Tenders

FIN25147 - Finance System Replacement

Open
Deadline
16 days left
March 20, 2026
Contract Details
Category
Other
Reference
006210-2026
Value
£1,200,000
Location
Devon, United Kingdom
Published
February 24, 2026
Organization
CPV Code
Project Timeline

Tender Published

January 23, 2026

Deadline for Questions

March 13, 2026

Submission Deadline

March 20, 2026

Contract Start Date

January 23, 2028

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Budget
£1,200,000
Duration
60 months
Location
Devon
Type
Other
69
Quality Score/100
Good

Original Tender Description

Torbay Council’s current Finance system is with OneAdvanced on their e5 product and the Authority is currently on the final version of this product, known as e5.7. As the current product is the final development of this on-premise legacy solution it expected that support for this product will end within the next few years. To that end, Torbay Council are seeking to procure a new cloud-based finance system.

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Requirements & Qualifications

10 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (2)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS2
--No formal submission requirements for a tender bid have been specified at this preliminary market engagement stage, as this is pre-market engagement and not a formal tender process.
--Providers interested in future procurement should be prepared to engage in market research activities to demonstrate interest, capacity, and capability.
MANDATORY EXCLUSION GROUNDS1
--No formal mandatory exclusion grounds have been specified at this preliminary market engagement stage.
ELIGIBILITY REQUIREMENTS2
--No formal eligibility requirements for bidding have been specified at this preliminary market engagement stage.
--Providers should be experienced in delivering finance systems.
TECHNICAL CAPABILITY REQUIREMENTS3
--Providers must be capable of delivering a new cloud-based finance system.
--The proposed system must be a cloud-based solution.
--The system should be able to replace Torbay Council's current on-premise legacy finance system (OneAdvanced e5.7).
FINANCIAL REQUIREMENTS2
--No formal financial requirements for bidding have been specified at this preliminary market engagement stage.
--The estimated contract value is 1,200,000 EUR over 60 months, indicating the scale of the potential future contract.

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Documents

4 documents available with AI summaries

Planning NoticeHTM
006210-2026.html

Torbay Council is issuing a planning notice for the procurement of a new cloud-based finance system to replace their current legacy on-premise solution.

OCDS RecordDOC
006210-2026_ocds_record.json

This document contains structured OCDS data detailing Torbay Council's procurement of a new cloud-based finance system, including buyer information and the tender's planning stage.

OCDS Release PackageDOC
006210-2026_ocds_release.json

This OCDS data package provides planning information for Torbay Council's procurement of a new cloud-based finance system, replacing their current legacy solution.

Official PDF VersionPDF
006210-2026_official.pdf

Torbay Council is conducting preliminary market engagement to gauge interest and capability from providers for a new cloud-based finance system, ahead of a formal procurement process.

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69
Good

Tender Quality Score

This is a preliminary market engagement notice, well-described in its intent, but lacking in formal procedure details, e-submission support, and sustainability considerations for the future tender.

Score Breakdown

Legal Compliance75/100

While this is a planning stage notice, the absence of a defined procedure type and code, and a liable person, represents a structural data deficiency. Deadlines for preliminary market engagement are reasonable, and CPV codes are appropriately assigned.

Missing formal procedure type and code
Missing liable person
Clarity80/100

The description of the need for a new cloud-based finance system is clear and unambiguous. Requirements for the preliminary market engagement are well-documented and understandable, explicitly stating what is and isn't specified at this stage. However, formal evaluation criteria are not yet defined.

No evaluation criteria specified
Completeness70/100

Most basic information, including title, reference, organization, estimated value, duration, and location (NUTS code), is provided. However, the tender record is incomplete regarding the formal procedure type, code, and liable person. Detailed evaluation criteria are also absent.

Missing formal procedure type and code
Missing liable person
Fairness65/100

The estimated value is disclosed, and the preliminary requirements are generic, not tailored. However, the lack of e-submission support is a significant barrier to equal access and fairness. The absence of specified evaluation criteria also introduces uncertainty regarding the objectivity of future assessments.

No e-submission support
No evaluation criteria specified
Practicality60/100

The lack of electronic submission is a major practical drawback in modern procurement. While the contract start date and duration are specified, the absence of e-submission hinders ease of participation.

No e-submission support
Data Consistency85/100

Key fields are largely populated, and dates are logical and consistent, indicating a well-structured planning phase. The absence of disputes or suspensions is positive. The main inconsistencies are the empty 'Type', 'Procedure', and 'Liable Person' fields.

Empty 'Type' and 'Procedure' fields
Empty 'Liable Person' field
Sustainability30/100

There is no explicit mention of green procurement, social aspects, or innovation focus within the provided tender information. This indicates a lack of integration of sustainability criteria at this preliminary stage.

Not green procurement
No social criteria

Strengths

Clear description of the procurement need
Estimated value and contract duration specified
Appropriate CPV code provided
Documents available for review
Preliminary market engagement is a good practice for complex procurements

Concerns

Missing formal procedure type and code in the tender record
Lack of e-submission support
Absence of specified evaluation criteria
No integration of sustainability (environmental, social, innovation) considerations
Empty 'Liable Person' field

Recommendations

1. Ensure formal procedure type and code are specified in the tender record for improved legal compliance and data quality.
2. Implement electronic submission for the formal tender process to enhance fairness and practicality.
3. Develop and publish clear, objective evaluation criteria as early as possible in the formal procurement phase.

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