Latvia9 days leftOpen

Supply of food products for the needs of SAC “Trapene”

Tender Overview

LOCATION

Vidzeme, Latvia

VALUE

Not disclosed

DEADLINE

February 11, 2026 at 10:00

CATEGORY

Other

CPV CODE

15000000

REFERENCE

163217

Project Timeline

Contact Information

View Original

Original Tender Description

Supply of food products for the needs of SAC “Trapene”
⚠️

MANDATORY EXCLUSION GROUNDS

  • Bidders must not fall under any exclusion conditions specified in the tender regulations and specific part requirements.

ELIGIBILITY REQUIREMENTS

  • Bidders must meet the selection criteria specified in the tender regulations and specific part requirements.
  • Bidders must be legally eligible to participate in public procurement.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Products supplied must meet the quality requirements detailed in the draft contract.
  • Products supplied must conform to the technical specifications outlined in Annex 2 and the financial offer form.
  • Bidders must be able to deliver food products to the social care center “Trapene” at “Bitītes”, Trapene, Trapenes pag., Smiltenes nov., LV-4348.
  • Bidders must demonstrate relevant experience in supplying food products, as required by the specific part requirements.
  • For Part 5 (meat and meat products supply), bidders must possess ZPI certification.
  • Bidders must adhere to the specific technical requirements for each chosen part (e.g., milk and kefir for Part 1, fresh eggs for Part 3, bread and bakery products for Part 4, meat and meat products for Part 5, fish and fish products for Part 6, frozen food products for Part 7, seasonal vegetables for Part 8, vegetables, fruits, and related products for Part 9, grocery and related products for Part 10, dairy products for Part 11, chicken meat and products for Part 12).
💰

FINANCIAL REQUIREMENTS

  • Bidders must submit a financial offer stating the total price without VAT.
  • Bidders must meet any financial proposal requirements specified in the tender regulations and specific part requirements.
📋

SUBMISSION REQUIREMENTS

  • Bids must be submitted by the deadline: 2026-02-11T10:00:00.
  • Bidders must submit an application form.
  • Bidders must submit a technical specification.
  • Bidders must submit a financial offer using the provided form (Annex 2).
  • Bidders must submit documents demonstrating relevant experience, as required.
  • Bidders must submit any other required appendices as outlined in the tender regulations.
  • Bidders must adhere to the submission conditions outlined in the tender regulations.
  • Bidders must clearly indicate which of the 12 parts they are bidding for.

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PDF
Iepirkuma priekšmeta 10.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_10_20260128050754.pdf98.2 KB
Summary:
This document contains the specific requirements and evaluation criteria for Part 10 (grocery and related product supply) of a food product procurement tender for Smiltenes novada pašvaldība, detailing necessary bidder submissions like applications, experience, technical specifications, and financial proposals.
PDF
Iepirkuma priekšmeta 11.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_11_20260128050754.pdf98.3 KB
Summary:
This document contains the specific requirements and evaluation criteria for bidders submitting proposals for Part 11 (Dairy Product Supply) of a food product procurement for Smiltenes Municipality.
PDF
Iepirkuma priekšmeta 1.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_1_20260128050753.pdf96.8 KB
Summary:
This document outlines the procurement requirements, exclusion and selection criteria, technical and financial offer requirements, and evaluation criteria for the supply of food products (specifically milk and kefir) for Smiltenes novada pašvaldība.
PDF
Iepirkuma priekšmeta 12.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_12_20260128050754.pdf98.2 KB
Summary:
This document outlines the specific requirements, exclusion conditions, selection criteria, technical and financial proposal requirements, and evaluation criteria for Part 12 (chicken meat and products supply) of a food product procurement for Smiltene Municipality.
PDF
Iepirkuma priekšmeta 2.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_2_20260128050753.pdf96.8 KB
Summary:
This document outlines the requirements for bidders, including exclusion conditions, selection criteria, technical and financial proposal requirements, and evaluation criteria for the second part of a food product supply tender for Smiltenes novada pašvaldība.
PDF
Iepirkuma priekšmeta 3.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_3_20260128050753.pdf98.2 KB
Summary:
This document contains the procurement requirements, technical and financial proposal requirements, and evaluation criteria for Part 3 (fresh egg supply) of a food product supply tender for Smiltenes novada pašvaldība.
PDF
Iepirkuma priekšmeta 4.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_4_20260128050753.pdf96.8 KB
Summary:
This document contains the detailed requirements and evaluation criteria for Part 4 (bread and bakery products) of a food supply tender, including exclusion, selection, technical, and financial offer requirements.
PDF
Iepirkuma priekšmeta 5.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_5_20260128050753.pdf97.0 KB
Summary:
This document contains specific requirements for bidders, including application, experience, ZPI certification, technical and financial proposals, and other documents, along with the evaluation criteria for the 5th part (meat and meat products supply) of a food product supply tender.
PDF
Iepirkuma priekšmeta 6.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_6_20260128050753.pdf98.3 KB
Summary:
This document contains the detailed requirements for submitting a bid, including exclusion conditions, selection criteria, technical and financial proposal specifications, and evaluation criteria for the supply of fish and fish products for Smiltenes novada pašvaldība.
PDF
Iepirkuma priekšmeta 7.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_7_20260128050754.pdf98.3 KB
Summary:
This document contains the detailed requirements for Part 7 (supply of various frozen food products) of a food product supply tender for Smiltenes novada pašvaldība, outlining exclusion/selection criteria, technical and financial proposal requirements, and evaluation criteria.
PDF
Iepirkuma priekšmeta 8.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_8_20260128050754.pdf98.2 KB
Summary:
This document details the mandatory requirements for bidders, including exclusion and selection criteria, technical and financial proposal specifications, and evaluation criteria for part 8 (seasonal vegetable supply) of a food product procurement tender for Smiltenes novada pašvaldība.
PDF
Iepirkuma priekšmeta 9.daļas prasības, 1.versija
technical_spec163217_PD.ANY_1_1_9_20260128050754.pdf98.3 KB
Summary:
This document contains the detailed requirements for Part 9 (supply of vegetables, fruits, and related products) of a food product supply tender for Smiltenes novada pašvaldība, outlining exclusion and selection criteria, technical and financial proposal requirements, and evaluation criteria.
XLS
2.pielikums_Finanšu piedāvājums
financial2_pielikums_Partika_SAC_Trapene_1AK_2026...74.5 KB
Summary:
This document contains a technical specification and financial offer form for the supply of food products to SAC "Trapene", detailing various food categories and requiring bidders to state the total price without VAT.
DOC
7.pielikums_Līguma projekts
contract_draft7_pielikums_Liguma projekts - 1AK_2026.d...205.5 KB
Summary:
This document contains a draft contract for the supply of foodstuffs, detailing the terms and conditions between Smiltenes novada pašvaldība (the Purchaser) and a Supplier, including delivery, payment, quality requirements, and responsibilities.
DOC
Nolikums ar pielikumiem
tender_noticeNOLIKUMS_1AK_2026.doc344.5 KB
Summary:
This document contains the regulations for an open competition organized by Smiltenes Novada Pašvaldība for the supply of food products to SAC “Trapene”, outlining general information, submission conditions, evaluation criteria, and required appendices such as application forms, technical specifications, and financial offers.
HTM
Main tender page
tender_noticeindex.html
Summary:
This document contains a main tender page providing basic data for an open competition (SNP/2026/1/AK) for the delivery of food products to the social care center “Trapene” in Latvia, detailing the procurement status, identification, contracting authority, object type, CPV codes, execution place, contract duration, and key deadlines.

