United Kingdom20 days leftOpen

VEHICLE MAINTENANCE CONTRACT 2026-2029 (2032)

Tender Overview

ORGANIZATION

Preston City Council

LOCATION

Lancashire, United Kingdom

VALUE

£5,040,000

DEADLINE

February 23, 2026 at 12:00

CATEGORY

Other

CPV CODE

50100000

REFERENCE

004500-2026

Project Timeline

Contact Information

View Original

Original Tender Description

This invitation to tender invites bids for the maintenance and repair of Preston City Councils fleet. The Contract must ensure all vehicles, plant and machinery remain operationally safe and compliant with all relevant legislation.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • Bidders must be able to register on the ProContract procurement portal.
  • Bidders must be able to log in to the ProContract procurement portal.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to provide maintenance and repair services for Preston City Council's fleet, including vehicles, plant, and machinery.
  • Capability to ensure all serviced vehicles, plant, and machinery remain operationally safe.
  • Capability to ensure all serviced vehicles, plant, and machinery remain compliant with all relevant legislation.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, specific insurance levels) are detailed in the provided information.
📋

SUBMISSION REQUIREMENTS

  • Submit bids by the deadline: 2026-02-23T12:00:00+00:00.
  • Submit bids via the ProContract procurement portal.
  • Access the tender competition pack via the ProContract procurement portal.

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HTM
Lot L-2
Administrative DocumentsL-2.html
Summary:
This document provides instructions for logging into the ProContract procurement portal, registering new accounts, resetting passwords, and details the platform's cookie policy.
DOC
OCDS Record
OCDS Data004500-2026_ocds_record.json
Summary:
This OCDS record provides structured data detailing Preston City Council's open tender for the maintenance and repair of its vehicle fleet, ensuring operational safety and legislative compliance.
DOC
OCDS Release Package
OCDS Data004500-2026_ocds_release.json
Summary:
Preston City Council seeks bids for the maintenance and repair of its fleet, ensuring operational safety and legislative compliance.
PDF
Official PDF Version
Administrative Documents004500-2026_official.pdf
Summary:
This is a tender notice from Preston City Council inviting bids for a £4.2M vehicle maintenance and repair contract for its fleet, running from October 2026 to September 2029 with a possible extension, with submissions due by 23 February 2026.
HTM
Tender Notice
Administrative Documents004500-2026.html
Summary:
Preston City Council is inviting bids for a £4.2 million contract (2026-2029, with possible extension to 2032) for the maintenance and repair of its vehicle fleet, requiring operational safety and legislative compliance, with submissions due by February 23, 2026.

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63
Good

Tender Quality Score

This tender provides essential information and utilizes an open procedure via an e-procurement portal. However, it suffers from critical omissions regarding evaluation criteria and detailed mandatory exclusion grounds, significantly impacting fairness and clarity.

Score Breakdown

Legal Compliance65/100

The tender defines the procedure type and CPV codes correctly, and there are no disputes. However, the reveal date is missing, and critically, the AI-extracted requirements state that no specific mandatory exclusion grounds are detailed, which is a significant legal compliance gap for an open procedure.

Missing reveal date
No specific mandatory exclusion grounds detailed
Clarity60/100

The description of services is clear and unambiguous. However, the explicit absence of evaluation criteria and the lack of detailed financial requirements significantly reduce the overall clarity for potential bidders regarding how proposals will be assessed.

No evaluation criteria specified
Lack of detailed financial requirements
Completeness65/100

Basic information, estimated value, duration, and documents are provided. However, the tender is incomplete due to the explicit absence of evaluation criteria, lack of specific financial requirements, and the omission of detailed mandatory exclusion grounds.

Missing evaluation criteria
No specific financial requirements detailed
Fairness55/100

The tender discloses the value and indicates electronic submission, which promotes equal access. However, the explicit absence of evaluation criteria severely compromises transparency and objectivity, making it difficult for bidders to understand how their proposals will be judged and thus impacting fairness.

No evaluation criteria specified
Practicality75/100

Electronic submission via the ProContract portal is supported, and the contract start date and duration are clearly specified. Document access is implied through the portal, making the process practical for bidders.

Data Consistency80/100

Most key fields are populated, and dates are logical and consistent. Minor inconsistencies include an empty 'Liable Person' field and missing codes for 'Type' and 'Procedure'.

Empty 'Liable Person' field
Missing codes for 'Type' and 'Procedure'
Sustainability20/100

The tender does not include any explicit green procurement, social aspects, or innovation focus. It is also not EU funded, which often correlates with higher sustainability standards.

Not green procurement
No social criteria

Strengths

Clear description of services required
Use of an e-procurement portal for submission and document access
Value and duration are clearly specified
CPV code and NUTS code are correctly assigned
Open procedure type promotes competition

Concerns

Absence of specified evaluation criteria
Lack of detailed financial requirements
Missing specific mandatory exclusion grounds
No explicit reveal date for the tender
No integration of sustainability, social, or innovation aspects

Recommendations

1. Clearly define and publish detailed evaluation criteria to ensure transparency and fairness for all bidders.
2. Provide specific financial requirements (e.g., minimum turnover, insurance levels) and explicit mandatory exclusion grounds.
3. Incorporate sustainability, social, and innovation considerations into the tender requirements where applicable.

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B
Tender Quality Score
63/ 100 · Good

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