United Kingdom4 days leftOpen

Election Printing Services – Poll Cards, Ballot Papers, Postal Packs and Associated Documents

Tender Overview

LOCATION

Greater Manchester, United Kingdom

VALUE

Not disclosed

DEADLINE

February 06, 2026 at 12:00

CATEGORY

Other

CPV CODE

22000000

REFERENCE

000917-2026

Project Timeline

Contact Information

View Original

Original Tender Description

ELDC seeks an experienced supplier to provide secure, high-quality, and timely Election Printing Services for all elections and referenda within East Lindsey District from 2026–2030, with an optional 12-month extension. The contract covers production and delivery of: Poll Cards Postal Packs (One Piece Mailer) Blank Postal Packs Ordinary & Tendered Ballot Papers Large Copy Ballot Papers Corresponding Number Lists (CNLs) Suppliers must demonstrate proven expertise in electoral printing and logistics, robust quality assurance, data security, and contingency planning. Strict statutory deadlines and standards apply. Location: East Lindsey District, Lincolnshire Electorate: Approx. 110,000 residents Opportunity: Contribute to the democratic process in one of England’s largest district areas.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No explicit mandatory exclusion grounds are mentioned in the provided tender summary.

ELIGIBILITY REQUIREMENTS

  • Supplier must be an experienced supplier.
  • Supplier must be able to provide services within East Lindsey District, Lincolnshire.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Supplier must provide secure Election Printing Services.
  • Supplier must provide high-quality Election Printing Services.
  • Supplier must provide timely Election Printing Services.
  • Supplier must provide Poll Cards.
  • Supplier must provide Postal Packs (One Piece Mailer).
  • Supplier must provide Blank Postal Packs.
  • Supplier must provide Ordinary & Tendered Ballot Papers.
  • Supplier must provide Large Copy Ballot Papers.
  • Supplier must provide Corresponding Number Lists (CNLs).
  • Supplier must demonstrate proven expertise in electoral printing.
  • Supplier must demonstrate proven expertise in electoral logistics.
  • Supplier must demonstrate robust quality assurance.
  • Supplier must demonstrate robust data security.
  • Supplier must demonstrate contingency planning.
  • Supplier must adhere to strict statutory deadlines.
  • Supplier must adhere to strict statutory standards.
  • Supplier must be able to manage printing and delivery for an electorate of approximately 110,000 residents.
💰

FINANCIAL REQUIREMENTS

  • No explicit financial requirements are mentioned in the provided tender summary.
📋

SUBMISSION REQUIREMENTS

  • Bid must be submitted by 2026-02-06 12:00:00.
  • Procurement Type: Open.

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PDF
Official PDF Version
PDF000917-2026_official.pdf
Summary:
East Lindsey District Council is seeking an experienced supplier for secure, high-quality election printing services, including poll cards, ballot papers, and postal packs, for 2026-2030, requiring proven expertise in electoral logistics and data security.

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63
Good

Tender Quality Score

This tender provides a clear description of the required services but suffers from significant incompleteness due to the absence of essential tender documents, estimated value, and evaluation criteria, severely hindering transparency and fair competition.

Score Breakdown

Legal Compliance100/100

The summary lacks explicit mention of mandatory exclusion grounds, which are typically statutory requirements in public procurement. While they might be in the full documents, their absence from the summary is a concern regarding initial legal clarity.

No explicit mandatory exclusion grounds mentioned in the provided tender summary.
Clarity40/100

The description of the services and the types of documents required is clear. However, the technical capability requirements are high-level (e.g., 'secure,' 'high-quality,' 'robust quality assurance') without detailed specifications, making it difficult for suppliers to understand the exact expectations.

Technical capability requirements are high-level without detailed specifications or performance indicators.
Completeness75/100

This tender is critically incomplete. The absence of any attached documents, undisclosed estimated value, and missing evaluation criteria are major deficiencies that prevent suppliers from preparing comprehensive and competitive bids.

No documents attached or available, making it impossible for suppliers to bid.
Estimated value not disclosed, hindering supplier's assessment of opportunity.
Fairness40/100

The lack of disclosed evaluation criteria makes it impossible to assess the fairness of the selection process. While the 'proven expertise' requirement is reasonable for the service, the absence of transparency regarding how bids will be judged raises concerns about equal treatment.

Missing explicit evaluation criteria compromises the fairness and transparency of the selection process.
Practicality40/100

The tender is highly impractical for potential suppliers. Without any tender documents, detailed specifications, or evaluation criteria, suppliers cannot formulate a meaningful or compliant bid.

Absence of tender documents makes it impractical for suppliers to prepare and submit bids.
Data Consistency100/100

Within the provided summary, the information is consistent. However, the lack of comprehensive data (e.g., full documents) limits a thorough consistency check.

Sustainability0/100

There is no mention of green procurement or social criteria within the tender information, indicating a missed opportunity to incorporate sustainability objectives.

No mention of green procurement or sustainability criteria.
No social criteria included.

Strengths

Clear and detailed description of the required election printing services.
Open procedure promotes broad competition.
Specific technical requirements for service types (e.g., Poll Cards, Ballot Papers, CNLs) are well-defined.
Contract duration is clearly stated (48 months with optional extension).

Concerns

Critical absence of any tender documents, making it impossible for suppliers to respond.
Estimated contract value is not disclosed, limiting transparency and supplier decision-making.
Missing explicit evaluation criteria, compromising fairness and transparency of the selection process.
Lack of explicit mandatory exclusion grounds in the summary.
High-level technical requirements without detailed specifications or performance metrics.

Recommendations

1. Immediately publish all comprehensive tender documents, including detailed specifications, terms and conditions, and submission forms.
2. Disclose the estimated contract value to enhance transparency and aid supplier assessment.
3. Clearly define and publish explicit evaluation criteria and their weighting to ensure a fair and transparent selection process.

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B
Tender Quality Score
63/ 100 · Good

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