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66
Good

Tender Quality Score

This tender for food product supply to SAC “Trapene” is generally well-structured with detailed requirements, but it suffers from significant transparency and consistency issues, particularly regarding document access and the estimated contract value.

Score Breakdown

Legal Compliance75/100

Deadlines are reasonable, and the procedure type and CPV codes are clearly defined. The primary legal compliance concern is the non-disclosure of the estimated contract value, which impacts transparency.

Estimated contract value not disclosed
Clarity80/100

The description is clear, and requirements are well-documented and divided into 12 specific parts, enhancing clarity. While an automated check flagged missing evaluation criteria, document summaries indicate their presence within the detailed part documents.

Contradiction between automated check and document summaries regarding evaluation criteria
Completeness70/100

Basic information, deadlines, and duration are provided, and a comprehensive set of 16 documents is attached. However, the estimated contract value is not disclosed, which is a significant omission for bidders.

Estimated contract value not disclosed
Fairness50/100

The most significant concern is the 'Restricted document access' flag, which severely impacts fairness and equal opportunity for bidders. The non-disclosure of the estimated value and a contradiction regarding e-submission further detract from transparency and fairness.

Restricted document access
Estimated contract value not disclosed
Practicality65/100

The tender specifies 'E-Procurement' and an electronic opening place, but an automated check flags 'No e-submission', creating a critical contradiction. The absence of a contract start date and specific financing information also reduces practicality for planning.

Contradiction regarding e-submission support
Contract start date not specified
Data Consistency70/100

Key dates and counts are consistent. However, there are notable inconsistencies between automated check results and document content, particularly concerning evaluation criteria and e-submission capabilities.

Contradiction on evaluation criteria (flag vs. document summaries)
Contradiction on e-submission (characteristic vs. flag)
Sustainability30/100

The tender completely lacks any explicit criteria or focus on green procurement, social aspects, or innovation, indicating a missed opportunity to promote sustainable practices.

No green procurement criteria
No social criteria

Strengths

Detailed technical specifications for each of the 12 parts
Clear definition of procedure type and CPV codes
Comprehensive AI-extracted requirements covering various aspects
Contract draft and financial offer forms are provided
Tender is divided into parts, promoting wider participation

Concerns

Restricted document access is a major fairness and transparency issue
Estimated contract value is not disclosed
Contradiction regarding e-submission support
Lack of sustainability, social, or innovation criteria
Ambiguity regarding evaluation criteria (flagged as missing, but mentioned in document summaries)

Recommendations

1. Ensure full and unrestricted access to all tender documents for all potential bidders.
2. Disclose the estimated contract value to provide better context for bidders.
3. Clarify the e-submission process and ensure consistency in information provided.

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B
Tender Quality Score
66/ 100 · Good

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