United Kingdom104 days leftOpen

IT Service Management tool (ITSM)

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£720,000

DEADLINE

May 17, 2026 at 23:00

CATEGORY

Other

CPV CODE

48000000

REFERENCE

002295-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Places for People (PfP) seeks to acquire and implement an industry-leading IT Service Management (ITSM) platform that meets both current and future business requirements. PfP currently operates an in-house service management platform, LogIT, which is no longer capable of supporting growing business needs. The existing system lacks essential capabilities, including automation, integration, service catalogue visibility, configuration management, analytics, and knowledge management. Integration with existing tools and platforms including but not limited to Intune, Entra ID, Active Directory, Observability (LogicMonitor) and compatibility with a market leading ITAM solution. Implementation of modules: Incident, Change and Release Management, Problem, Configuration Management Database (CMDB), Known Error Database (KEDB), Service Catalogue, Knowledge Management. Interrogation of system configuration. Interrogation of professional training for three (3) IT Ops colleagues to maintain and operate chosen solution. Salesforce LogIT, Change IT decommission. System on a Chip (SOC) integration. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1005754766
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are explicitly stated in the provided information.

ELIGIBILITY REQUIREMENTS

  • No specific eligibility requirements are explicitly stated in the provided information.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide an industry-leading IT Service Management (ITSM) platform.
  • The platform must meet both current and future business requirements of Places for People Group.
  • The platform must address the existing system's lack of essential capabilities, including automation, integration, service catalogue visibility, configuration management, analytics, and knowledge management.
  • The platform must include the following modules: Incident Management, Change and Release Management, Problem Management, Configuration Management Database (CMDB), Known Error Database (KEDB), Service Catalogue, and Knowledge Management.
  • The platform must integrate with existing tools and platforms including, but not limited to, Intune, Entra ID, Active Directory, Observability (LogicMonitor).
  • The platform must be compatible with a market-leading IT Asset Management (ITAM) solution.
  • The solution must allow for the interrogation of system configuration.
  • Provide professional training for three (3) IT Ops colleagues to maintain and operate the chosen solution.
  • Support the decommissioning of Salesforce LogIT and Change IT systems.
  • Support System on a Chip (SOC) integration.
  • Implement the chosen ITSM solution.
💰

FINANCIAL REQUIREMENTS

  • Bids should align with the estimated contract value of 720,000 EUR (approximately £600,000) for a duration of 36 months.
📋

SUBMISSION REQUIREMENTS

  • Submit the bid by the deadline: 2026-05-17 23:00:00.
  • The procurement is an Open type tender.
  • Bidders must respond via the Delta eSourcing platform (as indicated by the provided link).

Requirements Preview

Sign up to view complete requirements and analysis

AI-powered requirement analysis
Complete compliance breakdown
Strategic bidding insights
Instant eligibility check

No credit card required • Setup in 2 minutes

PDF
Official PDF Version
PDF002295-2026_official.pdf
Summary:
Places for People Group seeks an industry-leading IT Service Management (ITSM) platform to replace its outdated system, requiring modules like Incident, Change, CMDB, and Service Catalogue, along with integrations and training, for an estimated £600,000 over three years with a possible extension.

Documents Preview

Sign up to view document summaries and analysis

AI document summaries
Key requirement extraction
Risk & compliance alerts
Strategic document insights

No credit card required • Setup in 2 minutes

67
Good

Tender Quality Score

This tender outlines a clear need for an ITSM platform but suffers from a critical lack of essential tender documents and evaluation criteria, severely impacting transparency and fairness.

Score Breakdown

Legal Compliance100/100

The tender is an 'Open' type with a 'Competitive flexible procedure', which is generally compliant. However, the complete absence of tender documents, explicit mandatory exclusion grounds, and eligibility requirements is a significant legal compliance issue for a public procurement process.

Absence of any tender documents (e.g., ITT, specifications, terms and conditions)
Missing explicit mandatory exclusion grounds
Clarity40/100

The description of the business need and the technical capabilities required (ITSM modules, integrations) are relatively clear within the provided text. However, the overall clarity for potential bidders is severely compromised by the absence of full tender documents, which would detail the scope, exact requirements, and contractual terms.

Lack of detailed specifications and scope due to missing tender documents
Ambiguity regarding the full extent of requirements and contractual terms
Completeness83/100

Basic tender information (title, reference, organization, value, duration) is present. However, the tender is critically incomplete due to the total absence of tender documents, explicit mandatory exclusion grounds, eligibility requirements, and, most importantly, evaluation criteria.

Absence of any tender documents
Missing explicit mandatory exclusion grounds
Fairness60/100

The lack of transparent evaluation criteria makes it impossible for bidders to understand how their proposals will be judged, creating an unfair and opaque process. The terms 'industry-leading' and 'market-leading ITAM solution' could be perceived as potentially restrictive if not further defined or if specific examples are not provided as indicative.

Lack of transparent evaluation criteria, hindering fair competition
Potential for subjective assessment due to missing detailed documentation
Practicality40/100

The technical requirements for the ITSM platform, modules, and integrations are practical and reflect a genuine business need. The inclusion of training is also practical for successful implementation. However, it is highly impractical for bidders to prepare a comprehensive, compliant, and competitive bid without access to full tender documents, including detailed specifications and terms.

Impractical for bidders to prepare a comprehensive bid without full tender documents
Data Consistency100/100

The provided extract is internally consistent; the description aligns with the extracted requirements. No inconsistencies were detected within the limited information provided.

Sustainability0/100

There is no mention of sustainability, social, or innovation criteria within the provided tender information. This indicates a missed opportunity to incorporate broader public value considerations into the procurement.

Absence of sustainability considerations (environmental, social, governance)
No focus on social or innovation criteria

Strengths

Clear statement of the problem and desired outcome (ITSM platform, specific modules, integrations)
Estimated value and contract duration are provided, offering financial context
Open procedure encourages broad market participation
Inclusion of professional training for IT Ops colleagues demonstrates focus on operational readiness

Concerns

Critical: Complete absence of any tender documents (e.g., ITT, specifications, terms and conditions)
Critical: Missing explicit evaluation criteria, making the assessment process opaque and potentially unfair
Missing explicit mandatory exclusion grounds and eligibility requirements, which are fundamental for public tenders
The terms 'industry-leading' and 'market-leading' could be restrictive if not further clarified or exemplified
Absence of sustainability, social, or innovation criteria

Recommendations

1. Immediately publish all essential tender documents, including detailed specifications, terms and conditions, and crucially, the evaluation criteria.
2. Clearly define mandatory exclusion grounds and eligibility requirements in line with public procurement regulations.
3. Provide clearer definitions or examples for terms like 'industry-leading' and 'market-leading' to ensure broader and fairer competition.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

Generate DocumentsReview Documents
B
Tender Quality Score
67/ 100 · Good

Tender Assistant

Ask me anything about this tender

Tender Assistant

Hello! I'm your AI assistant for this tender. I can help you understand requirements, deadlines, eligibility criteria, and provide strategic insights.

What are the main requirements?
When is the deadline?
Who is eligible to bid?

No credit card required

Setup in 2 minutes

Save with Notes