United Kingdom7 days leftOpen

250202 – Preliminary Market Engagement for a Car Parking Management Solution at Queen’s Accommodation (Elms BT9)

Tender Overview

LOCATION

Northern Ireland, United Kingdom

VALUE

Not disclosed

DEADLINE

February 10, 2026 at 00:00

CATEGORY

Other

CPV CODE

34926000

REFERENCE

005012-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Queen’s is seeking to engage with suppliers to support a scoping exercise for potential replacement of the car parking management solution at Queen’s Accommodation Elms BT9 site at 78 Malone Road, Belfast. The purpose of this Preliminary Market Engagement (PME) exercise is to gain a better understanding of the car park solutions available in the market, explore options for a specific solution at the Elms BT9 site, understand costs, and support a potential future procurement exercise. The PME process will provide interested suppliers with the opportunity to obtain further information on Queen’s requirements and also provide Queen’s with the opportunity to obtain feedback from the marketplace. Queen’s is not looking for supplier proposals at this stage, but would like suppliers who wish to participate in the PME process to express their interest by completing and returning the template form enclosed as Appendix 4.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are mentioned for participation in this Preliminary Market Engagement.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements are mentioned for participation in this Preliminary Market Engagement, beyond being a supplier capable of providing car park management solutions.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • No specific technical capability requirements are mentioned for participation in this Preliminary Market Engagement, as its purpose is to explore available solutions and understand market capabilities.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements are mentioned for participation in this Preliminary Market Engagement.
📋

SUBMISSION REQUIREMENTS

  • Express interest in participating in the Preliminary Market Engagement.
  • Complete and return the template form enclosed as Appendix 4.
  • Submit the expression of interest by the deadline of 2026-02-10T00:00:00.
  • Do not submit full supplier proposals at this stage.

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HTM
Planning Notice
Administrative Documents005012-2026.html
Summary:
Queen's University Belfast is conducting a Preliminary Market Engagement to explore car park management solutions for its Elms BT9 site, inviting interested suppliers to express interest by completing a template form rather than submitting proposals at this stage.
DOC
OCDS Record
OCDS Data005012-2026_ocds_record.json
Summary:
This OCDS record details Queen's University Belfast's Preliminary Market Engagement to explore car park management solutions for their Elms BT9 site, inviting supplier interest for a future procurement.
DOC
OCDS Release Package
OCDS Data005012-2026_ocds_release.json
Summary:
This OCDS data package provides preliminary market engagement information from Queen's University Belfast regarding a potential future procurement for a car park management solution at their Elms BT9 site.
PDF
Official PDF Version
General Information005012-2026_official.pdf
Summary:
Queen's University Belfast invites suppliers to participate in a Preliminary Market Engagement to explore car parking management solutions for its Elms BT9 site, requesting interested parties to express interest by completing and returning the enclosed Appendix 4 form, rather than submitting proposals.

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73
Good

Tender Quality Score

This Preliminary Market Engagement (PME) is clearly articulated and serves its purpose well for gathering market information, though it exhibits some deficiencies in structured data completeness and lacks modern e-submission capabilities.

Score Breakdown

Legal Compliance75/100

The PME process itself is a legitimate pre-procurement activity, and the CPV code is appropriate. However, the structured data fields for 'Type' and 'Procedure' are marked as 'None', and 'Liable Person' and 'reveal date' are missing, which are minor formal deficiencies for a public notice.

Missing structured data for 'Type' and 'Procedure'
Missing 'Liable Person'
Clarity90/100

The purpose of the Preliminary Market Engagement is exceptionally clear and unambiguous. Requirements for supplier participation, such as expressing interest and completing Appendix 4, are well-documented and easily understandable. The explicit statement that full proposals are not required at this stage further enhances clarity.

Completeness70/100

Most essential information, including title, reference, organization, description, deadlines, duration, and location, is provided. While the estimated value is classified, this is acceptable for a PME. However, the structured data is incomplete regarding 'Type', 'Procedure', 'Liable Person', and 'reveal date'.

Missing 'Liable Person'
Missing 'Type' and 'Procedure' in structured data
Fairness75/100

The requirements for PME participation are generic and not tailored, promoting broad market access. Deadlines for expressing interest are reasonable. However, the absence of e-submission capabilities is a significant concern for ensuring equal access and convenience for all potential suppliers.

No e-submission functionality
Practicality60/100

The lack of electronic submission is a notable practical drawback, potentially increasing administrative burden for suppliers. While contract start and duration are specified, the overall practicality is hampered by the absence of a modern e-submission platform.

No e-submission functionality
Data Consistency80/100

Dates provided are logical and consistent, with no reported disputes or suspensions. However, the absence of key structured data fields such as 'Type', 'Procedure', 'Liable Person', and 'reveal date' indicates some inconsistency in data population.

Missing 'Type', 'Procedure', 'Liable Person', and 'reveal date' in structured data
Sustainability50/100

The tender does not explicitly mention any green procurement or social criteria. However, the nature of a Preliminary Market Engagement, focused on exploring solutions and understanding market capabilities, inherently supports innovation, which is a positive aspect of sustainability.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear and unambiguous description of the PME's purpose
Generic and untailored requirements for market engagement
Appropriate CPV classification
Reasonable deadline for expression of interest
Focus on exploring market solutions and innovation

Concerns

Lack of electronic submission capabilities
Incomplete structured data (Type, Procedure, Liable Person, Reveal Date)
Absence of explicit green or social sustainability criteria
Estimated value is classified

Recommendations

1. Implement an e-submission platform for future procurement activities to enhance fairness and practicality.
2. Ensure all structured data fields, including 'Type', 'Procedure', 'Liable Person', and 'reveal date', are fully populated for improved legal compliance and completeness.
3. Consider incorporating explicit green and social sustainability criteria in future procurement exercises stemming from this PME.

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B
Tender Quality Score
73/ 100 · Good

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