United Kingdom7 days leftOpen

TENDER FOR EMAIL FILTERING

Tender Overview

LOCATION

Northern Ireland, United Kingdom

VALUE

£120,000

DEADLINE

February 09, 2026 at 12:00

CATEGORY

Other

CPV CODE

72411000

REFERENCE

007680-2026

Project Timeline

Contact Information

View Original

Original Tender Description

Fermanagh and Omagh District Council invite tenders for an Email Filtering solution for 850 user mailboxes. The contract will be a fixed price contract for a period of 3 years from date of award, with the option to extend for an additional two x 12 month periods at the sole discretion of the Council.
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are detailed in the provided information.

ELIGIBILITY REQUIREMENTS

  • Be capable of providing an Email Filtering solution.
  • Be capable of servicing 850 user mailboxes.
  • Be able to commit to a fixed-price contract for a period of 3 years.
  • Be able to accommodate an option for two additional 12-month contract extensions at the Council's discretion.
  • Be able to submit tenders via the eTendersNI platform.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Provide an Email Filtering solution.
  • The Email Filtering solution must be capable of supporting 850 user mailboxes.
💰

FINANCIAL REQUIREMENTS

  • Propose a fixed price for the 3-year contract period.
  • The proposed solution's cost should align with the estimated contract value of 120,000 EUR.
📋

SUBMISSION REQUIREMENTS

  • Submit the tender by the deadline of 2026-02-09T12:00:00+00:00.
  • Submit the tender exclusively via the eTendersNI platform.
  • Provide a fixed price proposal for the initial 3-year contract term.

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DOC
OCDS Record
OCDS Data007680-2026_ocds_record.json
Summary:
Fermanagh and Omagh District Council is seeking tenders for a 3-year Email Filtering solution for 850 user mailboxes, with an option to extend for two additional 12-month periods.
DOC
OCDS Release Package
OCDS Data007680-2026_ocds_release.json
Summary:
This OCDS Release Package provides structured data detailing Fermanagh and Omagh District Council's tender for a 3-year email filtering solution for 850 users, with an option for two 12-month extensions.
PDF
Official PDF Version
Administrative Documents007680-2026_official.pdf
Summary:
Fermanagh and Omagh District Council invites tenders for a 3-year Email Filtering solution for 850 user mailboxes, with an estimated value of £100,000, and submissions are due by February 9, 2026.
HTM
Tender Notice
Administrative Documents007680-2026.html
Summary:
Fermanagh and Omagh District Council invites tenders for a 3-year email filtering solution for 850 user mailboxes, with an option for two 12-month extensions, to be submitted via eTendersNI.

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62
Good

Tender Quality Score

This tender provides a clear description of the required service and supports electronic submission, but it suffers from a critical lack of evaluation criteria and minor data inconsistencies, significantly impacting fairness and transparency.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV code clearly. No disputes or suspensions are noted. However, the missing reveal date prevents a full assessment of the submission period's reasonableness from publication, and the liable person is not specified.

Missing reveal date
Liable Person not specified
Clarity60/100

The service description and AI-extracted requirements are clear and understandable. However, the complete absence of specified evaluation criteria is a major deficiency, making it unclear how bids will be assessed.

No evaluation criteria specified
Completeness65/100

Basic information like title, organization, value, and duration are present, and documents are attached. Nevertheless, the critical omission of evaluation criteria and the liable person constitutes significant gaps.

Missing evaluation criteria
Liable Person not specified
Fairness40/100

While document access is available and e-procurement is enabled, the complete absence of evaluation criteria severely compromises fairness and transparency, as bidders cannot understand the basis of award. Requirements appear generic, not tailored.

No evaluation criteria specified, leading to a lack of transparency in the award process
Practicality80/100

Electronic submission via eTendersNI is supported, and the contract start date and duration are clearly defined. This enhances the practicality for potential bidders.

Data Consistency60/100

Most key fields are populated, and dates are logical. However, the 'Liable Person' field is empty, and there's an inconsistency in the estimated value (EUR vs. GBP) between the basic information and one of the documents.

Inconsistent estimated value (EUR vs. GBP)
Missing Liable Person
Sustainability20/100

The tender does not include any explicit requirements or considerations related to green procurement, social aspects, or innovation, indicating a missed opportunity for broader impact.

No green procurement
No social criteria

Strengths

Clear and unambiguous description of the required Email Filtering solution.
Electronic submission is fully supported via the eTendersNI platform.
Contract duration and start date are clearly specified, aiding planning.
Estimated contract value is disclosed, and requirements appear generic.
CPV code is appropriately assigned, ensuring correct classification.

Concerns

Critical absence of evaluation criteria, undermining transparency and fairness.
Missing reveal date, preventing assessment of the full tender period.
Inconsistency in the estimated contract value (EUR vs. GBP) across documents.
Lack of any explicit sustainability, social, or innovation considerations.
Missing 'Liable Person' and specific mandatory exclusion grounds in the summary.

Recommendations

1. Immediately publish comprehensive and objective evaluation criteria to ensure a transparent and fair bidding process.
2. Rectify the inconsistency in the estimated contract value, ensuring a single, clear figure and currency across all tender documents.
3. Integrate specific requirements or considerations for sustainability, social responsibility, or innovation to align with modern procurement best practices.

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B
Tender Quality Score
62/ 100 · Good

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