Tenders

Joseph Chamberlain 6th Form College MFD Partner

Open
Deadline
58 days left
April 30, 2026
Contract Details
Category
Other
Reference
010313-2026
Value
£840,000
Location
Derbyshire and Nottinghamshire, United Kingdom
Published
February 24, 2026
CPV Code
Project Timeline

Tender Published

February 05, 2026

Deadline for Questions

April 23, 2026

Submission Deadline

April 30, 2026

Contract Start Date

April 30, 2026

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Budget
£840,000
Duration
60 months
Location
Derbyshire and Nottinghamshire
Type
Other
55
Quality Score/100
Fair

Original Tender Description

Joseph Chamberlain 6th Form College seeks an innovative partner for its multi-functional device (MFD) provision over the next five years, covering installation, maintenance, consumables, print management software, and ethical disposal.

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Requirements & Qualifications

20 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (2)
Technical (15)
Financial (1)
SUBMISSION REQUIREMENTS1
--Submit a bid by the deadline: 2026-05-01T00:00:00+01:00.
MANDATORY EXCLUSION GROUNDS1
--The provided text does not explicitly list any mandatory exclusion grounds.
ELIGIBILITY REQUIREMENTS2
--Ability to provide services in Birmingham, United Kingdom.
--Ability to operate as a partner for a 5-year contract duration.
TECHNICAL CAPABILITY REQUIREMENTS15
--Ability to provide a range of multi-functional printing devices (MFDs) to the college.
--Capability to provide an installation and commissioning service for each device.
--Capability to provide a handover and training service for the devices.
FINANCIAL REQUIREMENTS1
--Ability to deliver services within an estimated contract value of 840,000 EUR over 60 months.

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Documents

6 documents available with AI summaries

Attachment A-11499HTM
A-11499.html

Download failed - no summary available

Attachment A-11500HTM
A-11500.html

Joseph Chamberlain Sixth Form College is seeking a partner for a five-year contract to provide multi-functional printing devices, including installation, maintenance, consumables, print management software, and related services, but the provided document is a "Page not found" error.

OCDS RecordDOC
010313-2026_ocds_record.json

Joseph Chamberlain Sixth Form College is seeking a partner for a five-year contract to supply, install, maintain, and manage a fleet of multi-functional printing devices, including consumables, software, and related services, for its 3,100 students and 250 staff.

OCDS Release PackageDOC
010313-2026_ocds_release.json

Joseph Chamberlain Sixth Form College seeks a partner for a five-year contract to provide, install, maintain, and manage a fleet of multi-functional printing devices (MFDs), including reprographics machines, for its 3,100 students and 250 staff.

Official PDF VersionPDF
010313-2026_official.pdf

Joseph Chamberlain Sixth Form College seeks an innovative partner for a five-year contract to provide, install, maintain, and manage a fleet of multi-functional printing devices, including software, consumables, and ethical disposal services.

Tender NoticeHTM
010313-2026.html

This document is a contract award notice published on Find a Tender, detailing the successful bidder, contract value, and key dates for a communal cleaning services contract awarded by London & Quadrant Housing Trust.

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55
Fair

Tender Quality Score

This tender for MFD services presents a clear scope but suffers from critical omissions regarding evaluation criteria and significant data inconsistencies, including an impossible contract start date and irrelevant attached documents.

Score Breakdown

Legal Compliance75/100

The tender defines the procedure type and CPV codes, but missing procedure codes and an illogical contract start date (same as submission deadline) raise concerns about adherence to best practices for contract commencement. The irrelevant 'Tender Notice' document also suggests a potential data integrity issue.

Missing procedure codes for 'Restricted' and 'Competitive flexible procedure'
Contract start date is identical to submission deadline, which is legally problematic for contract commencement
Clarity50/100

While the description of services and AI-extracted requirements are clear, the critical absence of specified evaluation criteria significantly hinders the clarity of the selection process for potential bidders.

No evaluation criteria specified
Completeness60/100

Basic tender information is present, but the crucial omission of evaluation criteria is a major gap. Furthermore, one document failed to download, and another (Tender Notice) is entirely irrelevant, indicating issues with the completeness and accuracy of supporting documentation.

No evaluation criteria specified
One document failed to download ('Attachment A-11499')
Fairness55/100

The estimated value is disclosed, and requirements are generally generic. However, the lack of electronic submission and, more critically, the absence of transparent evaluation criteria severely compromise the fairness and objectivity of the procurement process.

No evaluation criteria specified, compromising transparency and objectivity
No e-submission supported
Practicality40/100

The tender lacks support for electronic submission, which is a significant practical drawback. The contract start date being identical to the submission deadline is highly impractical and suggests a procedural error.

No electronic submission supported
Contract start date is identical to submission deadline, which is impractical for contract award and commencement
Data Consistency45/100

There are significant data consistency issues, notably the illogical contract start date matching the submission deadline. The inclusion of an entirely irrelevant 'Tender Notice' document and a 'Page not found' error for another attachment further highlight poor data quality.

Illogical dates: Contract Start Date (2026-04-30) is the same as Submission Deadline (2026-04-30)
Irrelevant 'Tender Notice' document summary
Sustainability50/100

The tender mentions identifying an 'innovative and forward-looking partner' and 'ethically disposes of equipment,' which are positive but minor sustainability aspects. It does not explicitly incorporate broader green or social procurement criteria.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear description of services required
Estimated value and contract duration are disclosed
CPV and NUTS codes are provided
Focus on innovation and ethical disposal mentioned

Concerns

Critical absence of evaluation criteria
Illogical contract start date (same as submission deadline)
Irrelevant and missing tender documents
Lack of electronic submission support
Missing procedure codes

Recommendations

1. Publish clear and transparent evaluation criteria to ensure fairness and clarity.
2. Correct the contract start date to allow for a realistic award and commencement period.
3. Ensure all attached documents are relevant, accessible, and accurate, removing irrelevant entries and fixing broken links.

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