United Kingdom28 days leftOpen

WHC - Specialist Cleaning Services.

Tender Overview

LOCATION

Bedfordshire and Hertfordshire, United Kingdom

VALUE

£288,000

DEADLINE

March 02, 2026 at 12:00

CATEGORY

Other

CPV CODE

90900000

REFERENCE

008315-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Welwyn Hatfield Borough Council (hereinafter referred to as the Council) is conducting an open procurement in accordance with the requirements of the Procurement Act 2023 for the purpose of procuring the services described in the Specification. Whilst this procurement does not limit the number of bidders that may participate, bids may not be evaluated that do not meet the conditions of participation; or are disqualified under mandatory or discretionary disqualification criteria; or do not meet any other requirements such as accepting the conditions of contract or failing to comply with the terms of this tender in terms of completion of documents and submission of bids. Bids may also be rejected if they are deemed abnormally low following investigation. It is a condition that bidders follow the instructions in this invitation to tender.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to mandatory disqualification criteria as defined by the Procurement Act 2023 or the tender documents.

ELIGIBILITY REQUIREMENTS

  • Bidders must meet all specified conditions of participation.
  • Bidders must be capable of providing cleaning and sanitation services (CPV 90900000).
  • Bidders must comply with the requirements of the Procurement Act 2023.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate the capability to provide specialist cleaning services as described in the Specification.
  • Bidders must be prepared for their bid to be evaluated on quality, which accounts for 50% of the overall evaluation.
💰

FINANCIAL REQUIREMENTS

  • Bidders must submit a price that is not abnormally low, as such bids may be rejected following investigation.
  • Bidders must be prepared for their bid to be evaluated on price, which accounts for 50% of the overall evaluation.
  • Bidders must be able to deliver services for an estimated contract value of 288,000 EUR over a 24-month duration.
📋

SUBMISSION REQUIREMENTS

  • Bidders must submit their bid via the `www.supplyhertfordshire.uk` portal.
  • Bids must be submitted by the deadline of 2026-03-02T12:00:00+00:00.
  • Bidders must follow all instructions provided in the invitation to tender.
  • Bidders must ensure all required documents are completed accurately and fully.
  • Bidders must accept the conditions of contract.

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HTM
Lot L-1
OtherL-1.html
Summary:
Download failed - no summary available
DOC
OCDS Record
OCDS Data008315-2026_ocds_record.json
Summary:
This OCDS record provides the official Open Contracting Data Standard publication of the Welwyn Hatfield Borough Council's open procurement for cleaning and sanitation services, outlining the buyer details and the tender's initiation.
DOC
OCDS Release Package
OCDS Data008315-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about Welwyn Hatfield Borough Council's open procurement for cleaning and sanitation services, detailing the buyer, tender ID, and legal basis under the Procurement Act 2023.
PDF
Official PDF Version
General Information008315-2026_official.pdf
Summary:
Welwyn Hatfield Borough Council is conducting an open procurement for specialist cleaning services under the Procurement Act 2023, requiring bidders to meet participation conditions, accept contract terms, and comply with submission instructions, with evaluation based on 50% price and 50% quality.
HTM
Tender Notice
Administrative Documents008315-2026.html
Summary:
This tender notice from Welwyn Hatfield Borough Council announces an open procurement for specialist cleaning services, detailing the scope, estimated £240,000 value, contract dates, and submission deadlines for bids via www.supplyhertfordshire.uk.

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69
Good

Tender Quality Score

Overall, this tender is well-structured with clear legal foundations, but the critical failure to access the detailed specification document significantly impacts its clarity, completeness, and fairness.

Score Breakdown

Legal Compliance85/100

The tender clearly defines the legal basis (Procurement Act 2023) and procedure type (Open). CPV codes are correctly assigned, and there are no reported disputes. The submission deadline is reasonable. The only minor issue is the missing reveal date.

Missing reveal date
Clarity70/100

High-level evaluation criteria weights (50% price, 50% quality) are specified, and AI-extracted requirements are clear. However, the failure to download 'Lot L-1' (Specification) severely hinders the clarity of the actual services required. Detailed quality evaluation criteria are not explicitly provided in the summary.

Critical 'Lot L-1' (Specification) document failed to download
Detailed quality evaluation criteria not explicitly provided in summary
Completeness60/100

Most basic information, financial details, timeline, and classification are provided. However, the failure to access 'Lot L-1', which is likely the core specification document, represents a significant gap in the tender's completeness.

Critical 'Lot L-1' (Specification) document failed to download
Fairness55/100

The tender supports e-procurement and discloses the estimated value, which are positive for fairness. However, the inability to access the full 'Specification' (Lot L-1) is a major impediment to fair competition, as bidders cannot fully understand the scope of work or assess potential tailoring of requirements.

Critical 'Lot L-1' (Specification) document failed to download, hindering fair access to information
Practicality80/100

Electronic submission is supported via a specified portal. The contract start date and duration are clearly defined, contributing positively to the practicality of the tender process.

Data Consistency85/100

Key fields are largely populated, and dates are logical and consistent. There are no reported disputes or suspensions. Minor inconsistencies include empty 'Liable Person' and procedure codes, and a high-level vs. detailed interpretation of evaluation criteria.

Empty 'Liable Person' field
Empty procedure codes (though described in text)
Sustainability20/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear legal basis (Procurement Act 2023) and procedure type
Electronic submission via a dedicated portal
Transparent estimated value and contract duration
Evaluation criteria weights (50% price, 50% quality) are specified
No reported disputes or suspensions

Concerns

Critical 'Lot L-1' (Specification) document failed to download, severely impacting clarity and fairness
Detailed quality evaluation criteria are not explicitly provided in the summary
Lack of explicit sustainability, social, or innovation considerations
The 'Liable Person' field is empty

Recommendations

1. Ensure all tender documents, especially the detailed specification (Lot L-1), are fully accessible and downloadable to all potential bidders.
2. Provide detailed sub-criteria for the quality evaluation component to enhance transparency and objectivity for bidders.
3. Consider incorporating sustainability, social, or innovation criteria where relevant to align with modern procurement best practices.

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B
Tender Quality Score
69/ 100 · Good

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