United Kingdom32 days leftOpen

Provision on Tenant Satisfaction Measures (TSM)

Tender Overview

LOCATION

West Yorkshire, United Kingdom

VALUE

Not disclosed

DEADLINE

March 06, 2026 at 17:00

CATEGORY

Other

CPV CODE

79300000

REFERENCE

008048-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Together Housing Association (THA) require the services of an Agency Partner to assist us in the administration and running of our Tenant Satisfaction Measures Survey (TSMs), as to be compliant with the conditions set out by the Housing Regulator. This will involve the collection, analysis and presentation of customer satisfaction data as set out by the Regulator of Social Housing. Details are set out publicly by the Regulator for Social Housing (RSH) at www.gov.uk/rsh. The communication and customer experience team are procuring Tenant satisfaction Surveys via an Open Tender under the Procurement Act 2023. Together Housing Association Limited (THA) intend to enter into an Agreement with one organisation for a Contract Term of Two (2) years with the option to extend for two twelve (12) month periods to be exercised at the sole discretion of Together Housing subject to the terms of the Contract being met. The maximum contract duration is therefore four (4) years from the 1st July 2026 to 30th June 2030. The Purpose of the agreement is to align the needs of THA with Regulator requirements and for a Third-Party Agency to be appointed to conduct fieldwork, analysis and results interpretation within the boundaries of THA and the Regulator, and to conduct all market research within the Code of Conduct of the Market Research Society (MRS).
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MANDATORY EXCLUSION GROUNDS

  • No explicit mandatory exclusion grounds are provided in the given text.

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HTM
Lot L-1
Administrative DocumentsL-1.html
Summary:
This document provides essential instructions for suppliers on how to register, log in, view tenders, express interest, and submit documents via the Together Housing Group's In-Tend e-Procurement Portal, including important maintenance notices.
DOC
OCDS Record
OCDS Data008048-2026_ocds_record.json
Summary:
This OCDS record provides structured data about Together Housing Association's open tender for an Agency Partner to conduct Tenant Satisfaction Measures Surveys (TSMs) for regulatory compliance, covering data collection, analysis, and presentation over a potential four-year contract.
DOC
OCDS Release Package
OCDS Data008048-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data about the tender for Tenant Satisfaction Measures Survey services, detailing the buyer (Together Housing Association) and the legal basis for the procurement.
PDF
Official PDF Version
General Information008048-2026_official.pdf
Summary:
This document is a tender notice from Together Housing Association seeking an agency partner to administer Tenant Satisfaction Measures Surveys, including data collection, analysis, and reporting, to comply with Housing Regulator requirements, with submissions due by March 6, 2026.
HTM
Tender Notice
Administrative Documents008048-2026.html
Summary:
Together Housing Association seeks an Agency Partner to administer and conduct Tenant Satisfaction Measures (TSM) surveys, including data collection, analysis, and presentation, to comply with Housing Regulator conditions, for a 2-year contract with an option to extend for two additional 12-month periods.

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48
Fair

Tender Quality Score

This tender exhibits significant deficiencies in transparency and completeness, particularly regarding evaluation criteria and estimated value, which severely impact fairness and legal compliance. While the service description is clear, critical information for bidders is largely absent.

Score Breakdown

Legal Compliance55/100

The tender defines the procedure type and CPV code correctly, and there are no disputes. However, the absence of explicit mandatory exclusion grounds and the classified estimated value are significant legal compliance issues. The missing reveal date also prevents a full assessment of deadline reasonableness.

No explicit mandatory exclusion grounds provided
Estimated value is classified (not disclosed)
Clarity40/100

The service description and purpose are clear. However, the tender critically lacks specified evaluation criteria and detailed requirements, which are essential for bidders to understand what is expected and how their proposals will be judged.

No evaluation criteria specified
AI-extracted requirements are extremely sparse
Completeness45/100

Basic information like title, organization, deadlines, and duration are present. However, the estimated value is not disclosed, evaluation criteria are missing, and detailed requirements are not provided in the summaries. The fact that all listed documents are marked 'Required: No' also raises concerns about the completeness of accessible tender specifications.

Estimated value not disclosed
No evaluation criteria specified
Fairness40/100

The classified estimated value and the complete absence of evaluation criteria severely undermine the fairness and transparency of the procurement process, making it difficult for bidders to prepare competitive offers. While e-procurement is supported and requirements don't appear tailored, these critical omissions are major concerns.

Estimated value not disclosed
No evaluation criteria specified
Practicality65/100

Electronic submission is supported, and key dates like contract start and duration are clearly specified. However, the classified value impacts bidders' ability to practically assess the scope and resource allocation. A direct document URL is not explicitly provided, though an e-procurement portal is mentioned.

Estimated value not disclosed (impacts practical planning)
No direct document URL provided (though e-portal is mentioned)
Data Consistency60/100

Key fields such as 'Liable Person', 'Type Code', 'Procedure Code', 'Estimated Value', 'Reveal Date', 'Mandatory Exclusion Grounds', and 'Evaluation Criteria' are either missing or not fully populated. While dates are logical, the overall data completeness is low.

Many key fields are missing or classified
Missing reveal date
Sustainability20/100

The tender does not include any explicit green procurement, social aspects, or innovation focus. It is also not EU funded, which often correlates with higher sustainability standards.

No green procurement aspects mentioned
No social criteria mentioned

Strengths

Clear description of the service and purpose
Key dates (submission, contract start, duration) are specified
CPV code is appropriate for the service
E-procurement portal is indicated for submission
No disputes or suspensions reported

Concerns

Absence of explicit mandatory exclusion grounds
No evaluation criteria specified for bidder assessment
Estimated contract value is classified and not disclosed
Missing reveal date, hindering assessment of publication period
Lack of detailed requirements in the provided tender summaries

Recommendations

1. Publish detailed mandatory exclusion grounds and comprehensive evaluation criteria to ensure transparency and legal compliance.
2. Disclose the estimated contract value to enable fair competition and informed bidding.
3. Provide full and accessible tender documents with all necessary requirements and conditions for participation.

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C
Tender Quality Score
48/ 100 · Fair

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