GBP in the description.

Sustainability0/100

The tender does not include any explicit green procurement, social, or innovation criteria, representing a missed opportunity to leverage public spending for broader sustainability objectives.

•Absence of green procurement, social, or innovation criteria.

Strengths

Utilizes a Dynamic Purchasing System (DPS) promoting continuous market access and competition.
Clear division into five specialized lots, encouraging participation from diverse contractors.
Explicitly states the use of standard NEC contract forms for call-off contracts.
High estimated value and long duration provide significant market opportunity.
Allows for use by a MoJ wholly owned company, streamlining subcontractor sourcing.

Concerns

Critical absence of full tender documents, making detailed analysis and bidder preparation challenging.
Lack of explicit evaluation criteria for technical and financial capabilities, potentially leading to subjective assessment.
Vague eligibility requirement 'suitably qualified and experienced Contractors' without further definition.
Absence of specific financial stability or turnover requirements for a high-value DPS.
No inclusion of green procurement, social, or innovation criteria.

Recommendations

1. Publish comprehensive tender documents detailing all requirements, evaluation criteria, and terms and conditions.
2. Clearly define 'suitably qualified and experienced Contractors' with measurable criteria.
3. Incorporate specific financial stability requirements appropriate for the scale and risk of the works.

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Tender Quality Score
70/ 100 · Good
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